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UMS Information Technology Services. Ad Hoc Technology Committee Meeting October 15, 2007. UMS-ITS Mission.

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ums information technology services

UMS Information Technology Services

Ad Hoc Technology Committee MeetingOctober 15, 2007

ums its mission
UMS-ITS Mission

The mission of Information Technology Services is to maintain an integrated, efficient, sustainable and responsive program of information systems, technologies and services for the University of Maine System, K-12 Schools, Public Libraries and State Government.

ums its vision
UMS-ITS Vision

Provide an IT infrastructure that provides access to information, resources and services that are available at anytime, any place and on any device.

ums its who we serve
UMS-ITSWho We Serve
  • University of Maine System (All Campuses and UMS)
  • K-12 Schools
  • Public Libraries
  • Non-Profits
  • State Government
  • Private Higher Education
  • Research Institutions
  • Municipalities
slide7

Madawaska

l

Madawaska

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Van Buren

UMFK

£

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Van Buren

Daigle

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Charette

Hill

n

l

Limestone

Eagle

Lake

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Caribou

l

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Ft Fairfield

UMPI

£

Ashland

l

n

Quaggy

Joe

n

Parkhurst

Number 9 Mtn.

n

Houlton

Center

Smyrna

n

Sherman

Station

Island Falls

l

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Danforth

East Millinocket

Center

l

Jackman

Lincoln

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Greenville

Penquis

Center

(Dover-Foxcroft)

l

l

n

Fish

Hill

Greenville

n

Musquash

Mtn.

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Guilford

l

Bingham

Bull

Mtn.

UMaine

Calais

Center

Kingfield

l

Rangeley

Dexter

l

n

£

l

l

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Newport

Hermon

l

l

n

l

Sugarloaf

Cooper

Mtn.

Eastport

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Blackcap

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Skowhegan

£

l

UCB

Lubec

Farmington (Mt Blue)

Peaked

£

l

Fairfield

Rumford-Mexico

Center

Thorndike

Machias

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UMM

n

l

UMF

l

£

Ellsworth

Center

l

n

Bucksport

Cook

Hill

Mt.

Abrams

Blue

Hill

York

Hill

Livermore Falls

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Hutchinson

Center

(Belfast)

l

l

MMA

n

l

l

l

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Jonesport

Streaked

Mtn

Islesboro

Bethel

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£

Winthrop

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East Sullivan

Sand Hill

n

l

Mt. Desert

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Norway-South

Paris Center

l

l

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Ragged Mtn.

UMA

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Camden

£

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LAC

Litchfield

Thomaston

Center

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Swans Island

Lisbon

l

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Isle au Haut

Lisbon

l

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Deer Isle

North Haven

Vinalhaven

Long

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USM

Bath-

Brunswick

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Wiscasset

Monhegan

Newcastle

Waldoboro

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Baxter

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Scarborough

Sanford

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Saco-Biddeford

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Mt. Agamenticus

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Berwick

Existing ITVNetwork

an example of campus services usm s division of information and technology doit
“An Example of Campus Services”USM’s Division of Information and Technology (DoIT)
  • 2700+ University owned computers
  • 5000+ network connections (wired and wireless)
  • 2500 telephones
  • 325+ networked printers
  • 3 campuses and 7 remote locations (Portland and Augusta)
  • 591 BlackBoard sites Spring ’06 (44% of UMS sites)
  • 9000+ HelpDesk calls annually
  • 30,000 daily e-mails (faculty, staff)
  • 1000+ semester data requests (internal- students, staff,

faculty; external – IPEDS, surveys, etc.)

