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Collaborative procurement

Collaborative procurement. John Waring Category Buyer – Fleet Peter Norman Uptake Manager – Travel and Fleet. Here today. Birmingham University Hospital of North Staffs Health Care Purchasing Consortium Rugby Lichfield East Staffordshire Royal Borough of Windsor & Maidenhead

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Collaborative procurement

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  1. Collaborative procurement John Waring Category Buyer – Fleet Peter Norman Uptake Manager – Travel and Fleet

  2. Here today • Birmingham • University Hospital of North Staffs • Health Care Purchasing Consortium • Rugby • Lichfield • East Staffordshire • Royal Borough of Windsor & Maidenhead • Wolverhampton • North East Lincs

  3. CommercialLeadership Collaborative Category Board (CCB) Strategy and 1st Level ProjectManagement Collaborative Fleet Strategy Fleet Strategy Team (FST) Central Fleet Delivery Unit (CFDU) DATA FLOWS Standard Requirements Commercial Delivery Strategic Enablement Specialist Requirements EmergencyServices Local Authorities OperationalFleet FleetMgmt Partners ContractingAuthorities OGC & Contracting Authorities Contract-Type Outputs Non-Contract-Type Outputs Fleet Policy Guidelines & Standards Strategic Industry & Supplier Engagement Commercial Intelligence Major National Contracts Specialist Contracts Operational Fleet Service Contracts Outputs Delivery Agents CustomerInterface Customers

  4. About Buying Solutions The national procurement partner for UK public services An Executive Agency of the Office of Government Commerce (OGC) in the Treasury We source more than 500,000 products and services from over 1,000 suppliers ICT, energy, property & office solutions, travel, fleet, eCommerce and professional services Supporting member of CCV

  5. Fleet Solutions enhanced offering • Lease cars • Lease of commercial vehicles • Vehicle Purchase • A&E Ambulances • Vehicle conversion • Vehicle Insurance • Tyres • Trailers and mobile unites • Fleet Management • Vehicle Hire

  6. Overview of Fleet Services Vehicle Lease Vehicle Conversion Vehicle Purchase Customer Vehicle Hire Fleet Management Vehicle Insurance

  7. Vehicle purchase (current) Scope: cars, motor bikes and commercials up to 7.5tn 16 suppliers awarded Migrated to Buying Solutions December 2009 Additional discount available via solus, restricted badge deals Multi badge deal discounts from list price Framework period: Dec 2006 – Dec 2010 Documentation available by OGC Service Desk

  8. Vehicle purchase (future) Features and enhancements: Live from December 2010 Further competition if required E-portal access, electronic sign up and suite of fleet web tools Direct links to Buying Solutions vehicle lease framework Benchmark information Enables compliance to Clean Vehicle Procurement Legislation (December 2010)

  9. Vehicle purchase (future) continued Access for all nominated private authorities, including vehicle converters “Best Value” discounts Wider range of vehicles manufacturers 5 lots: cars, commercials up to 7.5T, commercials over 7.5T, coaches and motor bikes Compliant with EU procurement legislation Supports Buying Solutions fleet management framework agreement

  10. Vehicle lease current Framework period: Sept 2007 for 3 years. Plus 12 month option to extend Pan government framework Covers cars and car derived vans Ten suppliers awarded (currently eight) Flexible leasing options: profit sharing, payment profiles, maintenance, open book accounting, supplier restriction Allows access to other framework agreements (vehicle purchase) Standard T&Cs via Master Hire Agreement (MHA)

  11. Vehicle lease current continued Call off is for a minimum period of 12 months Fleet size in excess of 35,000 vehicles 120 plus PSOs signed up to framework agreement Lease car website (fixed and webserver) https://vehicleleasing.buyingsolutions.gov.uk/ Numerous search criteria (emissions, fuel type, price, make, model etc) Work is underway on the next framework re-let Documentation available by OGC Service Desk

  12. Lease car website demonstration • https://www.pasa.nhs.uk/CarLeasing/home.mth

  13. Lease car website demonstration • https://www.pasa.nhs.uk/CarLeasing/home.mth

  14. Public sector organisations using the framework Coventry County Council Rugby County Council Derby City Council Ofcom Home Office Met Office Cleveland Fire Brigade Central Scotland Police West Midlands Police Just to name a few……..

  15. Fleet Management Services Framework period: Lot 1 & 2 - 2nd November 2009 – 1st November 2011 with an option to extend for a further 2 years. Lot 3 – 2nd November 2009 – 1st November 2013 Savings of 26% on labour rates and 13% of fleet management fee

  16. Fleet Management Services continued Framework agreement has three lots: Lot one - fleet management services, including accident Management - five suppliers awarded Lot two - fleet audit and consultancy – ten suppliers awarded Lot three - fleet management services including the option to contract hire for organisations requiring a higher level of security – one supplier awarded

  17. Vehicle insurance – brokers Framework period 20th October 2008 for 3 years. Plus 12 month option to extend Pan government enabled Four suppliers awarded Broker advises PSO on appropriate level of cover Fully comprehensive, third party and funded insurance Framework offers: accident management, uninsured loss recoveries, courtesy car, safe driver training, legal services

  18. Vehicle insurance - underwriters Framework period:3 June 2009 for 2 years. Plus the option to extend for 2 years 12 suppliers appointed (currently 11) Only underwriter framework in UK and public sector Appointed brokers can ONLY access the framework agreement Trade on underwriters standard policy document Framework agreement access: • Obtain two quotes (incumbent and another) • Pass over claims history, fleet profile etc • Broker contacts underwriter market • Brokers presents quotations to PSO • PSO makes decision

  19. Tyres and associated services Pan government enabled Framework period: 1 January 2007 to 31 December 2009. Has been extended for a further 12 months until 31 December 2010 Consists of two suppliers (Michelin and Goodyear) Enables UK public sector organisations to purchase tyres and associated services by entering into call-off contracts with suppliers

  20. Vehicle hire New framework due April 2010 based upon the following lots: Lot 1 - cars and light commercials Lot 2 - commercial vehicles up to 7.5T Lot 3 - lot 1 and 2 combined Benefits: Maximum price cost model with option for suppliers to reduce costs at further competition Lots aligned to market and public sector requirements EU compliant

  21. Lease of commercial vehicles Scope: all types of commercial and converted vehicles Pan government enabled Framework period: 20 July 2009 – 19 July 2011. Plus the option to extend for 24 months No firm prices agreed. Further competition required to agree local service levels

  22. Lease of commercial vehicles continued Framework agreement has two lots: Contract hire – operating lease, lease company takes an agreed level of responsibility for managing and maintaining the lease. Seven suppliers awarded. Lease finance – lease company finances the purchase of an asset and if required maintenance costs . Operating Lease or Finance Lease . Four suppliers awarded.

  23. Trailers and mobile units Pan government enabled Framework period: 1 June 2009 to 31 May 2012. Plus the option to extended for a further 12 months Access to vehicle purchase and lease of commercials framework agreements

  24. Trailers and mobile units continued Lot one – mammography. Let in conjunction with the National Breast Screening Unit. Five suppliers awarded Lot two – general trailers and mobile units. Covers mobile library, dental unit etc. No firm prices agreed, requires further competition

  25. Contact Details fleet@buyingsolutions.gsi.gov.uk servicedesk@ogc.gsi.gov.uk

  26. Web Links http://www.buyingsolutions.gov.uk/healthcms/Productsandservices/Transport/?slis_checked=1 This will take you straight to the Fleet page and will list all products and services

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