Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones!

1. Welcome to Student News1:00 – 2:00 (call in 12:45)Please MUTE your microphones! Please e-mail the following to stucoord@esd101.net: Be sure your K20 contact registers your district for the VTC We will not be taking roll call, so please email a list of VTC attendees at your site

2. IntroductionStudent News VTC • Thanks for the feedback! • Next VTC will be announced in September This will be our last VTC for the 2008 School Year stucoord@esd101.net

3. News What’s Happening! Juli

4. NewsUpcoming Workshops • Year End Prep – June AM Dates, all secretaries • Elementary NY Scheduling Part II – June PM Dates • Year End Process – June dates, District Year End Contacts only Be sure to register!!

5. NewsYear End Check ListsYear End Contacts- Email on May 28th • Food Service Checklist • Gradebook Backup Checklist • Pre-Year End – one for each building Complete tasks, sign and give to Year End Contact

6. NewsAugust Workshops Basic Workshops for new users • Student Demographics • Attendance • Current Year Scheduling • Special Education

7. NewsFall Workshops Be looking for announcements in September • Auto Email • Data Mining – beginning and advanced • Athletic Grading & Activities • State Reports – CSRS & .175 • Discipline • Health • Basic Grading • Poor Attendance Letters • Fee Management

8. NewsFiscal Conversions • End June 2008 – Asotin, Dayton, Pomeroy • Early August 2008 – Reardan, Creston

9. NewsUpcoming Release • June Release Weekend 3:00 AM, Saturday, June 7th Until 9:00 PM, Saturday, June 7th • July Release Weekend 3:00 AM, Saturday, July 12th Until 9:00 PM, Saturday, July 12th • August Release Weekend 3:00 AM, Saturday, August 9th Until 9:00 PM, Saturday, August 9th • Sept Release Weekend 3:00 AM, Saturday, Sept 13th Until 9:00 PM, Saturday, Sept 13th Users must be logged out during this installation. Release notes will be posted to the Student Website.

10. Skyward Unavailable 12:01 AM July 10th - 11:59 PM July 11th (actually back 9:00 PM July 12th – July Standard Release) WSIPC will be upgrading the Progress DataBase. • Skyward will be unavailable to everyone • Citrix and Web Access • Educator Access Plus • Family/Student Access

11. Special Education Transition from IDEA Part C to IDEA Part B Shelly

12. Special EducationTransition From Part-C to Part-B Report • This Special Education State Report is now available in WESPaC • A new evaluation field called IDEA Part-C has been added • The IDEA Part-C field has been updated – Use the report to verify your data. The report can be found on your district’s export drive (X). It will be called something like: 2008.05.10_04.45.00_lind_school_district.linds.7_update_se_part_c.r.log • Replace ‘lind’ with the name of your school district • Remember: • Evaluations for children age birth to 2 years and 9 months should be coded with an evaluation type of Evaluation. • The evaluation that is done prior to the student’s 3rd birthday (must be at least 2 years and 9 months) must also be coded with an evaluation type of Evaluation. • The Permission Flag should be set to yes and the Permission Date should be entered. If the evaluation process took longer than 35 school days, the Timeline Reason must be entered.

13. Special EducationTransition From Part-C to Part-B Report

14. Special EducationTransition From Part-C to Part-B ReportAge 3 Evaluation - Code as Evaluation

15. Special EducationTransition From Part-C to Part-B Report • SM/Stu Serv/Special Ed • Click the reports icon – • Choose State Reports/Transition from Part-C to Part-B • Click Run Click Print

16. Special EducationTransition From Part-C to Part-B Report Link to Template: http://www.k12.wa.us/SpecialEd/pubdocs/forms/Init_Eval_Timeline_C_2_B.xls There are several forms within this spreadsheet. Click on the C TO B TRANSITION Form Tab You will need to enter the numbers from your WESPaC Report onto OSPI’s Template Return electronic copies of completed forms to Sandy Grummick at sandy.grummick@k12.wa.us by July 15, 2008

17. PAC Documentation PAC Documentation – ON-Line Help Find the PaC Documentation Button – anywhere in Skyward to see the On-line Help.

18. Special Education Initial Timeline Report Shelly

19. Special EducationInitial timeline Report Changes for the 2007-2008 reporting year • Add new row B.3.a – Students who are eligible for Special Education but whose evaluation completion was over the 35 school days due to parents repeatedly failing to produce the child for the evaluation. • Use Timeline Reason Code OTH = Other

20. Special EducationInitial timeline Report Changes for the 2007-2008 reporting year • Add new row C.3.a – Students who are not eligible for Special Education but whose evaluation completion was over the 35 school days due to parents repeatedly failing to produce the child for the evaluation. • Use Timeline Reason Code OTH = Other

21. Special EducationInitial timeline Report Changes for the 2007-2008 reporting year • Include students who were given permission during the reporting school year but completed the evaluation after the reporting period. Those students will be counted in Row A.1.

