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After-Action Review (AAR) Analyst Training. SEESIM 12. Mr. Dale E. Schultz Deputy Chief Deployable Training & Analysis Branch JS/DDJ7/JST. Agenda. Introductions After-Action Review (AAR) Process Overview Collection Management Plan (CMP ) Preview of Practical Exercises

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After-Action Review (AAR) Analyst Training


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    1. After-Action Review (AAR) Analyst Training SEESIM 12 Mr. Dale E. Schultz Deputy Chief Deployable Training & Analysis Branch JS/DDJ7/JST

    2. Agenda • Introductions • After-Action Review (AAR) Process Overview • Collection Management Plan (CMP) • Preview of Practical Exercises • Preparing for the 19 Oct facilitated AAR

    3. Introductions * Turkey recognizes the Republic of Macedonia with its constitutional name

    4. After-Action Review (AAR) Process Overview(1) • What? • Designed to help an organization validate or improve its mission and training performance • Focuses on organization and exercise objectives • Provides lessons learned • Assists EXCON in exercise design and execution

    5. After-Action Review (AAR) Process Overview(2) • Why? • To validate or improve an organization’s mission performance • To develop and share lessons learned • To assist EXCON in exercise design and execution

    6. After-Action Review (AAR) Process Overview(3) • Who? • AAR Managers • Responsible for training of AAR Analysts • Located with EXCON in Bulgaria • Provides daily feedback to EXCON on exercise progress • Facilitates the regional AAR • Reports regional lessons learned • Analysts/Observers - Subject Matter Experts (SMEs) Located at each National EOC: • Collect information related to regional and national training objectives • Report exercise progress via JEMM OPCAR Tab • Assist AAR Manager in preparing regional exercise reports • Produce national / organizational lessons learned

    7. After-Action Review (AAR) Process Overview(4) • Where? • As close to the action / observation as possible • Regional facilitated AAR at EXCON in Bulgaria with VTC to participants • Recommend National AAR at EOCs as well

    8. After-Action Review (AAR) Process Overview(5) • When? • NOW! - Before the action to ensure MEL / MIL supports training objectives (Training) • During the action to ensure training audience is performing required tasks and learning (JEMM) • After the action to ensure lessons learned are recorded in the Event Summary Report (ESR)

    9. How does the AAR Process Work? AAR Issue Development What Should Happen? + + = AFTER-ACTION REVIEW ISSUE What Did Happen? Why Did it Happen? • Good or Bad? Regional Guidance • Processes & Procedures • Cause & Effect National Guidance Observer Reports Agreements • ??? + + Standing Operating Procedures Comm Systems - ANALYSIS - What Does it Mean & What Needs to be Discussed? Exercise Design Participant Output Training Objectives Model Data Participant Interactions

    10. AAR Process Planning • AAR Process Planning : • “Top to Bottom” Approach Regional Training Objectives Determined National Training Objectives Determined Meetings, Conferences, Exercise Preparation Exercise Scenario Created JEMM MEL/MIL Developed Collection Management Plan (CMP) JEMM AAR & ESR Daily VTC/JEMM/Portal/VoIP

    11. SEESIM 12 Sub-Regional Events • Earthquake – the former Yugoslav Republic of Macedonia*, Bulgaria, SEEBRIG • Biological/Chemical Threat – Ukraine, Bulgaria • Firefighting – Bosnia and Herzegovina, Croatia, Montenegro • Cyber Attacks – Albania, Croatia, the former Yugoslav Republic of Macedonia* • Firefighting – Bosnia and Herzegovina, Serbia * Turkey recognizes the Republic of Macedonia with its constitutional name

    12. SEESIM 12 National Events • Albania – Flooding in Northwest Albania, Contamination on Lake Prespa, Cyber attack • Bosnia and Herzegovina – Floods, Landslide, Cyber attack, Terrorist attack • Bulgaria – Cyber attack • Croatia – Terror attack, Earthquake • Italy – Consequence Management • the former Yugoslav Republic of Macedonia* – Chemical incident, Cyber attack • Montenegro – Flooding, Chemical incident, Industrial plant explosion • Serbia – Terror attack, Earthquake, Firefighting • Ukraine – Accident at nuclear plant, Cyber attack * Turkey recognizes the Republic of Macedonia with its constitutional name

    13. Questions?

    14. SEESIM 2012Collection Management Plan (CMP)

    15. Collection Management Plan

    16. Collection Management Plan

    17. Collection Management Plan

    18. Collection Management Plan

    19. Collection Management Plan

    20. Collection Management Plan

    21. Preview of Practical Exercise

    22. Preview of Practical Exercises (PE) • The PE will use the “hands-on” approach with JEMM • 1st we will learn how to use the OPCAR Tab in JEMM • 2nd we will use the Sub-Regional incidents to practice sending input to the AAR Managers • Finally, we will spend time reporting on the outcome of National incidents • Daily VTC format

    23. Questions?

    24. Preparing the AAR

    25. Preparingfor the 19 Oct facilitated AAR • The AAR is scheduled for 19 Oct 12 / 1400-1500 • Begin building the AAR after STARTEX – don’t wait • The template is in the CMP • We will use the same format for daily AAR Team VTCs • KEY – Completed AAR slides must be forwarded following the final AAR Team VTC on 18 Oct

    26. Preparingfor the 19 Oct facilitated AAR

    27. After-Action Review SEESIM 2012 LTC H Hristov / Mr. D Schultz After-Action Review Managers 19 October 2012

    28. Agenda • Introduction • Discussion by City / Organization • Selected Topics • Closing Remarks

    29. Introduction • Rules • Regional Themes 3

    30. Rules • This is your After-Action Review • Address operational issues • Open and honest discussion • Avoid exercise scenario discussion 4

    31. Discussion by City / Organization • Summary of Incidents & Injects • Sustain & Improve 7

    32. City Name – # Incidents/# Injects • Use the Observations made during SEESIM 12 execution • Summarize Incidents • Develop three sustain and three improve recommendations. EXAMPLE

    33. City - ## Events • Disaster • Indications and Warnings • Expected Actions • Actions Taken • Terrorism • Indications and Warnings • Expected Actions • Actions Taken • Cyber Attack • Indications and Warnings • Expected Actions • Actions Taken • Consequence Management • Indications and Warnings • Expected Actions • Actions Taken EXAMPLE

    34. Each Nation Reports: SUSTAIN Those 2 or 3 processes that went well and should be continued EXAMPLE IMPROVE Those 2 or 3 processes that should be changed to ensure better mission accomplishment

    35. Questions?

    36. Preparation of Remote Site Visitor’s Brief

    37. Preparation of Remote Site Visitor’s Brief • Prepare a 2-3 slide Visitor’s Brief • Allows you or Site Manager to quickly explain what you are doing. • Use slides from this brief as a start

    38. Preparation of Remote Site Visitor’s Brief • Analysts/Observers - Subject Matter Experts (SMEs) Located at each National EOC: • Collect information related to regional and national training objectives • Report exercise progress via JEMM OPCAR Tab • Assist AAR Manager in preparing regional exercise reports • Produce national / organizational lessons learned

    39. Questions?