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Caltrans District 12 Local Assistance Update - June 20, 2023

This advisory provides important updates on CTC meetings, inactive invoices, ATP program, Clean California grants, DBE/QAP requirements, PED extensions, CRRSAA/PMRF funding, training opportunities, Title VI compliance, and contact information for local assistance in Caltrans District 12.

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Caltrans District 12 Local Assistance Update - June 20, 2023

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  1. TECHNICAL ADVISORY COMMITTEE MEETING LOCAL ASSISTANCE UPDATE June 20, 2023 Jonathan Lawhead Acting D12 Local Assistance Branch Chief Caltrans District 12 Jonathan.Lawhead@dot.ca.gov (657) 328-6285 Oliver K. Luu Associate Transportation Planner Caltrans District 12 Oliver.Luu@dot.ca.gov (657) 328-6267

  2. TECHNICAL ADVISORY COMMITTEE MEETING LOCAL ASSISTANCE UPDATE TABLE OF CONTENTS PAGE | UPDATE ITEM 1 CTC Meetings 2 Inactive Invoices 3 Inactive Invoices 4 ATP 5 Clean California 6 DBE/QAP 7 PED Extensions 8 CRRSAA/PMRF 9 Training 10 Title VI 11 Staff Assignments/Contacts

  3. CTC Meetings • Deadlines to submit allocations and time extensions to District Local Assistance: • August 21, 2023 for the October 2023 CTC Meeting • October 9, 2023 for the December 2023 CTC Meeting 1

  4. Authorization Deadlines • The 2022/2023 federal fiscal year ends soon in September • Agencies have until July 14 to submit E- 76s/Requests for Authorization to districts 2

  5. Inactive Invoices • The deadline to submit inactive invoices was May 23, 2023 • Inactivity may prevent E-76s from being processed • New inactive quarter begins on July 1, 2023 • The official inactive list can be viewed here: https://dot.ca.gov/programs/local-assistance/projects/inactive-projects • If you have questions or issues with submitting invoices, please contact your area engineer/planner for further assistance 3

  6. Active Transportation Program • ATP Cycle 6 MPO component will be finalized for the June 2023 CTC Meeting • Timely Use of Funds calculator is now available • Assists in confirming deadlines and submittal dates • Link: https://dot.ca.gov/programs/local-assistance/fed-and-state- programs/active-transportation-program/timelyuse • For more info and guidance, please see Caltrans’ ATP webpage: https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/active- transportation-program 4

  7. Clean California Local Grant Program (CCLGP) • Cycle 2 applications are currently being evaluated • Award notification will be in September 2023 • Local Agencies with Cycle 1 projects should submit invoices no more frequently than monthly and no less frequently than quarterly • Please see the Clean CA webpage for more info and application guidelines: https://cleancalifornia.dot.ca.gov/local-grants/local-grant- program 5

  8. DBE/QAP • DBE exhibits 9-B and 9-C for FFY 22/23 are due to the District by July 7, 2023 • Quality Assurance Program (QAP) forms need to be updated and approved every 5 years • DBE & QAP forms need to be up to date in order to process E-76s and receive federal funding • If you have questions or issues with submitting DBE/QAP forms, please contact your area engineer/planner for further assistance 6

  9. PED Extension • New way to request extensions for Project End Dates (PED) • Entirely online and replaces old E-76 system • Link: https://app.smartsheet.com/b/form/dd8ec43edae54b8aad35159cacec011a • Work done after a PED cannot be reimbursed! • More info and a report listing upcoming PED expirations can be found here: https://dot.ca.gov/programs/local-assistance/projects/projects-with-expiring-end- dates 7

  10. CRRSAA / PMRF • CRRSAA/PMRF funding for unobligated projects were subject to rescission per the Fiscal Responsibility Act of 2023 • The State and Caltrans HQ are currently running a reconciliation effort to determine which projects with federal funds affected by the recission can be exchanged for state funds – more information to come on this 8

  11. Training • LTAP link for training registration and info: https://ca- ctap.org/index.cfm?pid=1609 • Fall training schedule is coming soon 9