22. Special Education Evaluation Report Shelly

23. Special EducationEvaluation Report Overview The Evaluation Summary report displays all important Special Education information on a student that can be placed in the student file. The report can also be run on an individual student under the State Report button. Security may need to be updated to give access to this report

24. Special EducationEvaluation Report Path: SM\SS\SE\Reports\Evaluation Summary

25. Special EducationEvaluation Report Path: SM\SS\SE\Reports\Evaluation Summary

26. Special EducationEvaluation Report Example

27. Special EducationEvaluation Report for one student Path: SM\SS\SE\State Reports\Report

28. Health Reports Crista

29. Depart of Health Reports Path: State Reports\Other State Reports\ Department of Health Annual School Reports Detail and Summary ‘At Risk Report’

30. Depart of Health Reports Detail ‘At Risk Report’

31. Depart of Health Reports Detail ‘At Risk Report’

32. Depart of Health Reports Detail ‘At Risk Report’

33. Depart of Health Reports PAC Documentation – ON-Line Help Find the PaC Documentation Button – anywhere in Skyward to see the On-line Help.

34. Depart of Health Reports PAC Documentation – ON-Line Help

35. Health Reports Path: SM\OF\HR\UT\Vaccination Date Audit

36. Depart of Health Reports Vaccination Date Audit Report

37. State Truancy Reports Juli

38. Three reports • Attendance Truancy • Provides information on actions taken when students fail to attend school regularly • Grades 1-8 Unexcused Absence Report • Provides information on unexcused absences for students in grades 1-8 • Federal Suspension/Expulsion Report • Provides information on Special Ed Students who were suspended or expelled this school year.

39. Attendance Truancy Path: State Reports Attendance Truancy Report

40. Attendance Truancy Path: State Reports\Attendance Truancy Report Report for the 2008 School Year. Attendance should be from your first day of school thru May 31st. Petitions for the current year should be from your first day of school thru May 31st. You cannot change the Petitions for the Prior Year date range.

41. Attendance Truancy Overview • The report is looking for ‘Q’ type offense and action codes in the Student Discipline records. • ‘Q’ codes are tallied for students, totals are placed in the proper location on the report. • The Summary Report provides totals. • The Detail Reports provides the students included in the Summary Report totals. • For detailed information go to our Discipline Document Library at • http://www.esd101.net/cooperatives/dp_docs/student_records_libs.htm • please print: • Coding for Attendance Truancy Report

42. Grades 1-8 Unexcused Absence Report

43. Grades 1-8 Unexcused Absence Report The reporting period is always based on the school start date through May 31st of the current school year. Select to Print Detail Report if you want to see the detail for each summary page.

44. Attendance Truancy Reports Notes from OPSI: Chapter 28A.225 RCW The statute requires school buildings to report truancy information to school districts and requires school districts to compile the reports and transmit the information to OSPI at the end of each school year.

45. Federal Suspension/Expulsion Report Path: SM\SS\SE\Reports\Federal Spec Ed Sups-Expul Report

46. Federal Suspension/Expulsion Report Path: SM\SS\SE\Reports\Federal Spec Ed Sups-Expul Report Enter the report Beginning Date (usually the first day of school) Ending Date (usually the last day of school)

47. Federal Suspension/Expulsion Report Overview • The Summary Report is looking for Action records in the Student Discipline Data with one of the following Suspension Types: • In School • Out of School • Expulsion • IAES • The Detail Report is looking for students with a combination of Discipline Offense and Action Data, to include Special Education Data. • For detailed information go to our Discipline Document Library at • http://www.esd101.net/cooperatives/dp_docs/student_records_libs.htm • please print: • Coding for Federal Suspension Expulsion Report

48. PAC Documentation PAC Documentation – ON-Line Help Find the PaC Documentation Button – anywhere in Skyward to see the On-line Help.

49. Federal Suspension/Expulsion Report Notes from OPSI: Bulletin 027-08 WSSSC The Education Data System (EDS) portal will be available at https://eds.ospi.k12.wa.us beginning June 1, 2008. Please complete and submit the required Weapons in Schools Report data and Student Behavior - Suspension and Expulsion Report data for each school building. Instructions, data element definitions, and frequently asked questions are available at this Web site. Data submissions must be completed by July 11, 2008.

50. OSPI In-Service Update Crista