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SAR C Codes and Rejects 101. Reyna Moreno-Parker | March 2014. AGENDA. CPS Processing Edits Processing Edits Assumption Edits Reject Edits Database Matches Veteran Affairs National Student Loan Data System (NSLDS) Social Security Administration (SSA & SSN)

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SAR C Codes and Rejects 101

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sar c codes and rejects 101

SAR C Codes and Rejects101

Reyna Moreno-Parker | March 2014


CPS Processing

  • Edits
    • Processing Edits
    • Assumption Edits
    • Reject Edits

Database Matches

    • Veteran Affairs
    • National Student Loan Data System (NSLDS)
    • Social Security Administration (SSA & SSN)
    • Selective Service System (SS)
    • Department of Justice (DOJ) Hold
    • Department of Homeland Security (DHS)
    • Department of Defense (DOD) Match
reject codes continue
Reject Codes Continue…
  • Inconsistencies or missing data
      • Cause the record to reject
      • Record cannot be submitted
      • Information must be changed or added
      • Some information may be assumed
      • Review and change data
      • Leave blank
reject codes continue1
Reject CodesContinue…
  • FAA can override certain CPS rejects
  • Re-enter data
    • Reject is overridden
    • Edit is suppressed
    • EFC is calculated
resolve va c flags
Resolve VA C Flags

Applicant answers “Yes” to being a Veteran of the U.S. Armed Forces his/her information is matched with VA and the record was not found in VA database

  • 162: VA Match Flag = 2 (record found on VA database but not a qualifying Veteran)
  • 173: VA Match Flag = 3 (record not found on VA database)
  • 180: VA Match Flag = 4 (record found on database but applicant is on active duty)
resolving va c flag
Resolving VA C Flag
  • National Guardsman or reservists who serve on active duty for other than training do not receive a DD214 but may obtain:
    • Letter from a superior officer documenting student was called up to active duty and the character service is anything but “dishonorable”
  • If student is on active duty and his active duty will end by June 30, 2015 he isn’t a veteran yet per VA but he is for dependency purposes:
    • Letter from commanding officer stating he will be discharged before 06/30/2015 1
national student loan database system nslds
National Student Loan Database System(NSLDS)

Students who have previously attended other colleges may have a financial aid history that affects their eligibility for FSA funds.

  • Record Match
  • Default
  • Overpayment
  • Loan Discharge
  • Bankruptcy
  • Loan lifetime Maximum Aggregate
  • Pell lifetime Usage
  • Unusual Enrollment History
  • Fraud Loan (Rej 24)
nslds c flag data conflict
NSLDS C Flag:Data Conflict
  • 138: NSLDS Match Flag = 7

SSN match, but no name or date of birth match

      • SAR does not contain the financial aid history that is associated with reported SSN
resolve nslds c flag default
Resolve NSLDS C Flag:Default

NSLDS Match Flag = 2

  • 132: Applicant has at least one loan in default
  • 124: Student needs to contact the agency to resolved defaulted or fraudulent loan.
  • Contacts for defaulted student loans:

Comments 135, 136, 181 to 239, 245, 248, 251 to 253,

303 to 307, and 315 to 344

national student loan database system loan status codes
National Student Loan Database System Loan Status Codes

Default must be Paid in Full

  • Loan Status code DP = Defaulted, Then Paid in Full
  • Loan Status code DC = School writes off a permissible amount to repay (Perkins)
  • Loan Status code DN = Defaulted, Then Paid in Full Through Consolidation Loan

Not Considered As Paid In Full if:

  • Loan Status code DW = Holder writes off the entire loan (except for Perkins)

Loan Rehabilitation:

  • A loan is rehabilitated once the borrower makes nine full, voluntary payments on time (See Volume VI, Chapter 6 for Perkins/NDSL program)
resolve nslds c flag overpayment
Resolve NSLDS C Flag:Overpayment

NSLDS Match Flag = 3 Overpayment

NSLDS Match Flag = 4 Default and Overpayment

  • 133: Applicant has at least one overpayment or is in a fraud status and as a result, the applicant has at least one Overpayment
  • Overpayment must be cleared or student must make satisfactory repayment arrangement and account status has to be up to date
    • Pell
    • FSEOG
    • ACG,
    • TEACH
    • Iraq and Afghanistan Service Grant
  • Applicant will be ineligible for Title IV funds until the overpayment is resolved.
resolve nslds c flag loan discharged
Resolve NSLDS C Flag:Loan Discharged
  • 115: Loan is discharged due to disability
  • 137 or 282: This student has either Indicated that he or she will apply for a Total and Permanent Disability (TPD) discharge, applied for a TPD discharge, or has received a TPD discharge
  • Note: When it is not possible to determine status of a potentially discharged loan in NSLDS, contact the Department’s Total and permanent disability (TPD) servicer, Nelnet:

