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10 th Anniversary 1999 - 2009. Direct Deposit for Employees, Students & Vendors. General Announcements:. Please turn off all cell phones/pagers If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the session

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10 th anniversary 1999 2009

10th Anniversary 1999 - 2009

Direct Deposit for Employees, Students & Vendors

general announcements
General Announcements:
  • Please turn off all cell phones/pagers
  • If you must leave the session early, please do so as discreetly as possible
  • Please avoid side conversations during the session
  • Questions will be answered …..

Thank you for your cooperation

the richard stockton college of new jersey new jersey s green college
“The Richard Stockton College of New Jersey New Jersey's Green College”
  • Banner 8.0
  • Banner Finance
    • Evisions
      • Checks – Intellecheck
      • Direct Deposit – email notification
  • Banner HR
    • Evisions
      • Checks – Intellecheck
      • Direct Deposit – not currently using email notification
  • Banner Student
    • Feed student refunds from student to Finance (furapay)
  • Banner Finance implemented FY05
benefits to direct deposit
Benefits to Direct Deposit
  • Convenience for employees, students and vendors
  • Green campaign
  • Access to funds sooner – improved service
  • Cost Savings
    • Reduced postage costs
    • Fewer checks to print and handle – saves check stock and toner
  • Bank Reconciliation
    • Reduce escheat
    • Eliminate checks lost in the mail
    • Easier bank reconciliation – no checks to reconcile
team and project strategy
Team and Project Strategy
  • Roll out
    • Employees with current Payroll Direct Deposit
    • Students with current active Payroll Direct Deposit
    • Students enrolled through Bursar’s Office
    • Vendors enrolled through Accounts Payable Office
  • Team:
    • Finance Team leader
    • Banner Finance custodian
    • Accounts Payable staff member
    • Consulted/Assisted by:
      • Banking Department/Controllers Office
      • Payroll department
      • Bursar’s office
      • Purchasing department
starting and set up
Starting and Set up
  • Contact Bank for formatting requirements and gather contact names/emails
  • Review NACHA regulation

One time set up

  • GXRBANK – Bank Code Rules
  • GTVSDAX – Crosswalk for emails
  • FOMPROF – User profile maintenance
  • TSADETC - Detail code
  • Create enrollment forms to be completed by payment recipient

New enrollment or account modification

  • GXVDIRD- Bank Routing Number Validation
  • GXADIRD – Bank Account Numbers for DD recipients
  • GOAEMAL - Email
security
Security
  • Enrollment forms should be kept in secure area
  • Banner Security
    • Create a new class for key individuals in Accounts Payable and Bursar to input banking information on GXADIRD and query of GXVDIRD
        • Individual who can not initiate reimbursement or refund
    • Employee reimbursements
      • Direct pay documents entered by department end users
      • Electronic approvals required through approval queues by Budget Unit Managers
    • Student refunds
      • Automatic feed via FURAPAY
      • Set on TSADETC
one time set up
One time set up
  • GOAEMAL – Email type – maintained by IT
  • FOMPROF – User Profile Maintenance Form
    • Identify A/P staff who should have ACH override
  • TSADETC – Detail code control form
    • Check Direct Deposit on existing refund detail codes
    • Run Accounts Receivable refund process same as usual
gxrbank one time set up
GXRBANK – one time set up

ACH must be checked for every bank issuing direct deposit, payroll has separate bank set up in our Banner system

bank rule codes gxrbank options tab one time set up
Bank Rule Codes - GXRBANK (options tab) – one time set up

EIN # normally used (only useable once per bank)

User Assigned for Accounts Payable

EIN assigned for Payroll

Organization ID number and Origin ID same number – Bank Issued number

tsadetc student detail code one time set up
TSADETC – Student detail codeone time set up

check for direct deposit student refunds

evisions email
Evisions email
  • Email notification license required (separate from intellecheck)
  • Strongly Recommend the email component
  • Reminder: evisions should be given all email types used at institution during set up ticket
    • Examples
      • RSCA – RSC email alias
      • RSCS – RSC email student
      • VEND – vendor remittance email
occasional maintenance and update
Occasional Maintenance and Update
  • Handled by Assigned individuals in:

Payroll

Accounts Payable

Bursar

gxvdird continual access required for enrollments and modifications
GXVDIRD –continual access required for enrollments and modifications

Bank Routing Numbers can be added by accessing GXVDIRD direct from menu, insert record

gxadird continual access required for enrollments and modifications
GXADIRD – continual access required for enrollments and modifications

Previously had DD for payroll, click Accounts Payable to add DD for A/P disbursements

Use second bank routing for additional account attached to Accounts Payable or Payroll,

check box can be PAYROLL only or ACCOUNTS PAYABLE only

slide17
FTMVEND

GXADIRD

Address type and sequence must be the same for Banner to automatically assign direct pay as a direct deposit disbursement.

daily process

Daily Process

How it all works

end users create direct pay then a p processes document
End Users: create Direct Pay then A/P processes document

Direct Deposit Status Y

This indicator can be automatic when on FTMVEND, the address code on the AP default is the same as the address type on GXADIRD

a p staff create direct pay against po system processes document
A/P staff: create Direct Pay against PO system processes document

Direct Deposit Status Y

This indicator can be automatic when on FTMVEND, the address code on the AP default is the same as the address type on GXADIRD

bursar student refunds
Bursar: Student refunds
  • Bursar feeds student refunds to finance
  • A/P runs FURAPAY to pick up feed
  • A/P issues disbursement as usual
accounts payable
Accounts Payable
  • Process direct pay documents as normal
  • Process student refunds via FURPAY upload from Bursar’s Office
  • Strong Suggestion: Direct Deposit and Checks should be processed in separate batch processes
slide25

Accounts Payable:

Direct Deposit Procedures for Accounts Payable

Run the following processes:

FARINVS – look for direct deposit instead of check on log

FAABATC – choose direct deposit only

FABCHKS

FABCHKR

FAPDIRD- IMPORTANT STEP**options, review output, show document, save & print,

File:save as type: TXT (*.txt) file on desk top (this is sent to bank)

FAPTREG

FARDIRD – email creation

FABCHKR

FABCHKA

Open evisions- run processes same as checks

slide30

Email then Print – remittance advise will print only if email address is unable to send

Verify positive pay box is unchecked

email notification of disbursement
Email notification of disbursement

Attachment is remittance advise, looks like actual formatted check; states: “DIRECT DEPOSIT ADVISE * NOT A CHECK”

bits of advice
Bits of advice
  • Keep the enthusiasm even with nay sayers
  • Find progressive thinkers in departments
  • Public Relations is the best catalyst for success- shout the benefits
  • Find the fit in the division/college goal
  • Test …..Test…..Test
open to the floor
Open to the Floor
  • Questions
  • Comments