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REGIONAL INFORMATION SEMINAR FOR RECENTLY APPOINTED OIE DELEGATES BRUSSELS / BELGIUM 18-20 FEBRUARY 2014. PVS self-evaluation of the Belgian Veterinary Services. Pierre Naassens, CVO Belgium 20/02/2014. Presentation. Context of self-evaluation Preparations Course of evaluation Methodology

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pvs self evaluation of the belgian veterinary services



PVS self-evaluationof theBelgian Veterinary Services

Pierre Naassens, CVO Belgium 20/02/2014

  • Context of self-evaluation
  • Preparations
  • Course of evaluation
  • Methodology
  • Results
  • Conclusions
context of self evaluation
Context of self-evaluation
  • EU context (Com non-paper 04-05-2012)
    • Advocated by the Commission
    • To eventually have a global EU PVS evaluation as a capital argument in EU trade discussions with Third Countries, there was a need for around ten self evaluations done between 2012 and 2013.
    • MS self evaluation missions are completely voluntary; they can be performed by the trained experts of the MS concerned.
    • If and only if needed and requested by the MS concerned, help could be sought from the Commission and even the OIE through trained EU experts.
    • Reports are strictly under the concerned MS responsibility and are to be used, as far as the EU strategy is concerned, only to prepare for a wider evaluation and comparison with the current EU auditing tools to help in the EU trade with Third Countries.
context of the self evaluation
Context of the self-evaluation
  • According to OIE
    • To assess a country’s own Veterinary Service performance
      • Governmental and non-governmental organisations that implement animal health and welfare measures and other standards and recommendations in the Terrestrial Code (and the OIE Aquatic Animal Health Code) in the territory.
      • The Veterinary Services are under the overall control and direction of the Veterinary Authority
      • Private sector organisations, veterinarians, (veterinary paraprofessionals or aquatic animal health professionals) are normally accredited or approved by the Veterinary Authority to deliver the delegated functions
    • Performed by internal experts with possible input by OIE experts
context of the self evaluation1
Context of the self-evaluation
  • In Belgium

All authorities / organisations of the VS cooperated on voluntary basis

veterinary service in belgium
Veterinary Service in Belgium

Public Service (Veterinary Authority)


Veterinary Statutory Body


Animal Health Associations


Approved Veterinarians

Private Service

Regions (Wildlife)

  • PVS course December 2011
    • 3 day training course by OIE on the “OIE PVS Tool”
  • Composition of evaluation team
    • 2 experts from the FASFC
      • certified to perform OIE PVS Evaluation missions
      • Veterinarians
        • 1 veterinary policy officer
        • 1 internal auditor
course of evaluation
Course of evaluation
  • Invitation to be part of the evaluation to all parties concerned
  • Opening meeting
  • Request for information to all parties concerned
  • Visits and interviews
  • Closing meeting
  • Draft report and remarks
  • Final report

From January to September 2012


course of evaluation site sampling
Course of evaluation – Site sampling
  • 14 sites were visited in 15 days
  • 73 persons were interviewed
  • Use of the PVS tool
    • Four fundamental components
    • Divided into 46 critical competencies
    • For each critical competency a list of suggested indicators was used to help determine the level of advancement
  • Five qualitative levels of advancement for each critical competency
  • A higher level assumes compliance with all preceding levels
    • Underrate – emphasize the strengths
    • Overrate – emphasize theweaknesses


Level 5

Full compliance with OIE standards (incl. audits)


Level 1

no compliance

  • Information taken into account
    • Gathered over the internet
    • Documentation given during interview or sent by the different organisations / authorities
    • Interviews
    • Visits
    • Results of internal audits and FVO missions
  • For each critical competency of each fundamental component
    • Level of advancement
    • List of main weaknesses
i human physical and financial resources
I: Human, physical and financial resources
  • I-2B. Education in animal health is not required for ‘controllers (paraprofessionals)’
  • I-3. Procedures are not foreseen for the follow up of the ‘quality’ of the work of the approved veterinarian (notification of disease, sampling, etc.) and of their continuing education
  • I-6. Evaluation of internal and external coordination is not always foreseen
  • I-11. Audits are not performed in all sections of the VS concerning management of resources and operations
ii technical authority and capability part 1
II: Technical authority and capability – part 1
  • II-2. Outsourcing of analyses by NRL not always to accredited labs
  • II-3. Obligations to OIE are not included in the risk assessment by the Scientific Committee
  • II-4. Risk through illegal import of pets from countries at risk for rabies
  • II-5. No supervision on knowledge and on implementation of notification of recognized vets
  • II-5. No obligations to notify outbreaks/cases between authorities
  • II-6. Wildlife is not included in the national disease contingency plans
  • II-7. Obligations to OIE are not included in the risk assessment
ii technical authority and capability part 2
II: Technical authority and capability – part 2
  • II-8B. Administration of veterinary drugs only registered in ‘risk period’
  • II-9. No controls on the ‘quality’ of the prescriptions of veterinary drugs
  • II-9. Inspections are not based on an ‘inspection plan’
  • II-11. Not al concerned parties are included in the simulation exercises
  • II-12. Procedures sometimes take too long to rapidly implement technical innovations
  • II-13. Registration of poultry at flock level is not implemented
iii interaction with stakeholders
III: Interaction with stakeholders
  • III-4. Private vets are approved to perform certain tasks but there is no follow up of the quality of tasks performed
  • III-5A. There is no control on the implementation of the deontology by the VSB. Inquiries starts and disciplinary measures are taken after complaints
  • III-5B. The financial and institutional management of the VSB has not been audited by an external organisation
iv access to markets
IV: Access to markets
  • IV-1. Evaluation of legislation not on periodic basis
  • IV-1. Legislation on wildlife disease management does not exist
  • IV-6 . There is no central registration of legislation of other EU member states or trading countries
  • IV-6. Exchange of information between authorities is on voluntary basis
  • IV-6. The information in WAHID is not really correct (endemic disease instead of not reported)
  • Recommendations were given for all weaknesses


    • Elaboration of procedures for the control of approved vets
    • Involvement of all concerned parties in simulation exercises
    • Internal and external audits of all authorities involved
    • Elaboration of conditions for laboratories that perform analyses for accredited labs or NRL’s
    • Federal and regional contingency plans must be in line with each other
    • Registration of each administration of veterinary medicines
    • Facilitation to implement technical innovations in existing programmes
    • ...
general conclusions
General conclusions
  • Evaluation
    • High level of advancement of PVS in Belgium
    • Not all authorities perform internal/external audits
    • Internal Audit Department of the FASFC plans a follow-up of the recommendations.
    • General satisfaction of all parties involved – first time (during closing meeting) that all parties were together in one room
general conclusions1
General conclusions
  • PVS-tool
    • The tool itself is well documented, practical and easy to use
    • Seen the high level of advancement, details and in-depth evaluation are important
    • Seen the variety of aspects considered (cfr. OIE Terrestrial Code) it is not feasible to have an in-depth evaluation of every aspect in a reasonable time frame
    • PVS is a severe tool. A low score of one part of the VS determines the score for the whole critical competence. There is no average.