Reporting Requirements Under ARRA Webinar Presentation September 15 & 16, 2009
ARRA Reporting Guidance: Jobs and Vendor Payments Eve Carney Grants Coordinator – Federal Programs Nan McKerley Executive Director - IDEA Merrie Clark Data and Research Manager- Federal Program
Overview of ARRA Reporting • Who? • What? • When? • Where? • Why?
Who? • Federal Agency: USDOE • Prime Recipient: SDE • Sub-recipient: LEAs and State Special Schools • *( DCS & DOC not considered Sub-recipients) • Vendors: Textbook Company Office Supply Company
Reporting Framework Federal Agency Prime Recipient Sub-recipient Vendor Vendor
What? • Prime Recipient (SDE) must report payments made to sub-recipients and to vendors. • Sub-recipient (LEA) must report information about the use of ARRA funding received from prime recipient: • Jobs Created or Retained • Goods and services purchased from Vendors
Definitions: Jobs Created/Retained • Job created: • A new position created and filled as a result of ARRA, or • An existing unfilled position that is filled as a result of ARRA • Job retained: • An existing position that would not have remained filled were it not for ARRA funding
Reporting Jobs: Number and Description for Each Project • Two fields to report: • Number of Jobs (numeric field) in FTEs created/retained by ARRA funding. • Narrative Description of Types of Jobs (text field) created/retained by ARRA funding (e.g., teachers, parapros, tech coaches, speech therapists). • Jobs resulting from ARRA funding must be reported for each "project," or federal funding program, such as Title1, ARRA or IDEA, Part B.
FTE Calculation: First Quarter To Calculate FTE for First Quarter: Total Hours Worked Funded by ARRA ____________________________ Total Hours in a Full-Time Schedule for the Position Total all the hours worked by ARRA jobs: FT, PT, Temp. Divide by the total number of hours in a full-time schedule for the position Include teachers, resource specialists, speech therapists, clerical, etc. What constitutes a full-time schedule may vary district to district, job to job, e.g., teacher:37.5 hrs; principal: 40 hrs; parapro: 30 hrs, etc.
Reporting Payments to Vendors • Vendors, under ARRA regulations, are entities or individuals from which the prime recipient or sub-recipient procures goods or services needed to carry out project or program. • LEAs Payments (funds spent, not purchase orders) to Vendors from ARRA Funds for All Projects (e.g., Title 1, ARRA; IDEA, Part B). • Report Total Amount paid to all Vendors for quarter ending 9/30/09. • List any Vendor Payments in excess of $25,000. • D-U-N-S Number or Name and HQ Zip Code of Vendor • Amount of each Vendor Payment over $25,000 • Total of all Vendor Payments under $25,000 (aggregate amount) will be autocalculated on form.
Where? • Excel Worksheet: Send to IDEA Management Consultant 1) an electronic copy and 2) a hard copy with original signature. • Tabs for jobs/vendors for quarter ending 9/30/09 • Tabs for Instructions and FTE calculations • ARRA Jobs and Vendor Payments -SPED-9-16-09.xls
Where? • Excel Worksheet: Send to NCLB Consultant 1) an electronic copy and 2) a hard copy with original signature. • Tabs for jobs/vendors for quarter ending 9/30/09 • Tabs for Instructions and FTE calculations • ARRA Jobs and Vendor Payments -NCLB-9-16-09.xls
Why? • Section 1512 of the American Recovery and Reinvestment Act of 2009 • Reports required under Section 1512 of the Act will • Be submitted at the end of each quarter beginning Fall 2009 • Provide the public with transparency into how Federal dollars are being spent • Contain detailed information on projects funded by the Recovery Act: • Total amount of funds received and the amount spent on projects • List of projects funded by name • Description • Completion status • Jobs created or retained • Details on sub-awards and other payments
IDEA Questions: How can we help you with this reporting? • Contact your Management Consultant • Contact Nan McKerley Important Note: If Actual Job Numbers for each program are dramatically different from those listed on your Comprehensive Application, please contact your IDEA Management Consultant.
NCLB Questions: How can we help you with this reporting? • Contact your NCLB Consultant Important Note: If Actual Job Numbers are dramatically different from those listed on your Consolidated Application, please contact your NCLB Consultant.
Further Reporting Guidance The following Web Sites have information about reporting requirements: • www.Recovery.gov • www.FederalReporting.gov To register for a D-U-N-S Number with Dun & Bradstreet: • http://www.ccr.gov