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Optimizing IT Department Project Portfolio Management - PowerPoint PPT Presentation


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Optimizing IT Department Project Portfolio Management . ( Concurrency Corporation ). Contents. Executive Summary Current State Analysis Future State Analysis Adoption & Implementation Planning Next Steps. 2. Background.

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contents
Contents
  • Executive Summary
  • Current State Analysis
  • Future State Analysis
  • Adoption & Implementation Planning
  • Next Steps

2

background
Background
  • The IT Department within your organizationcurrently faces a number of challenges related to its project portfolio management processes:
    • Lack of governance controls in project management leads to misallocation of resources
    • Lack of resource utilization knowledge across projects leads to resource surpluses or deficits for ongoing projects
    • Lack of visibility into status of projects in the portfolio, which impacts future project pipeline planning
    • Laborious process to update project status, resource utilization, and resource requirements
    • Long project status reporting process taking 10 days of cycle time per month, leading to out-of-date reports when finalized
    • Inability to accurately measure risk and return of projects
  • The net result of these challenges is reduced project profitability

3

executive summary
Executive Summary
  • (Partner Name) proposes expanding upon (Contoso’s) current Office System deployment to incorporate an optimized Project Portfolio Management system
  • Implementing the proposed Project Portfolio Management Solution will provide (Contoso) with:
    • Better analysis of risk/reward of current and future portfolios, allowing IT directors to optimize the value of their projects
    • More accurate and timely project performance reports resulting in better project planning and capacity planning decisions
    • Near real-time project status updates enable management to quickly reallocate resources across the entire project portfolio
    • 90% decrease in labor required to prepare project status reports
    • Reduce overall project reporting cycle time by 80%

5

contents1
Contents
  • Executive Summary
  • Current State Analysis
  • Future State Analysis
  • Adoption & Implementation Planning
  • Next Steps

7

current state process analysis
Current State Process Analysis

Project Portfolio Optimization Process Analysis Summary

8

contents2
Contents
  • Executive Summary
  • Current State Analysis
  • Future State Analysis
  • Adoption & Implementation Planning
  • Next Steps

13

future state process analysis
Future State Process Analysis

Project Portfolio Optimization Phases – Analysis Summary

14

prioritized process solutions
Prioritized Process Solutions

High

5

Integrate all resource allocation, project status, and pipeline planning data into Project Server 2010

(Project Server 2010, Exchange Server 2010, SharePoint Server 2010 with Excel Services)

  • Develop Executive Project Planning & Capacity Planning Dashboards
  • (Project Server 2010, SharePoint Server 2010 with Excel Services)

Level

Of

Complexity

3

  • Create resource utilization views in Project Server 2010
  • (Project Server 2010, SharePoint Server 2010 )

Create business rules for task-level project status tracking

(Project Server 2010, Exchange Server 2010)

Low

1

5

1

3

High

Low

Value to Business

15

contents3
Contents
  • Executive Summary
  • Current State Analysis
  • Future State Analysis
  • Adoption & Implementation Planning
  • Next Steps

18

contents4
Contents
  • Executive Summary
  • Current State Analysis
  • Future State Analysis
  • Adoption & Implementation Planning
  • Next Steps

22

next steps
Next Steps
  • Review presentation and proposal with decision maker(s) and stakeholders for approval
  • Execute work order for project
  • Schedule kick off meeting for week of _____ and weekly status meetings
  • Propose schedule:
    • A) Deadlines for initial milestones, or
    • B) Date to finalize initial milestones

23