Historic Preservation Webinar "Reporting Through PAGE and to PMC"

1. Historic Preservation Webinar "Reporting Through PAGE and to PMC"

2. Overview Introductions Historic Preservation 101 How to Report in PAGE How to Report to PMC Q & A

3. Introductions Christine Platt Patrick, DOE, Policy Advisor Lee Webb, Advisory Council on Historic Preservation (ACHP), Program Analyst and Liaison to DOE Melinda Armstrong, DOE, Attorney Advisor Sevan Petrossian, PAGE Training Coordinator, Data Tree Inc.

4. Historic Preservation 101 • Historic preservation is a professional endeavor that seeks to preserve, conserve and protect buildings, objects, landscapes or other artifacts of historic significance under the National Historic Preservation Act (NHPA). • NHPA directs federal agencies to accomplish two primary tasks: • Take into account the effects of their actions on historic properties • Provide the ACHP a reasonable opportunity to comment • ACHP administers the NHPA’s Section 106 review process and works with federal agencies to ensure compliance with their Section 106 responsibilities and to help improve how they consider historic preservation values in their programs. • Section 106 applies to historic properties that are listed in or eligible for listing in the National Register of Historic Places. • Section 106 is a framework for problem solving, grounded in consultation, while providing stakeholders access to federal decision-making. Results of Section 106 consultation range from full preservation to total loss of historic properties.

5. Historic Preservation 101 • Compliance • DOE must ensure that its WAP, SEP, and EECBG recipients are compliant with Section 106 of the NHPA, consistent with DOE's 2009 letter of delegation of authority regarding the NHPA. • DOE worked with the ACHP and NCSHPO to develop a prototype Programmatic Agreement (PA), to assist in streamlining Section 106 reviews, to date 39 PAs have been executed between DOE and states, with additional ones pending. • Each state can only have one PA; EECBG, SEP and WAP state agencies, SHPO, and DOE must be signatories • The PA is applicable to all recipients and subrecipients in the state • Recipients (or subrecipients) are required to retain sufficient documentation to demonstrate that the recipient (or subrecipient) has received required approval(s) from the SHPO or THPO for the Project, or that the activity will not adversely affect an historic structure or site.

6. Historic Preservation 101Sufficient Documentation • Sufficient documentation includes, but is not limited to: • If Exempt Activity under PA: • Spreadsheet or paperwork providing: (1) name of building, (2) Address, and (3) Reason exempt under PA • If not Exempt Activity, or State does not have a PA: • Need to look at the specific state requirements to show compliance with Section 106 (each circumstance will be unique) • Items to look at: (1) Interagency Agreement Requirements, (2) Procedures outlined in the PA, (3) State Statutes, (4) State SHPO requirements, and (4) any MOA. • Some form of documentation that shows consultation with the SHPO, THPO, and DOE if applicable. • Retain any information that the SHPO requests • Documentation of the final determination (how the Section 106 process was resolved).

7. Historic Preservation 101Defining Activity • For the annual report, the form uses the term activity. • An activity refers to: individual undertakings that comprise a project funded in whole or in part by U.S. DOE through EECBG, WAP, or SEP. • An Individual task completed at each building is a separate activity. Most of the time if all the work is at one building then that would be one activity. However, if some of the work is exempt and some of the work is not, then two separate activities would need to be reported accordingly. • Activities also must be separated based on funding source. If WAP is providing funding for a building for insulation and EECBG is also providing funding for lighting at the same building, this would be two separate activities.

8. Accessing Historic Preservation Reporting Module in PAGE

9. Annual Historic Preservation Report Screen

10. Reporting to PMC

11. U.S. Department of Energy HISTORIC PRESERVATION REPORT Historic Preservation Reporting Period: ____________________ Grant Number: ______________________________ 1a. State where recipient is located: ______________________________ 1b. Name of Recipient: ________________________________________ 1c. Have you utilized a U.S. DOE-executed Historic Preservation Programmatic Agreement (PA) in order to comply with National Historic Preservation Act requirements for all or some of your U.S. DOE-funded EECBG, WAP, or SEP activities? Yes ____ No____ 1d. For any activities for which you did not utilize a PA for historic preservation review have you otherwise complied with National Historic Preservation Act requirements for those activities? Yes ____ No ____ 1e. Total number of activities being undertaken with DOE funds: ___________________________ If your answer to question 1c above is “yes” then please answer questions 2a through 3a: • 2a. Identify the number of activities that were exempt from further historic preservation review under the PA due to property age. • 2b. Identify the number of activities exempt from further historic preservation review per the PA list of exempt activities. • 2c. Identify the number of activities exempt from further historic preservation review under the PA due to a prior review under a Section 106 Agreement for Community Development Block Grants (CDBG). • 3. For any activities that you did not identify as exempt from further review under questions 2a, 2b, 2c, or 2d, please list the following: • 3a. Number of Section 106 reviews completed under the PA.

12. Q & A

13. PAGE Reference Materials PAGE Help Contains Step-by-Step instructions on the entry and submission process Line Item instructions: Provides directions for each entry field PAGE Training Videos 5 minute Historic Preservation video available anytime from the PAGE Training Videos Link

14. Contacts and Resources Golden Field Office: Historic Preservation-historicpreservation@go.doe.gov Historic Preservation - http://www1.eere.energy.gov/wip/historic_preservation.html Executed Programmatic Agreements - http://www1.eere.energy.gov/wip/state_historic_ppa.html