  12. Title VI • Title VI of the Civil Rights Act of 1964 prohibits discrimination by recipient of Federal assistance on the basis of race, color, and national origin, including the denial of meaningful access for limited English proficient (LEP) Persons. • Requirements include but are not limited to: • Title VI nondiscrimination statement • Assurances (as part of the Master Agreement and Program Supplement Agreement. • Designation of a Title VI Coordinator. • Complaint Procedures. • Data Collection. • Training. • Dissemination of Information. • Contracts and Agreements. • Environmental Justice. • Public Hearings and Meetings. • Right of Way activities. • Construction contract compliance. • Monitoring. Caltrans has also recently updated our webpage on Filing a Complaint, and it provides guidance to local agencies on how to process Title VI complaints. • 10

  13. TIFINI TRAN JONATHAN LAWHEAD OFFICE CHIEF LOCAL ASSISTANCE, DLAE ACTING DISTRICT LOCAL ASSISTANCE BRANCH CHIEF Jonathan.Lawhead@dot.ca.gov (657) 328-6285 Tifini.Tran@dot.ca.gov (657) 328-6275 Area Engineers Program Coordinator A&E (M. Beshay Tadrous, K. Nguyen backup) ATP (M. Johnson. K. Nguyen backup) Clean California (J. Lawhead, O. Luu backup) CRRSAA (R. Faraz, M. Johnson backup) CTC (M. Johnson, O. Luu backup) CWA (O. Luu) DBE (M. Johnson, J. Lawhead backup) ER (M. Johnson, K. Nguyen backup) FTA (O. Luu) HBP (J. Lawhead, M. Beshay Tardous backup) HSIP (M. Beshay Tadrous, K. Nguyen backup) Inactive (O. Luu) PE > 10 (O. Luu) PED (K. Nguyen) RC:H2B (J. Lawhead, O. Luu backup) SB1 (R. Faraz, M. Johnson backup) STIP (R. Faraz) Title VI (O. Luu) Training (O. Luu) Mirna Beshay Tadrous Mirna.Beshaytadrous@dot.ca.gov (657) 328-6640 Reza Faraz Reza.Faraz@dot.ca.gov (657) 328-6270 Manny Gomez-Cruz Mannedel.Gomez-Cruz@dot.ca.gov (657) 328-6013 Monroe Johnson Monroe.Johnson@dot.ca.gov (657) 328-6274 Oliver Luu Oliver.Luu@dot.ca.gov (657) 328-6267 Anh Nghiem Anh.Nghiem@dot.ca.gov (657) 328-6290 Kathleen Nguyen Kathleen.Nguyen@dot.ca.gov (657) 328-6362 Local Agencies Aliso Viejo (M. Beshay Tadrous) Anaheim (K. Nguyen) Brea (K. Nguyen) Buena Park (R. Faraz) Caltrans (R. Faraz) Costa Mesa (J. Lawhead) Cypress (J. Lawhead) Dana Point (K. Nguyen) Fountain Valley (J. Lawhead) Fullerton (K. Nguyen) Garden Grove (R. Faraz) Huntington Beach (M. Beshay Tadrous) Orange (O. Luu) Irvine (M. Beshay Tadrous) Laguna Beach (K. Nguyen) Laguna Hills (M. Beshay Tadrous) Laguna Niguel (M. Johnson) Laguna Woods (J. Lawhead) La Habra (M. Johnson) Lake Forest (M. Beshay Tadrous) La Palma (M. Johnson) Los Alamitos (J. Lawhead) Mission Viejo (J. Lawhead) Newport Beach (K. Nguyen) Orange County (O. Luu) Placentia (R. Faraz) Rancho Santa Margarita (K. Nguyen) San Clemente (M. Johnson) San Juan Capistrano (R. Faraz) Santa Ana (M. Beshay Tadrous) Seal Beach (M. Johnson) Stanton (M. Johnson) Tustin (M. Johnson) Villa Park (M. Johnson) Westminster (R. Faraz) Yorba Linda (M. Johnson) Regional Agencies OCTA (R. Faraz) TCA (R. Faraz) Mail Submissions to: 1750 E. 4th St. Suite 100 Santa Ana, CA 92705

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