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Blue Quill Community League. Annual General Meeting November 15, 2012 7:00 to 9:00 p.m. Chaired by: Andrew Happer, P.Eng . BQCL President. Agenda. Call to Order and Declaration of Quorum Approval of Agenda Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report

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Blue Quill Community League


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    Presentation Transcript
    1. Blue Quill Community League Annual General Meeting November 15, 2012 7:00 to 9:00 p.m. Chaired by: Andrew Happer, P.Eng. BQCL President

    2. Agenda Call to Order and Declaration of Quorum Approval of Agenda Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    3. Agenda Call to Order and Declaration of Quorum • Approval of Agenda Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    4. Agenda Call to Order and Declaration of Quorum Approval of Agenda • Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    5. Agenda Call to Order and Declaration of Quorum Approval of Agenda Approval of 2011 AGM Minutes • Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    6. Financial Report Actual vs. Budget

    7. Financial Report Revenue

    8. Financial Report Expense Items

    9. Financial Report Expense Items

    10. Financial Report Bank Accounts

    11. Agenda Call to Order and Declaration of Quorum Approval of Agenda Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report • Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    12. Financial Report 2012/13 Proposed Budget

    13. Financial Report 2012/13 Proposed Capital Budget

    14. Financial Report Capital Items on horizon Sand volleyball courts Flat roof replacement Roof terrace development Front hallway office development Elevator/lift

    15. Agenda Call to Order and Declaration of Quorum Approval of Agenda Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget • Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    16. Transportation Ad-Hoc Committee From 2011 AGM: “…moved that a Transportation / Development committee be established with appropriate sub-committees to develop a plan of action that addresses concerns of the community and that reports to the Board on a monthly basis, existing for one year, to be reviewed at the 2012 AGM. Activities will include surveying other groups and community leagues, and the Committee will plan, investigate and make recommendations to the Board…”

    17. Transportation Ad-Hoc Committee Ad-Hoc Committee: • Chaired by Civics Director (Neil Dunwald) • Vice-chair (Frank Wong) Sub-committees: • Restricted residential parking • Blue Quill Proper (Peter Seres) • Skyrattler (Tim Battle) • Surplus school sites & FTHB (Richard Hughes) • Cycling transportation corridor (Brenda Pullen) • Transit Oriented Development (Art Peterson)

    18. Transportation Ad-Hoc Committee From 2011 AGM: “..moved that the Transportation / Development committee also determine the cost for each of four surplus land sites in BQ if those sites were to be maintained as parkland…”

    19. Agenda Call to Order and Declaration of Quorum Approval of Agenda Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s) • MOTION: Ad-Hoc Committee Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    20. Agenda Call to Order and Declaration of Quorum Approval of Agenda Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee • Year in Review Elections – BQCL Board Door prize draw Wine and cheese

    21. The BQCL Mission Statement The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

    22. Board Organizational Chart President Administrator Past President Vice President Fundraising Director Treasurer Civics Director Secretary Program Director Publicity Director Sports Director Membership/Volunteerism Facilities Director Social Director

    23. Directors’ Organizations Publicity Director Social Director Newsletter Editor Hugh Calder – Community Views Webmaster Event Coordinator Event Coordinator Event Coordinator Program Director Belly dancing Instructor Taekwon-do Instructor Mom’s & Tot’s Group

    24. Directors’ Organizations Sports Director Soccer Coordinator Tennis Coordinator Other Sports Co-ordinators Facilities Director Rink Manager Custodian & Janitor Hall Rental Coordinator

    25. Our Community Where we are located

    26. Our Community

    27. Our Community League Founded in 1979 Hall facility was built in 1982 Number of Residents: 10,447 Number of homes: 4,835 • Blue Quill: 4,568 (2,042 homes) • Blue Quill Estates: 1,296 (565 homes) • Skyrattler: 1,947 (1,172 homes) • Sweet Grass: 2,636 (1,056 homes) * 2012 City of Edmonton Neighborhood Census (as found on City of Edmonton web site at http://www.edmonton.ca)

    28. Year in Review – Board • Judy Moschuk • Tamara Senger • Garth Williams • Wendy Wu / Jenny Sun Operated with 11 Directors for most of the year Thank you for your commitment: • Tom Anderson • FeliceBassie • Christine Brown • Neil Dunwald • Stephanie Dunstan-Adams • Sandra Higgins At tonight’s AGM, 11 of 13 board positions need to be filled

    29. Year in Review – Executive • Between revenue and expenses, our cash flow this year was close to $450,000 Community league is a business…

