Accelerator Operations Department Readiness

1. Accelerator Operations Department Readiness Mike Stanek Accelerator Systems Division, Deputy Operations Department head 31-Oct-2006

2. Operations will be ready for LCLS Injector Commissioning… • Operations Documentation and Training systems are mature, established, and proven. • Required LCLS documention and training have been identified. • Development of documents is progressing (Training follows…) • LCLS Injector simply integrates new documents into an existing system. • Same approach was used for commissioning PEPII

3. Roles and Responsibilities of Ops personnel are established. • Ops manpower is committed to support LCLS Injector Commissioning plan.

4. Documentation • How do we get required LCLS documentation into the system? • How do documents fit into the hierarchy? Who uses it? Who provides the content? Who should review & approve it? • Use the existing system • Make a Document Plan • Use established Documentation Process & Workflow to develop • Publish– distribution, required reading list, archiving

5. SLAC Writer’s Guide defines the process, workflow, document specifications, and record-keeping requirements: https://www-internal.slac.stanford.edu/ad/addo/toc/60100-004WriterGuide.html • Full-time Ops Documentation Specialist manages the system

7. Documentation (cont.) • Operations Dept “owns” the required documents. • Developed with input from LCLS system designers and engineers • Approvals: Ops managers and Accelerator Division Safety Officer (also co-author for some documents)

8. What documents are needed for LCLS Injector Commissioning? • LCLS Required Documents List has been generated by OPS, AD Safety Officer. • Status is tracked by AD Documentation Office. Some are complete new documents, some are minor revisions to existing

9. Example: • LCLS Injector PPS Interlock Checklist:

10. Training Requirements for Operators • SLAC ES&H provided training (Individual STA) • Radiation Worker II • Limited Radiological Controls Assistant • Survey Meter • Lock & Tag • STA example:

11. Specific Operations Dept. Training • Administrative • Operations Directives – revised for LCLS – “Required Reading” sheet (due Oct. 27, 2007). • Technical systems • Primarily “On-the-Job”, will be learning along with the commissioning physicists. • Accelerator systems that do NOT impact personnel safety are incorporated into the Ops training workbooks over time– with less formal treatment.

12. Training (cont.) • Safety systems – Training must be in place prior to operation! • PPS Certification Workbooks • 1. Reading the Applicable Documents • 2. Operating the PPS Controls • 3. Searching the PPS Zone • 4. Performing a Safety Inspection • 5. Checking the PPS Interlocks • Incident and Alarm response • Beam Containment System Procedures

13. Specific Operations Dept Training • How are operators trained to use the procedures and documents? • Before unsupervised operation of any safety system, each operator completes a Qualification Workbook which is signed off by a qualified operator (ASO level 2 or above) and by supervisor.

14. Training (cont.) • How is the new LCLS Injector content integrated into the training system? • Operations personnel research the LCLS systems: read documentation, discuss with controls engineers, discuss with AD Safety Officer, write draft procedures, inspect installation as it progresses, revise… • Operations Supervisors (and ADSO) approve the procedures and training plan

15. Training (cont.) • Supervisors become the first LCLS Injector PPS Qualified Operators (with ADSO), and conduct the first training sessions. • Once Qualified, an ASO-2 (or above) can conduct and sign off PPS Training. • So far, LCLS adds only Injector Vault PPS • More to come as Undulator and Experiment halls constructed.

16. Example • LCLS PPS Certification Workbook:

17. Operations Support of the Commissioning Plan • Roles and Responsibilities are defined in AD Operations Directives • Engineering Operator in Charge • Responsible for safe execution of the scheduled program (PEPII and LCLS) • Supervises and directs Operators on shift • Operators • One per shift assigned to assist LCLS Commissioning • Safety responsibilities (Search, PPS Operation, alarm response, etc.) • Technical support (pre-run checkout, assist Commissioning team with measurements, tuning)

18. Beam Authorization Sheet • Establishes Radiation protection conditions required to allow beam operation for each part of the accelerator. • Includes Pre-run checks, Running conditions, Initial checkout (surveys and calibration) • Radiation Physicist and AD Safety Office are co-authors • EOIC is responsible for insuring conditions are met. • Review and sign every shift • LCLS Injector will have a BAS • There is a draft list of devices from Radiation physics, circulated for review. Final version not published until just prior to the scheduled start-up.

19. Conclusion • Operations Documentation and Training Systems are designed to incorporate new material • LCLS adds a lot of new material, but we will be ready. • Still some roadwork to complete… • We have a map, a crew, and a reliable set of tools.