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Project part-financed from the European union. GRIP- IT. G overnance of R egionally I ntegrated P rojects using I nnovative T ools. (Structural Funds implementation in an integrated approach ) EXPENDITURES INFO DAY FOR SUBPROJECT PARTICIPANTS UDINE 17th October. Regulation.

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grip it

Project part-financed from the European union


Governance of Regionally Integrated Projects using Innovative Tools.

(Structural Funds implementation in an integrated approach)



UDINE 17th October

    • Commission Regulation (EC) No 438/2001 of 2 March 2001
    • INTERREG IIIC – Programme manual
    • Chapter 5 - Financial Framework
basic rules
Basic rules
  • Only cost related to the development of the subproject
  • They have to be occurred and paid out during the subproject realization:

after 1.7.2006 and before 30.6.2007

ineligible expenditure i
Ineligible Expenditure I.
  • VAT and other taxes and charges if these are legally recoverable
  • Any costs paid outside the eligible period of the operation
  • Expenditure which is already supported by a European, or other international or national grant
  • Service charges arising on finance leases and hire purchase agreements
  • Depreciationof assets purchased with the help of Government or European Community grants
  • maintenance of a capital facility

Ineligible Expenditure II.

  • Financial expenses:
    • Loan charges
    • Debit interest
    • Charges for financial transactions
    • Foreign exchange commissions and losses
    • other purely financial expenses
  • Costs involved in closing the company,
  • Compensation for loss of office,
  • Fines, financial penalties and expenses of litigation,
  • Contingencies and contingent liabilities,
  • Bad debts
  • revenue received by an operation from e.g.:
    • Sales
    • Rentals
    • Services
    • enrolment fees or other equivalent receipts
  • reduces the total amount of eligibile expenditures!
subproject budget
Subproject budget
  • Lead participant principle
    • Joint budget
    • Costs for the whole of the operation
    • Divided in 6-month periods (due to operation cash-flow)
    • Divided in Budget lines
    • Divided in Components
staff costs
Staff costs
  • Personel costs
  • Salary, tax, employer’s contribution for nacional social security schemes
    • calculated in accordance with the national legislation
    • regular employment contracts
  • These costs must be certified on the basis of documents that are requiered by national auditor
administration costs
Administration costs
  • all direct general costs (office rent, mail, fax, phone, copying costs, consumables, etc.)
  • and indirect general costs (overhead related to the operation’s activities, based on real costs and calculated on a pro rata basis according to a duly justified, fair and equitable method)
  • Overhead costs linked to the services provided by external experts must be listed in the budget line “External expertise”
external expertise
External expertise
  • costs paid on the basis of contracts and against invoices to external service providers who are sub-contracted to carry out certain tasks of the operation (e.g. studies and surveys, translation, management or audit of the operation if sub-contracted, etc.)
  • Public procurement rules must be observed in selecting a company or individual to provide external expertise
  • External expertise related to meetings and events, and promotion should not occur under External expertise but under the relevant budget lines
    • External expertise realated to meeting and events, organised by you Meetings and events
    • External expertise realted to promotion campaing of the subproject  Promotion
travel and accommodation
Travel and accommodation
  • Cost related with participation in meetings and seminars
    • subsistence allowances, travel allowances
    • most economic way of transport must be used
    • Daily allowances and accommodation costs must be in line with the conditions set for public authorities of the respective Member State
meetings and events
Meetings and events
  • costs related to the organization of meetings
    • renting of premises and equipment, interpretation, printing, etc.
    • paid on the basis of contracts with and invoices from external providers
    • public procurement rules must be observed in selecting a company or individual, which will carry out the assignment
promotion costs
Promotion costs
  • press releases, inserts in newspapers, leaflets, TV shows, brochures, newsletters and other publication costs not linked to specific events or seminars
  • These costs shall be paid on the basis of the contracts with and invoices from the service providers
  • Public procurement rules must be observed in selecting company or individual, which will carry out the assignment
    • INTERREG IIIC isn´t focused on investment promotion
    • Purchases, construction work connected with the achievement operation objectives
  • Other eligible costs
    • relevant to the operation should be included in this budget line
    • specify the nature of these costs
in kind contributions
In-Kind Contributions
  • Only voluntary unpaid work is considered as an in-kind contribution
  • Staff costs, if properly accounted for and reported, are not considered as in-kind costs, but as cash contribution
  • For that reason in practice in-kind contributions do not play an important role in the financing of INTERREG IIIC operations
Thank you for your attention

Successful implementation of yoursubproject