    30. Year in Review – Civics Director: Neil Dunwald • Formed ad-hoc and SWAC transportation/development committees • Campaigned for Restricted Residential Parking • Launched BQ online Forum • Organized Public Meeting on school sites within Blue Quill CL boundaries • Organized Public All Candidate Forum for provincial candidates

    31. Year in Review – Civics Director: Neil Dunwald • Designed, distributed and completed Community Survey Program - 423 respondents • Persuaded City to review its plans for Skyrattler Park • Helped change city philosophy wrt On-Street Cycle Paths • Participated in 2 day Public Hearing wrt developments on Blue Quill Park • Negotiated a motion before City Council to move the proposed FTHB site to north site of Blue Quill Park

    32. Year in Review – Facilities Director: Judy Moschuk Interior developments: • Routine HVAC & fire safety systems maintenance • 240V outlet for stove in basement • New thermostats installed • Lights fixed, new elec outlets installed • Laminate flooring installed in loft • Small dance studio floor was refinished • Relocated fire bell in basement

    33. Year in Review – Facilities Director: Judy Moschuk Interior developments (cont’d): • Repaired interior door locks • Installed shelving in the electrical room • Replaced refrigerator in kitchen • Renovated the BQCL office with carpeting, paint, new furniture

    34. Year in Review – Facilities Director: Judy Moschuk Exterior developments: • Ice rink maintenance • Purchased new snow blower • Replaced brush on snow brush • Replaced burned out rink lights • Replaced and re-painted rink boards • Re-painted hockey net frames • Sloped roofs reshingled • Air conditioning compressors repaired • Tennis court post repaired

    35. Year in Review – Fundraising • Director: VACANT • We had no one in this role, which made it challenging to stay on top of grants • Managed to get applications in for: • 2011 City Operating Grant • 2012 City Operating Grant • 2012 Community League Infrastructure Grant • 2012 Canada Summer Jobs • Casino was held May 10 & 11, 2012: • Thank you to all volunteers • We received $76,713.59

    36. Year in Review – Membership Director: Sandra Higgins • We sold 317 memberships • 281 Family memberships • 23 Single memberships • 13 Senior memberships • We had a membership table at the Indoor Soccer registrations at Yellowbird Hall during their two-day event. We also had a membership table at the Southwest Farmers Market on two separate occasions this past summer. • Gathered over 100 volunteers for various Blue Quill events during the year, including two casinos

    37. Year in Review – Programs Director: Stephanie Dunstan-Adams • Physical Activities: • Taekwon-do (pulled out partway through year) • Zumba (need a new instructor) • Bellydancing (ongoing) • Moms & Tots play group (need a new leader) • Green Shack playground leader • Tennis instructor • Crafts: • All-day Scrapbooking Crops

    38. Year in Review – Kick-off Party

    39. Year in Review – Bellydancing

    40. Year in Review – Programs Independently run programs at BQCL: • Blue Quill 166 Scouts • Edmonton Area Girl Guides of Canada • Blue Quill Playschool • Enjoy Life Church Community Health & Wellness: • Community League Swim on Saturdays and Sundays at Confederation Pool – 4:00 to 5:30 p.m. Show your membership card! • Discounts on City of Edmonton recreational multi-use and annual passes

    41. Year in Review – Programs Seniors • Held a meeting with local seniors • Attended meetings for the southwest seniors’ center development • We’ve tried to get a defined Blue Quill senior’s representative • Liaison between our community league, SWESA and other southwest area seniors’ groups • Please let us know if you are a senior and interested in getting involved

    42. Year in Review – Programs Worked towards getting other programs going: • Personal life coaching • Financial advice • Parent-tot hoops-ercise • Bollyrobics We are open to trying new programs • More information on the desires of our community is required

    43. Director: FeliceBassie Worked closely with the Webmaster to maintain the website, adding submitted articles and removing those expired Submitted articles, news and events to the Community Views for each of the 10 printed issues each year Year in Review – Publicity

    44. Director: FeliceBassie Changed the outdoor sign at the entrance to the parking lot with details on current events Second permanent sign is on 119 Street and is maintained by a community volunteer Thank you to Jeff Rauch! Responded to all emails of people looking to publicize their news/events/businesses Assisted in planning and organization of league’s social events Year in Review – Publicity

    45. Year in Review – Social Director: Tamara Senger • Made sure we had lots of fun…

    46. Year in Review – Family Fun

    47. Year in Review – VolRecog

    48. Year in Review – Vendor Fair

    49. Year in Review – Vendor Fair

    50. Year in Review – Vendor