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Steering Committee Meeting. << DTC – Project Name>>. For Period Ending: << YYYY-MM >> Presented By: << Project Manager >> Date: << YYYY-MM-DD >>. Agenda. Introductory Items Review Project Status project budget, timeline, accomplishments Key Risks and Issues Change Requests / Decisions

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Steering committee meeting

Steering Committee Meeting

<< DTC – Project Name>>

For Period Ending: << YYYY-MM >>

Presented By: << Project Manager >>

Date: << YYYY-MM-DD >>


Agenda
Agenda

  • Introductory Items

  • Review Project Status

    • project budget, timeline, accomplishments

  • Key Risks and Issues

  • Change Requests / Decisions

  • Communications Update

  • Implementation / Transition Update

  • Overall Next Steps


Introductory items
Introductory Items

  • Introductions

  • Review of minutes from last meeting

  • Review of action items from previous Steering Committee meetings


Review project status
Review Project Status

  • << Summarize the current status of the project (project health).

    • high-level scope, budget, schedule;

      • OCIO traffic lights (red, yellow, green) << discuss with OCIO Delivery Manager to determine if this is appropriate for the client department >>

      • provide brief explanation for deviations from green

    • provide pictorial representations if desired. >>


Project budget
Project Budget

  • << Provide a view to the budget figures this month keeping the overall project budget in mind. If appropriate, provide original budget, actuals, projections, change request impacts, % budget spent etc. >>

  • << *Note : Budget discussions may not be appropriate for some client departments. Discuss the relevance of this slide with the OCIO Delivery Manager. >>


Project budget1
Project Budget

Budget and Cash Flow (Fiscal 2012-13)

  • <<EXAMPLE – Delete additional slide>>


Project timeline
Project Timeline

  • << Provide a view to the project schedule and timelines (where are you now, what is completed, what remains, key start and end dates, etc.)

  • *Note: Display information in a manner that is appropriate for the audience (i.e. table format may be better than MS Project screen shots). >>


Project timeline1
Project Timeline

  • <<EXAMPLE – Delete additional slide>>


Accomplishments
Accomplishments

  • << Highlight project accomplishments since last meeting – key deliverables, key milestones.

  • Unplanned activities this month. >>


Key risks and issues
Key Risks and Issues

  • << Speak to any outstanding issues, open points, conflicts, risks, decisions etc. (use information captured in the RAAIDO.

  • Specify requests for assistance from the Steering Committee. >>


Pending change requests decisions
Pending Change Requests / Decisions

  • << If / when applicable, review any pending change / decision requests. >>


Communications
Communications

  • << If / when applicable provide an update on communication activities related to the project. >>


Implementation transition
Implementation / Transition

  • << If / when applicable provide an update on implementation / transition plans for the project. >>


Overall next steps
Overall Next Steps

  • << Review planned accomplishments for next period.

  • Keep in views.

  • Next meeting logistics. >>