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Lifecycle Metadata for Digital Objects

This document outlines the necessary steps and resources for students of the Summer 2014 ArchivesSpace Lab at the School of Information at the University of Texas at Austin. It includes instructions for accessing the ArchivesSpace instance, creating subjects, adding authority records, and using linked data from various vocabularies (LCSH, TGN, AAT). Students are encouraged to create unique entries while collaborating within predefined repositories such as IMLS, the Austin Fanzine Project, and the Sandbox. Final submissions are required by July 14, 2014.

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Lifecycle Metadata for Digital Objects

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  1. Lifecycle Metadata for Digital Objects Danielle Cunniff Plumer School of Information The University of Texas at Austin Summer 2014

  2. ArchivesSpaceLab2 2014-07-02

  3. You should have an account in the class ArchivesSpace instance: • http://ram.ischool.utexas.edu:8080/ • Username: your EID • Password: ch@ng3M3! (initial) • There are three four predefined repositories: • IMLS C2C (IMLS Connecting to Collections Initiative) • AFP (Austin Fanzine Project) • Sandbox • Graffiti • Start in the Sandbox Using ArchivesSpace

  4. Sandbox Repository Selected

  5. Create a Subject

  6. New Subject Panel

  7. New Subject: Graffiti

  8. With Linked Data!

  9. Library of Congress Authorities • LCNAF, LCSH: http://authorities.loc.gov/ • TGM: http://www.loc.gov/pictures/collection/tgm/ • http://id.loc.gov • VIAF • http://www.viaf.org • Getty • AAT: http://www.getty.edu/research/tools/vocabularies/aat/ • TGN: http://www.getty.edu/research/tools/vocabularies/tgn/ Authority URLs

  10. Start at http://www.getty.edu/research/tools/vocabularies/aat/ Search for your term Open the record for the term Click on the link for “Sematic View” above the ID Copy the Source URI Adding terms from AAT

  11. Select a Resource; select Edit • Can be at any level • Scroll down to “Subjects” • Select “Add Subject” • Either search for or browse for an existing subject • Link subject to resource Add Subject to a Resource

  12. Try to add something non-duplicative so you don’t overlap with other people in the class! • Use LCSH, TGM, AAT, or TGN • Note that URIs are not available for TGN (yet) • Add the subject to your resource Add Your Own Subject

  13. Start with LCNAF • Select “LCNAF Import” Plugin from Plug-ins list Add an Agent

  14. LCNAF Import

  15. Import Log

  16. Create an Agent - Person

  17. Use Authority ID, if available

  18. Add Note (Biographical/Historical)

  19. Download EAC-CPF

  20. Create 5 Authority Records in ArchivesSpace • At least one person agent (not LCNAF Import) • At least one corporate agent • At least one software agent • At least one each of the following Subject types: • LCSH • TGN • Submit a list of the authority records you created (plus either EAC-CPF export or screenshot (or subjects) by end-of-day on Monday, July 14. Authorities Assignment

  21. Aside: Claim Your ORCID

  22. iSchoolArchivesSpacehttp://ram.ischool.utexas.edu:8080 • Connecting to Collections at UIUChttps://www.ideals.illinois.edu/handle/2142/34610 • Austin Fanzine Projecthttps://dl.dropboxusercontent.com/u/18331583/afp_sample_data.zip • DACS version 2http://www2.archivists.org/standards/DACS • ArchivesSpace • http://www.archivesspace.org/ • GitHub: https://github.com/archivesspace/archivesspace • Example files for import testing: https://github.com/archivesspace/archivesspace/tree/master/backend/app/exporters/examples Useful URLs

  23. ArchivesSpace help isn’t available (requires membership) • Our public interface is http://ram.ischool.utexas.edu:8081 • ArchivesSpace Sandbox is available • http://sandbox.archivesspace.org/ • Use username “admin” password “admin” Notes

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