Monitoring & Evaluation of Programs and Projects

1. Monitoring & Evaluation of Programs and Projects Nov 5, 2013

2. Setting up an M&E System

3. 1. Agree on your M&E Framework

4. M & E • is the continuing and systematic process of • INFORMATION • relevant to planning, implementation, and evaluation of programs and projects • in support of decision making of management and key stakeholders to improve delivery of outputs and outcomes.

5. Purpose of M&E • The M & E seeks to establish a systematic and continuous process for gathering, processing, interpreting, analyzing and storing data for management decision towards continuous improvement of the • delivery of education services • organizational performance

6. M&E Objectives: monitoring • Provide education management with information on the implementation status of the Project for purposes of making decisions in order to improve its efficiency and effectiveness • Make information available to school and division management to be able to adjust the approaches and strategies being utilized in implementing the project • Establish information on the achievement of project objectives and its contribution to attainment of school performance indicators adjustment evaluation

7. Operational Objectives • Provide the division management information on the delivery of education services as basis for Technical Assistance. • Provide the division management information on the implementation of programs and projects • Provide the division management information on the optimal use ofEducation Resources for districts and schools. • Provide the division management information on division organizational health/ performance to improve organizational effectiveness and organizational resource support.

8. Governing principles • Quality of information – appropriate, sufficient and Accurate • Efficiency - Results are achieved with minimum input resources but not compromising quality and timeliness of information • Transparency of Information to Key Stakeholders - timely disclosure of information and methodology to stakeholders • Synergy- encourages participative and collaborative decision-making processes among the different • M&E for Learning and Accountability - provides opportunities for continuous improvement of practices/performance • Focus-calls for careful planning and purposive prioritization of activities

9. M&E FOCAL AREAS IN THE REGION Programs and Projects Support for the Delivery of Basic Education M&E Content Areas Educational Resource Organizational Effectiveness Division Organizational Health & Performance Organizational Resource Support

10. SBM Implementation and Assessment M&E FOCAL AREAS IN THE DIVISION Technical Assistance Curriculum Implementation Delivery of Educational Services Educational Programs and Projects Teaching Learning And Assessment M&E Content Areas Educational Resources Organizational Effectiveness Division Organizational Health & Performance Organizational Resource Support

11. Project Life Span End-of Project Start WHAT DOES THIS SUGGEST?

12. Hierarchy of M&E Task Levels Formative Level Summative Level

13. M&E Focus: An Illustration Implementation of Nutrition Program No. of pupils who benefit the program Adequacy of Resources Needed to implement the program e.g. Parents, financial, time, Percentage of Increase in Nutritional Status of Pupils Percentage of : Increase /decrease of: Drop-out Failure NAT Formative Level Summative Level

14. INTEGRATION OF M&E CONTENT AREAS AND TASK LEVELS

15. Scope of M & E for a Project/Program

16. Why monitor project/program implementation? implementation?

17. M&E Task Levels & Focus

18. Translating them to M&E questions (SBM-Grant)

19. M&E System: What it requires Technologies/methodologies ( data collection, processing & analysis, reporting, etc) • PROCESSES – • STRUCTURE - • TOOLS– People who will execute the processes Instruments/ Templates that will assist the concerned personnel perform the processes

20. Setting Up an M & E System

21. Suggested M&E Structure and communication flow for SBM Grant Implementation • Reporting & Feedbacking RO Results & Recommendations Division TA Plan TA Team ( EPS s) TA Plan QMT ( EPS + M&E Team) District QMT District QMT School QMT School QMT School QMT School QMT

22. M&E Tools

23. School M&E Tools • Template 1: Physical and Financial Output Tracking Form (Quarterly) • Template 2: Log sheet for Issues; (Quarterly) • Template 3: Project M&E Results Frame And Status (Annual / End of Project)

24. Physical Output Tracking Form (Quarterly)

26. Log sheet for Issues; Lessons Learned; Sustaina-bility Log (Quarterly)

27. Log Sheet for Issues

28. Project M&E Results Frame and Status (Annual / End of Project)

29. Lessons Learned • Instructions: • Write in Column 1 those experiences/factors which have influenced the successful implementation of the project. • In Column 2, indicate those which have caused delay or unsuccessful delivery of the planned target. • In Column 3, write the Lessons Learned derived from both facilitating and hindering factors. Lessons learned from facilitating factors are stated as “values/ good practices/ principles.” Lessons learned from hindering factors are stated as “what could have beenA

30. Project Completion Report (Annual / End of Project)

32. Division Tools • Template 5: Division Consolidation of School Project Accomplishments and Issues • Template 6: Division Log on Issues and Lessons Learned • Template 7: Division Report on SBM Implementation

34. Template 5: Division Consolidation of School Project Accomplishments and Issues

36. Template 6: Division Log on Issues and Lessons Learned

38. Consolidation Tools for the Region

39. Template 7: Division Report on SBM Implementation

42. Lessons • M&E must have a purpose! (Objective) • NOT a hit and miss activity • M&E must have focal areas depending on purpose! • Focus defined by stage of implementation e.g. Efficiency vs Effectiveness • M&E is not data gathering alone! • Analysis of data needed to arrive at information! • Information to be communicated to relevant units • M&E supports decision making for QA, TA , plan adjustment, policy development

43. MaramingSalamat Po!