  • ~$2M in computer equipment sales
slide10

UMS-ITS OrganizationFTE 86 Budget $12.5 Assets $34.2

FTE 29 11 16.5 15.5 14

Budget $3.9M $2.5M $3.7M $1.7M $ .7M

Assets $5.9M $8.0M $11 M $9.3M

ums its it capital budget fy08
UMS-ITS IT Capital BudgetFY08

MaineStreet $1.8M

Regional Optical Network $3.0M

Total: $4.8M

ums its infrastructure investments 2002 2007
UMS-ITS Infrastructure Investments(2002-2007)
  • Software $6.0M
    • ERP (MaineStreet)*
    • Functional Productivity Software
      • Document Imaging
      • Event/Classroom Scheduling
      • Housing
      • Anti-Virus
      • Fundraising Development
      • Identity Management
      • Campus Cards
      • Address Cleansing Software
      • E-Commerce
  • Network Technology $5.0M
    • Wireless System-Wide
    • Telephony
    • Network Convergence
    • Regional Optical Network
    • Wired Network Upgrades
  • Servers/Storage/Video Conferencing $1.5M
    • ERP Servers/Upgrades
    • VM Environment
    • Storage System
    • Video Conferencing
    • Video Streaming

Total:$12.5M

*Only includes ERP software acquisition of the $18.0M project budget.

it system wide infrastructure investment requirements
IT System-Wide InfrastructureInvestment Requirements
  • Campus Network/Wiring Modernization $18.0M
  • Campus Network Convergence $ 9.0M

(Voice Video Data)

  • Data Center Upgrades/Modernization $ 5.0M+

UMS,UM and USM

  • Campus Desktop/Laptops 4 yr renewal $ 2.0M/ $.8M
  • Research Computing Renewal $ 2.0M
  • Instructional Technology Integration $ 1.5M
  • High Priority Software Projects $ 1.5M
  • Security/Regulatory Compliance $ 3.0M

Total:$42.0M

  • Expansion of State-Wide Optical Network $ 5.0M - $10M
ums its collaborative initiatives
UMS–ITS Collaborative Initiatives
  • Identity Management
  • Student, Faculty, & Staff Email
    • UMPI
    • UMF- Inquired
  • Server Consolidation (UM)
    • UMS-ITS
    • Maine InfoNet
    • UM
  • Modem Pools – Outsourced
  • Recycled PC’s
    • UMS-ITS
    • UMFK
    • UMPI
    • UM Alumni
slide16

UMS–ITS Collaborative Initiatives(Continued)

  • Regional Optical Network
    • TJL
    • NIH/NCRR Grant $250,000.00
      • MDI BioLabs, COA, Bates, Bowdoin, Colby
    • MCCS
  • Network Convergence
    • UMFK
    • Centers & Sites
    • UMPI
  • Maine School/Library Network
    • State Library
    • DOE
pre go live audit summary
Pre Go-Live Audit Summary
  • Critical Juncture- Schedule achievable w/ following activities
    • IDP members expanded effort required (24-30 hours a week)
    • Consultants finish set-up by October 31st
    • Project Management team must set hard milestones and elevate them in visibility.
  • Final decision made December 1st, after spending November testing
  • Self-assessment of each campus in individual interviews with project staff members yesterday afternoon
  • Audit team was high quality and assessment was conducted in a professional and effective manner
recent accomplishments
Recent Accomplishments
  • Master Course Catalog in Production
    • September 18, 2007
  • UMS E-Application in Production
    • October 01, 2007
  • Application Fee Processing for Fall 2008 in Production
    • October 01, 2007
  • TouchNet Credit Card Processing for Fall 2008 Application Fees in Production
    • October 01, 2007
recent accomplishments continued
Recent Accomplishments (Continued)
  • General Ledger Interface in Production
    • October 01, 2007
  • Enrollment Deposit Processing in Production
    • October 01, 2007
  • Initial Class Schedule for Fall 2008 in Production
    • October 05, 2007
financial aid delay impacts
Financial Aid Delay Impacts
  • Qualitative
    • Staff time from campuses to continue IDP
    • Further delay in realizing value of student system
    • Minimal Interface to Financier
  • Quantitative (Costs)
    • The risk of student revenue loss is minimized
    • FY08/09 consulting, staff, etc.

$850,000.00

    • FY09/10 – delay in Legacy support

$700,000.00

slide22
MAINESTREET

Sponsors Discussion

current future outcomes
Current/Future Outcomes

Human Resources Management System…………Tracy Bigney

Financial Management System…………………….Joanne Yestramski

Student Administration System…………………….Rosa Redonnett