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Crafting Effective Need Statements for Grant Proposals

This guide provides essential elements and strategies for writing impactful need statements in grant proposals. It outlines the definition of need, examples, and the extent and seriousness of the identified issues. Additionally, it highlights the implications of not addressing these needs, benefits of intervention, and identifies service gaps and opportunities. A successful need statement should demonstrate knowledge of existing literature, interventions, and barriers while ensuring alignment with funder priorities. Follow these guidelines to create a compelling narrative that captures funders’ attention.

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Crafting Effective Need Statements for Grant Proposals

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  1. WRITING NEEDS STATEMENT ©2009 William Holmes Grantsmanship and Fundraising College of Public and Community Service University of Massachusetts at Boston

  2. NEED STATEMENT ELEMENTS:1 • Definition of need • Example of need • Extent of need • Seriousness of need • Relevant Contributing Factors

  3. NEED STATEMENT ELEMENTS:2 • Effects of not meeting need • Current benefits of meeting need • Effects of meeting additional need • Gaps in current Services • Opportunities in current service

  4. NEED STATEMENT ELEMENTS:3 • Basis in: • research, • promising approaches, • best practices, and • meta-analysis • Rejection of alternative strategies • Argument that condition will worsen • Discussing costs of intervention versus costs of non-intervention—human and dollar costs

  5. NEED STATEMENT AIMS: 1 • Demonstrate knowledge of literature on problem without being pedantic • Demonstrate knowledge of interventions • Demonstrate awareness of barriers and plans for addressing

  6. NEED STATEMENT AIMS: 2 • Demonstrate you problem is the same as that targeted by funder • Demonstrate your approach is the best possible • Demonstrate your approach has implications for others

  7. NEEDS STATEMENT WRITING GUIDELINES: 1 • Summarize similar data or literature • Clarify extent, incidence, prevalence, and severity • Note significant subpopulations • Compare locale to other towns, counties, states, or nation—especially if worse than previously funded target site

  8. NEEDS STATEMENT WRITING GUIDELINES: 2 5. Note what makes your problem unique • Note what makes your approach unique • Note gaps in existing research or programs • Note important changes over time

  9. NEEDS STATEMENT WRITING GUIDELINES: 3 • Do not exaggerate or make extreme statements • Avoid circular reasoning • Use consistent style • Check for typos and formatting errors • Write for audience

  10. NEEDS STATEMENT WRITING GUIDELINES: 4 • Cite major authors • Cite panel authors • Cite organization reports • Have complete references

  11. GRANT TIPS: 1 • Have a plan • Believe they want to give you money • Play to organization’s strengths • Show how this fits with organization’s future • Be positive • Reuse good material

  12. GRANT TIPS: 2 • Be confident • Be clear • Detail budget • Provide products • Pay attention to grant guidelines • Look professional, but not expensive

  13. GRANT TIPS: 3 • Follow instructions exactly • Connect budget with program activity • Pay attention to scoring weights • Have one voice for proposal • Proofread proposal • Write abstract last and tie to goals

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