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Monitoring & Evaluation of Programs and Projects. Nov 5 , 2013. Setting up an M&E System. 1. Agree on your M&E Framework. M & E . is the continuing and systematic process of INFORMATION relevant to planning, implementation, and evaluation of programs and projects

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Presentation Transcript
slide4
M & E
  • is the continuing and systematic process of
  • INFORMATION
  • relevant to planning, implementation, and evaluation of programs and projects
  • in support of decision making of management and key stakeholders to improve delivery of outputs and outcomes.
purpose of m e
Purpose of M&E
  • The M & E seeks to establish a systematic and continuous process for gathering, processing, interpreting, analyzing and storing data for management decision towards continuous improvement of the
    • delivery of education services
    • organizational performance
m e objectives
M&E Objectives:

monitoring

  • Provide education management with information on the implementation status of the Project for purposes of making decisions in order to improve its efficiency and effectiveness
  • Make information available to school and division management to be able to adjust the approaches and strategies being utilized in implementing the project
  • Establish information on the achievement of project objectives and its contribution to attainment of school performance indicators

adjustment

evaluation

operational objectives
Operational Objectives
  • Provide the division management information on the delivery of education services as basis for Technical Assistance.
  • Provide the division management information on the implementation of programs and projects
  • Provide the division management information on the optimal use ofEducation Resources for districts and schools.
  • Provide the division management information on division organizational health/ performance to improve organizational effectiveness and organizational resource support.
governing principles
Governing principles
  • Quality of information – appropriate, sufficient and Accurate
  • Efficiency - Results are achieved with minimum input resources but not compromising quality and timeliness of information
  • Transparency of Information to Key Stakeholders - timely disclosure of information and methodology to stakeholders
  • Synergy- encourages participative and collaborative decision-making processes among the different
  • M&E for Learning and Accountability - provides opportunities for continuous improvement of practices/performance
  • Focus-calls for careful planning and purposive prioritization of activities
slide9

M&E FOCAL AREAS IN THE REGION

Programs and Projects

Support for the Delivery of Basic Education

M&E Content Areas

Educational Resource

Organizational Effectiveness

Division Organizational Health & Performance

Organizational Resource Support

slide10

SBM Implementation and Assessment

M&E FOCAL AREAS IN THE DIVISION

Technical Assistance

Curriculum Implementation

Delivery of Educational Services

Educational Programs and Projects

Teaching Learning

And Assessment

M&E Content Areas

Educational Resources

Organizational Effectiveness

Division Organizational Health & Performance

Organizational Resource Support

project life span
Project Life Span

End-of

Project

Start

WHAT DOES THIS SUGGEST?

slide12

Hierarchy of M&E Task Levels

Formative Level

Summative Level

slide13

M&E Focus: An Illustration

Implementation of

Nutrition Program

No. of pupils who benefit the program

Adequacy of Resources Needed to implement the program

e.g. Parents, financial, time,

Percentage of Increase in Nutritional Status of Pupils

Percentage of :

Increase /decrease of:

Drop-out

Failure

NAT

Formative Level

Summative Level

m e system what it requires
M&E System: What it requires

Technologies/methodologies ( data collection, processing & analysis, reporting, etc)

  • PROCESSES –
  • STRUCTURE -
  • TOOLS–

People who will execute the processes

Instruments/ Templates that will assist the concerned personnel perform the processes

suggested m e structure and communication flow for sbm grant implementation
Suggested M&E Structure and communication flow for SBM Grant Implementation
  • Reporting & Feedbacking

RO

Results & Recommendations

Division

TA Plan

TA Team

( EPS s)

TA Plan

QMT

( EPS + M&E Team)

District QMT

District QMT

School

QMT

School QMT

School QMT

School QMT

school m e tools
School M&E Tools
  • Template 1: Physical and Financial Output Tracking Form

(Quarterly)

  • Template 2: Log sheet for Issues; (Quarterly)
  • Template 3: Project M&E Results Frame And Status (Annual / End of Project)
slide28

Project M&E Results Frame and Status

(Annual / End of Project)

slide29

Lessons Learned

  • Instructions:
  • Write in Column 1 those experiences/factors which have influenced the successful implementation of the project.
  • In Column 2, indicate those which have caused delay or unsuccessful delivery of the planned target.
  • In Column 3, write the Lessons Learned derived from both facilitating and hindering factors. Lessons learned from facilitating factors are stated as “values/ good practices/ principles.” Lessons learned from hindering factors are stated as “what could have beenA
slide30

Project Completion Report

(Annual / End of Project)

division tools
Division Tools
  • Template 5: Division Consolidation of School Project Accomplishments and Issues
  • Template 6: Division Log on Issues and Lessons Learned
  • Template 7: Division Report on SBM Implementation
lessons
Lessons
  • M&E must have a purpose! (Objective)
    • NOT a hit and miss activity
  • M&E must have focal areas depending on purpose!
    • Focus defined by stage of implementation

e.g. Efficiency vs Effectiveness

  • M&E is not data gathering alone!
    • Analysis of data needed to arrive at information!
    • Information to be communicated to relevant units
  • M&E supports decision making for QA, TA , plan adjustment, policy development