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University of Wisconsin Eau Claire HRS Update: Legacy Payroll System Transition

This update highlights the imminent replacement of an outdated payroll system at UWEC, involving complex business requirements, union rules, furloughs, and 700 shadow systems. The project governance is led by David Gessner and Donna Weber's team, with phased implementation and training for HR staff. Expect better earning statements, enhanced portal info, and self-service features. Your attention and partnership are crucial for the success of this HR transformation.

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University of Wisconsin Eau Claire HRS Update: Legacy Payroll System Transition

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  1. November 23, 2010 HRS Update Donna Weber University of Wisconsin Eau Claire

  2. Legacy payroll system - 1975 • Dying architecture/programmers • Complex business requirements • Leave rules • Unions • furlough • 700 shadow systems • Replacement imminent Hrs Need

  3. 67,300 employees 24 collective bargaining units (not including faculty) 72 counties health insurance and employees Some federal employees 4,000 foreign nationals 60 countries – tax treaties Hrs demographics

  4. HRS project governance Campus Executive Sponsor David Gessner HRS Campus Project Lead Donna Weber Communication Lead Donna Weber/Diane Willer Technical Lead Diane Willer UWEC Project Team Human Resources Staff + Campus Teams

  5. Talent Acquisition • Human Resources (Person, Position, Job) • Benefits Administration • Absence Management • Time/Labor • Payroll • Finance integration • Shared Financials System (SFS) • Budget System (Legacy) HRS SCOPE

  6. HRs project & timeline • Planning phase • Design (build) phase • Testing phase • Implementation phase • Phased implementation • Concurrent deployment • Late 2007 – Aug. 2009 • Sept. 2009 – June 2010 • July 2010 – March 2011 • April 2011 – April 2012

  7. Communication from Human Resources, • Heightened institutional activity • Training • Data conversion • Security • Job impact/process redesign • Increased workload to HR-related staff esp. Sept. ‘10 to June ‘11 HRS – what you can expect

  8. Human Resources • Better earning statements • Enhanced Portal information • Base Benefits • Payroll • Time and Labor (not self service) • Absence Management (not self service) • Employee and manager self service Release 1( April - May 2011)

  9. Self service for It’s Your Choice Enrollment Self service for Time and Labor Self service for Absence Management Release 2 (July – November 2011

  10. Talent Acquisition Manager Release 3 (January – March 2012)

  11. Your attention Your understanding Your support Your partnership HRS – what we ask of you

  12. November 23, 2010 HRS Update Donna Weber University of Wisconsin Eau Claire

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