CourseWorks and Sakai Update July 2005

1. CourseWorks and Sakai UpdateJuly 2005 (Version 1.1) Robert Cartolano Manager, Academic Technologies, Academic Information Systems Columbia University, rtc@columbia.edu

2. CourseWorks@Columbia is our campus-wide course management system, accessible anytime, anywhere, via a secure web connection. All users log in with their standard UNI account and password, and all courses and class rosters are pre–loaded to simplify use. Instructors: Deliver and access online course materials and library reserves Participate in online discussions with students Send Email to students with ease and manage course mailing lists Manage course projects, assignments, online tests, quizzes and grades Copy and modify course content across semesters Students: Retrieve course materials anytime, anywhere Access online grade book for assignments, quizzes, exams Communicate with faculty and fellow students via email, discussions Fill out online faculty surveys and course evaluations What is CourseWorks?

3. Usage Over 1,700 courses in Spring 2005 21,000 users (2,000 instructors, 19,000 students) Continued growth, including systematic adoption at school level Morningside campus, Medical Center, Barnard Features customized for Columbia Authentication, authorization, security Administrator roles (ET, Help Desk, Libraries, schools, depts.) Course, university, guest access Program/Course Evaluation System (80,000 evaluations to date) Shopping Period (open access specified at school level) Learning Objectives (accreditation support for prof. Schools) Extensive usage statistics (WebHound) http://courseworks.columbia.edu/essentials/ CourseWorks Today

4. SHARES - share content between courses, instructors, and semesters. Reduce “silo” effect of course data. Face book - visual roster for instructors Redesigned My Courses Page CourseWorks Fall 2005 Increasing permanence CourseWorks Course CourseWorks SHARES Institutional Repository Copy from one course to next Create, modify, remove, re-use, share Permanent collection; curation,metadata.

5. CourseWorks is built on Prometheus – open, extensible, Oracle database, stable, reliable, has scaled to meet campus needs, but… Prometheus is longer being actively developed, and course management systems are rapidly evolving. We will need a successor to Prometheus, but not right away. Courseworks Future

6. Community source development project: U. Mich, Indiana U., MIT, Stanford uPortal Consortium, OKI Mellon, Hewlett funded Sakai Project Board - Joseph Hardin, Chair Columbia is a member of Sakai Educational Partners Program (SEPP) along with 70+ schools AcIS, AIS, CCNMTL jointly funding partnership Web site: http://www.sakaiproject.org/ What is Sakai?

7. Sakai is open, extensible platform that supports customization, development, rapid advancement Matches most existing CourseWorks features Has desired features not found in CourseWorks Community Development Model (with our peers) Leverages existing standards Why are we looking at Sakai?

8. Now - Version 2.0 available Grade Book (MIT, Berkeley) Melete Simple Authoring Tool (DeAnza Foothil, Hewlett-funded) Test & Quiz (Samigo Assessment Engine; Stanford, Indiana) Syllabus (Indiana) Sakai Framework and API User Profiles ePortfolios (OSPI Portfolio System, www.theospi.org) as add-on September 2005 Four core schools using campus-wide Over 20 pilots planned at other schools Spring 2006 - Version 3.0 available Sakai Timeline

9. Multi-year transition Migration Scenario Transition Planning • Existing System • Functionality • Content • Users New System Functionality Content Migration Tools Users User Migration Outreach Awareness Training

10. Infrastructure – matches and in some cases exceeds Prometheus Features – Sakai has most Prometheus features, and several new ones Content – some course materials migrate easily AcIS Sakai Evaluation:Positive Results So Far

11. Current Columbia Sakai Implementation UNI Login support Secure (SSL) server running on standard AcIS Solaris server, Apache, Tomcat, Oracle DB, NetApp storage system CourseWorks appearance and features Sakai 1.5 Live Demonstration

12. New features not found in Prometheus Improved file access, including WebDAV Calendar, linked to assignments, announcements Inline Assignments Chat, Presence Customizable interface Cross-platform Web Editing Tool Sakai 1.5 Live Demo (cont’d)

13. AcIS Content Migration Tool - copies content from CourseWorks to Sakai courses (Intro, Syllabus, Class Files) Batch Load - pre-load all Registrar course information using same course numbering Manual export/import available and preferred by some schools (eg: University of Wisconsin) Course Migration

14. Small pilot, under 20 courses, with evaluation and campus feedback Sakai 2.0 features and new capabilities Test infrastructure under some load Insight for potential larger Spring 2006 pilot and/or Fall 2006 production rollout. Sakai Pilot, Fall 2005

15. Access via My Courses Page Use CourseWorks layout Pre-load course data Pre-load user data Columbia Sakai Pilot CourseWorks My Courses SAKAI Prometheus

16. More than CourseWorks… Sakai as Platform Admin Office Use CourseWorks Teach, Learn Students, Alumni Dev Platform Content, Tools Research Sakai Foundation System (Sakai Core + Columbia Core) AcIS Systems and Network Infrastructure

17. Sakai Uses End User End User End User Custom Site/Service (SIS Portal, Epiville) Locally Written Tool Sakai Site Sakai Tool Sakai Dev Platform Increasing Development, Complexity Easier, Standard Harder, Customized

18. Monitor Sakai Progress - software, governance, future funding model Evaluate results of Fall 2005 Pilot Determine top priorities For use as CourseWorks platform For non-course sites (research, admin, student) As a development platform uPortal integration Sakai Evaluation Next Steps

19. Try out Columbia Sakai Test System Prepare for Fall 2005 Pilot Q & A Closing