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Reporting Requirements Under ARRA

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  1. Reporting Requirements Under ARRA Webinar Presentation September 15 & 16, 2009

  2. ARRA Reporting Guidance: Jobs and Vendor Payments Eve Carney Grants Coordinator – Federal Programs Nan McKerley Executive Director - IDEA Merrie Clark Data and Research Manager- Federal Program

  3. Overview of ARRA Reporting • Who? • What? • When? • Where? • Why?

  4. Who? • Federal Agency: USDOE • Prime Recipient: SDE • Sub-recipient: LEAs and State Special Schools • *( DCS & DOC not considered Sub-recipients) • Vendors: Textbook Company Office Supply Company

  5. Reporting Framework Federal Agency Prime Recipient Sub-recipient Vendor Vendor

  6. What? • Prime Recipient (SDE) must report payments made to sub-recipients and to vendors. • Sub-recipient (LEA) must report information about the use of ARRA funding received from prime recipient: • Jobs Created or Retained • Goods and services purchased from Vendors

  7. Definitions: Jobs Created/Retained • Job created: • A new position created and filled as a result of ARRA, or • An existing unfilled position that is filled as a result of ARRA • Job retained: • An existing position that would not have remained filled were it not for ARRA funding

  8. Reporting Jobs: Number and Description for Each Project • Two fields to report: • Number of Jobs (numeric field) in FTEs created/retained by ARRA funding. • Narrative Description of Types of Jobs (text field) created/retained by ARRA funding (e.g., teachers, parapros, tech coaches, speech therapists). • Jobs resulting from ARRA funding must be reported for each "project," or federal funding program, such as Title1, ARRA or IDEA, Part B.

  9. FTE Calculation: First Quarter To Calculate FTE for First Quarter: Total Hours Worked Funded by ARRA ____________________________ Total Hours in a Full-Time Schedule for the Position Total all the hours worked by ARRA jobs: FT, PT, Temp. Divide by the total number of hours in a full-time schedule for the position Include teachers, resource specialists, speech therapists, clerical, etc. What constitutes a full-time schedule may vary district to district, job to job, e.g., teacher:37.5 hrs; principal: 40 hrs; parapro: 30 hrs, etc.

  10. Reporting Payments to Vendors • Vendors, under ARRA regulations, are entities or individuals from which the prime recipient or sub-recipient procures goods or services needed to carry out project or program. • LEAs Payments (funds spent, not purchase orders) to Vendors from ARRA Funds for All Projects (e.g., Title 1, ARRA; IDEA, Part B). • Report Total Amount paid to all Vendors for quarter ending 9/30/09. • List any Vendor Payments in excess of $25,000. • D-U-N-S Number or Name and HQ Zip Code of Vendor • Amount of each Vendor Payment over $25,000 • Total of all Vendor Payments under $25,000 (aggregate amount) will be autocalculated on form.

  11. When?

  12. Where? • Excel Worksheet: Send to IDEA Management Consultant 1) an electronic copy and 2) a hard copy with original signature. • Tabs for jobs/vendors for quarter ending 9/30/09 • Tabs for Instructions and FTE calculations • ARRA Jobs and Vendor Payments -SPED-9-16-09.xls

  13. Where? • Excel Worksheet: Send to NCLB Consultant 1) an electronic copy and 2) a hard copy with original signature. • Tabs for jobs/vendors for quarter ending 9/30/09 • Tabs for Instructions and FTE calculations • ARRA Jobs and Vendor Payments -NCLB-9-16-09.xls

  14. Why? • Section 1512 of the American Recovery and Reinvestment Act of 2009 • Reports required under Section 1512 of the Act will • Be submitted at the end of each quarter beginning Fall 2009 • Provide the public with transparency into how Federal dollars are being spent • Contain detailed information on projects funded by the Recovery Act: • Total amount of funds received and the amount spent on projects • List of projects funded by name • Description • Completion status • Jobs created or retained • Details on sub-awards and other payments

  15. IDEA Questions: How can we help you with this reporting? • Contact your Management Consultant • Contact Nan McKerley Important Note: If Actual Job Numbers for each program are dramatically different from those listed on your Comprehensive Application, please contact your IDEA Management Consultant.

  16. NCLB Questions: How can we help you with this reporting? • Contact your NCLB Consultant Important Note: If Actual Job Numbers are dramatically different from those listed on your Consolidated Application, please contact your NCLB Consultant.

  17. Further Reporting Guidance The following Web Sites have information about reporting requirements: • www.Recovery.gov • www.FederalReporting.gov To register for a D-U-N-S Number with Dun & Bradstreet: • http://www.ccr.gov