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GRIP- IT

Project part-financed from the European union. GRIP- IT. G overnance of R egionally I ntegrated P rojects using I nnovative T ools. (Structural Funds implementation in an integrated approach ) EXPENDITURES INFO DAY FOR SUBPROJECT PARTICIPANTS UDINE 17th October. Regulation.

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GRIP- IT

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  1. Project part-financed from the European union GRIP- IT Governance of Regionally Integrated Projects using Innovative Tools. (Structural Funds implementation in an integrated approach) EXPENDITURES INFO DAY FOR SUBPROJECT PARTICIPANTS UDINE 17th October

  2. Regulation • Commission Regulation (EC) No 438/2001 of 2 March 2001 • INTERREG IIIC – Programme manual • Chapter 5 - Financial Framework • www.grip-it.info/download/eu_programme_manual.pdf

  3. Co-financing structure

  4. Basic rules • Only cost related to the development of the subproject • They have to be occurred and paid out during the subproject realization: after 1.7.2006 and before 30.6.2007

  5. Ineligible Expenditure I. • VAT and other taxes and charges if these are legally recoverable • Any costs paid outside the eligible period of the operation • Expenditure which is already supported by a European, or other international or national grant • Service charges arising on finance leases and hire purchase agreements • Depreciationof assets purchased with the help of Government or European Community grants • maintenance of a capital facility

  6. Ineligible Expenditure II. • Financial expenses: • Loan charges • Debit interest • Charges for financial transactions • Foreign exchange commissions and losses • other purely financial expenses • Costs involved in closing the company, • Compensation for loss of office, • Fines, financial penalties and expenses of litigation, • Contingencies and contingent liabilities, • Bad debts

  7. Income • revenue received by an operation from e.g.: • Sales • Rentals • Services • enrolment fees or other equivalent receipts • reduces the total amount of eligibile expenditures!

  8. Subproject budget • Lead participant principle • Joint budget • Costs for the whole of the operation • Divided in 6-month periods (due to operation cash-flow) • Divided in Budget lines • Divided in Components

  9. Staff costs • Personel costs • Salary, tax, employer’s contribution for nacional social security schemes • calculated in accordance with the national legislation • regular employment contracts • These costs must be certified on the basis of documents that are requiered by national auditor

  10. Administration costs • all direct general costs (office rent, mail, fax, phone, copying costs, consumables, etc.) • and indirect general costs (overhead related to the operation’s activities, based on real costs and calculated on a pro rata basis according to a duly justified, fair and equitable method) • Overhead costs linked to the services provided by external experts must be listed in the budget line “External expertise”

  11. External expertise • costs paid on the basis of contracts and against invoices to external service providers who are sub-contracted to carry out certain tasks of the operation (e.g. studies and surveys, translation, management or audit of the operation if sub-contracted, etc.) • Public procurement rules must be observed in selecting a company or individual to provide external expertise • External expertise related to meetings and events, and promotion should not occur under External expertise but under the relevant budget lines • External expertise realated to meeting and events, organised by you Meetings and events • External expertise realted to promotion campaing of the subproject  Promotion

  12. Travel and accommodation • Cost related with participation in meetings and seminars • subsistence allowances, travel allowances • most economic way of transport must be used • Daily allowances and accommodation costs must be in line with the conditions set for public authorities of the respective Member State

  13. Meetings and events • costs related to the organization of meetings • renting of premises and equipment, interpretation, printing, etc. • paid on the basis of contracts with and invoices from external providers • public procurement rules must be observed in selecting a company or individual, which will carry out the assignment

  14. Promotion costs • press releases, inserts in newspapers, leaflets, TV shows, brochures, newsletters and other publication costs not linked to specific events or seminars • These costs shall be paid on the basis of the contracts with and invoices from the service providers • Public procurement rules must be observed in selecting company or individual, which will carry out the assignment

  15. Investments • INTERREG IIIC isn´t focused on investment promotion • Purchases, construction work connected with the achievement operation objectives • Other eligible costs • relevant to the operation should be included in this budget line • specify the nature of these costs

  16. In-Kind Contributions • Only voluntary unpaid work is considered as an in-kind contribution • Staff costs, if properly accounted for and reported, are not considered as in-kind costs, but as cash contribution • For that reason in practice in-kind contributions do not play an important role in the financing of INTERREG IIIC operations

  17. Thank you for your attention Successful implementation of yoursubproject

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