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Quality Planning Tools. PMI Westchester Quality SIG Pawan Kumar, Quality SIG Member, PMP. November 2007. Inputs for Quality Planning. Project Management Plan -- how the project is executed, monitored controlled, and closed.

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Quality Planning Tools

PMI Westchester Quality SIG

Pawan Kumar, Quality SIG Member, PMP

November 2007

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Inputs for Quality Planning

  • Project Management Plan -- how the project is executed, monitored controlled, and closed.

  • Project Statement of Work (SOW) - documents the product requirements and characteristics of the product or service that the project will be undertaken to create. Acceptance criteria includes performance and acceptance standards.

  • Organizational Process Assets - Organizational standard processes, such as standards, policies, standard product and project life cycles, and quality policies and procedures (e.g., process audits, improvement targets, checklists, and standardized process definitions for use in the organization).

  • Enterprise Environmental Factors - Governmental or industry standards (e.g., regulatory agency regulations, product standards, quality standards, and workmanship standards).

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Quality Planning

  • Quality planning involves identifying which quality standards are relevant to the project and determining how to satisfy them.

  • It is one of the key processes when doing the Planning Process Group and during development of the project management plan

  • Any required changes in the product to meet identified quality standards may require cost or schedule adjustments, or the desired product quality may require a detailed risk analysis of an identified problem

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Tools/Techniques for Quality planning

  • Cost-Benefit Analysis - Quality planning must consider cost-benefits tradeoffs. The primary benefit of meeting quality requirements is less rework, which means higher productivity, lower costs, and increased stakeholder satisfaction

  • Benchmarking - Benchmarking involves comparing actual or planned project practices to those of other projects to generate ideas for improvement and to provide a basis by which to measure performance

  • Design of Experiments (DOE)- statistical method that helps identify which factors may influence specific variables of a product or process under development or in production.

  • Cost of Quality (COQ)- Quality costs are the total costs incurred by investment in preventing nonconformance to requirements, appraising the product or service for conformance to requirements, and failing to meet requirements (rework). Failure costs are often categorized into internal and external. Failure costs are also called cost of poor quality.

  • Additional Quality Planning Tools - brainstorming, affinity diagrams, force field analysis, nominal group techniques, matrix diagrams, flowcharts, and prioritization matrices

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Output of Quality Planning

  • Quality Management Plan - describes how the project management team will implement the performing organization’s quality policy. It provides input to the overall project management plan and must address quality control (QC), quality assurance (QA), and continuous process improvement for the project.

  • Quality Metrics -A metric is an operational definition that describes in very specific terms, what something is and how the quality control process measures it.

  • Quality Checklists - A checklist is a structured tool, usually component-specific, used to verify that a set of required steps has been performed. Checklists may be simple or complex.

  • Quality Baseline - The quality baseline records the quality objectives of the project. The quality baseline is the basis for measuring and reporting quality performance as part of the performance measurement baseline.

  • Process Improvement Plan/Project Management Plan – Requested changes (additions, modifications, deletions) to the project management plan and its subsidiary plans are processed by review and disposition through the Integrated Change Control process.

  • Other outputs-Quality roles list, Implementation test chart , Project Monitoring Checklist, Project Review Checklist, Operational Definitions Table.

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Contact Information

Pawan Kumar, Quality SIG Member, PMP

Email – pawan.kbham@gmail.com


Phone- 914-962-0797