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ASUCLA. USA SOOF BUDGET PROCESS. The Budgeting Process for USA shall occur in three phases. All allocations will be for the entire fiscal year (August 1, 2011 to July 31, 2012). Phase 1: The Original USA Overhead Budget – Approved in Spring, 2011.

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usa soof budget process
USA SOOF BUDGET PROCESS

The Budgeting Process for USA shall occur in three phases. All allocations will be for the entire fiscal year (August 1, 2011 to July 31, 2012).

  • Phase 1: The Original USA Overhead Budget –
    • Approved in Spring, 2011.
  • Phase 2: Student Government Operational Fund–
    • For USA Elected Offices.
    • Process starts in July 2011 and ends in August 2012
  • Phase 3: Student Organizations Operational Fund
    • For Organizations.
    • Main SOOF - Process starts Fall Quarter – September 2011;
    • 2nd SOOF – Process starts Winter Quarter - January 2012.
this budget workshop
This budget workshop. . .

is primarily designed

to get Student Organizations

prepared for the budget process.

usa funding sources
USA FUNDING SOURCES
  • Mandatory Membership FeesBased on Projected Enrollment obtained fromUCLA Office of Analysis and Information Management
  • Interest IncomeBased on ASUCLA estimates
usa mandatory membership fees 2011 2012
USA Mandatory Membership Fees2011-2012

Breakdown of Fees Amount Total%

  • Membership Fees $10.00 19.91%
  • Entertainment Fees $ 4.00 7.97%
  • Commission Specific Fees $ 4.56 9.08%
  • Program Specific Fees $ 3.00 5.97%
  • University Administered Fees $17.74 35.33%
  • UCSA Contribution $ .97 1.93%
  • UCSA and USSA Travel Fees $ .19 0.38%
  • The Green Initiative Fund Fee $ 3.30 6.58%
  • The Pledge Fee $ 6.45 12.85%

TOTAL FEES PER QUARTER $50.21 100.0%

slide8

Undergraduate Students Association

NET BUDGETABLE INCOME

2011-2012

TOTAL BUDGETABLE INCOME $3,842,076

LESS: OFFICES/COMMISSIONS/PROGRAMMING EXPENSES

Entertainment Fees, Academic Affairs Commission Fees,

Community Service Commission Fees, Student Welfare Fees,

External Vice President Fees, USAC Contingency 10%, USAC

Programming Fees, USAC Community SVC Prog Fees, UCSA

Contribution, UCSA & USSA Travel, TGIF and PLEDGE $1,317,840

LESS: USER FEES

Campus Retention Committee Fees, Community Activity Committee Fees,

Student Initiated Outreach Committee. Community Programs Office Fee,

Student Rick Education Committee Fee $1,834,112

LESS: USA OVERHEAD$527,287

2011 2012 usa overhead budget
OFFICERS' STIPENDS

USA SECRETARY

PAYROLL TAX / WORKERS COMPENSATION

ADMINISTRATIVE & SUPPORT SERVICES

MAINTENANCE

UTILITIES

JUDICIAL BOARD

OSAC

FINANCE COMMITTEE

BUDGET REVIEW / CS MINI FUND

ELECTION BOARD

RETREATS & INSTALLATION

AWARDS

COMPULSORY FEE REFUND

BANK CARD FEES

BANK CHARGES

GENERAL NOTIFICATION ADVERTISING

KERCKHOFF TELEPHONES

COMMUNAL SPACE

COUNCIL DISCRETIONARY

2011-2012 USA OVERHEAD BUDGET

TOTAL $527,287

undergraduate students association net budgetable income 2011 2012
Undergraduate Students AssociationNET BUDGETABLE INCOME2011-2012

TOTAL NET BUDGETABLE FUNDS

$162,837

20% Student Government Operations Fund $32,567

80% Student Organizations Operations Fund $130,270

budget preparation
Budget Preparation
  • Review a calendar of the upcoming year to help determine your needs.
  • Group expenses by category (include assistance, office supplies, graphic services (flyers & T-shirts), Daily Bruin advertising, retreats, meetings and conferences).
budget assumptions to ensure that all budgets are developed on a consistent basis
Budget AssumptionsTo ensure that all budgets are developed on a consistent basis
  • Group Narratives

Description of Organization

Statement of Campus Value

Statement of Purpose and Objections

  • Quality of Presentation

Promptness

Knowledge of Organization

Demonstrate Fund Management

budget assumptions continued to ensure that all budgets are developed on a consistent basis
Budget Assumptions-continuedTo ensure that all budgets are developed on a consistent basis
  • Other Funding Sources

All known sources of funding must be identified

(Membership Fees, Co-Programming, Donations, fundraising

  • Number of Students Served

Number of students involved in the organization or in the production of the program

Number of students benefited by the organization or program

budget assumptions continued
Budget Assumptions-continued
  • USAC Criteria

Minimum Criteria

Budget Review Committee Criteria

assistance budget
Assistance Budget
  • Enter the name of each stipend position from your Organization on a separate line.
  • Stipend individuals must meet all eligibility requirements as outlined by the USAC Constitution and Bylaws.
      • See http://usac.ucla.edu
        • Click on Guiding Documents
        • Click on Governing Documents to review the USA Bylaws
slide17
Please feel free to contact:

The Budget Review Director

Roman Nguyen

usabudgetreview@gmail.com

310.206.2422

THANK YOU!
information for soof is available on the usac web site
Information for SOOF is available on the USAC Web Site

http://usac.asucla.ucla.edu

Click on:Funding Documents

Select: Student Organizations Operational Fund

  • Application (online)
  • Budget Assumptions & Information (DOC)
  • Budget Workshop (PPT)
  • Score Sheet (DOC)
  • Evaluation Form (DOC)
  • Frequently Asked Questions (DOC)

All Proposals DUE ONLINESeptember 16, 2011 by 5PM

Stop by the

Student Government Accounting office, 332 Kerckhoff Hall

To sign-up for a hearing date and time, if applicable

The week of 9/12/11 – 9/16/11