Phone: 1-888-303-7818

Fax: 303-696-5250

E-mail: disabilityinformation@nelnet. net

Web site:

resolve nslds c flag bankruptcy
Resolve NSLDS C Flag:Bankruptcy

116: Loan is in active bankruptcy

  • Title IV grant or loan aid may not be denied to a student who has filed bankruptcy solely on the basis of the bankruptcy determination
  • As long as there are no delinquencies or defaults on student loans currently in repayment, the student should be eligible for additional federal student loans, regardless of any past bankruptcies
resolve nslds c flag loan lifetime maximum aggregate
Resolve NSLDS C Flag:Loan lifetime Maximum Aggregate

Schools must check aggregate amounts to determine if loans to the student are close to, equal to, or exceeding loan limits

  • 254: Subsidized or Combined Loan Total has exceeded loan limits
  • 255: Subsidized or Combined Loan Total has exceeded undergraduate loan limits
  • 256: Subsidized or Combined Loan Total has exceeded graduate (and undergrad) loan limits
  • 260 Subsidized or Combined Loan Total has exceeded loan limits (Grade level and dependency status)
resolve nslds c flag unusual enrollment history flag
Resolve NSLDS C Flag:Unusual Enrollment History Flag

The UEH flag identifies an applicant whose record contains unusual enrollment information.

  • 359: UEH Flag = 2 Unusual enrollment history 2 (Possible enrollment pattern problem, school may need to resolve)
  • 360: UEH Flag = 3 Unusual enrollment history 3 (Questionable enrollment pattern, school must resolve)
resolve nslds c flag pell lifetime eligibility used leu
Resolve NSLDS C Flag:Pell Lifetime Eligibility Used (LEU)
  • Federal law limits the amount of Federal Pell Grant and Iraq & Afghanistan Service Grant funds a student may receive over his/her lifetime to the equivalent of six school years
  • A new edit generates SAR comments 349 to 357 to indicate the percentage of Federal Pell Grant funding the student has used in his/her lifetime

346: Pell Lifetime Eligibility Used amount is close to the Pell limit

347: Pell Lifetime Eligibility Used amount is met or has exceeded

the limit

pell lifetime eligibility used leu
Pell Lifetime Eligibility Used (LEU)
  • Check NSLDS records to verify that applicant is not exceeding lifetime eligibility.
  • A student is ineligible to receive further Pell or Iraq & Afghanistan Service Grant funds if they have reached or exceeded the 600% limit for the program
  • For details on calculating Pell awards refer to the FSA Handbook, Volume 3, Ch3.
resolve ssn and ssa c flag social security administration
Resolve SSN and SSA C Flag:Social Security Administration
  • 063: Match Flag = 2 No match on DOB
  • 064: Match Flag = 3 No match on name
  • 146: Match Flags:
  • B = Legal alien, eligible to work
  • C = Legal alien, not eligible to work
  • D = Other
  • E = Alien, student restricted, work authorized
  • F = Conditionally legalized alien
  • * = Foreign
resolve ss c flag selective service registration
Resolve SS C FlagSelective Service Registration

Men age 18–25 are required to register with the Selective Service System (SSS). This requirement covers men residing in the United States who are U.S. citizens or noncitizens, except that a man who is in the U.S. as a lawful nonimmigrant is not required to register as long as he maintains that status

  • 030: Match Flag (SS Match) = “N” Registration status not confirmed
  • 033: Match Flag (Registration) = “Blank” Record not sent to Selective Service
  • 057: Match Flag (Registration) = “N” Registration not completed
selective service registration
Selective Service Registration

Status information letter codes

  • E1-E8 not required to register or exempt
  • NM: On active duty for a portion of the time and required to register
  • NR: Born before 1960
  • RD: SSS did not consider reason as valid. Student was required to register. No requests to register were sent to student
  • RH: Request letters were sent but all were returned as undeliverable
  • RL: No record of registration exist and one or more letters were sent
  • RR: Student said he attempted to register but SSS has no proof
resolving selective service registration c code1
Resolving Selective Service Registration C code
  • Eligibility should not be based solely on these letter codes but make a determination “by a preponderance of evidence” that his failure to register was neither willful nor knowing

Consider the following factors

  • Where the student lived when he was age 18–25
  • Whether the student claims that he thought he was registered.
  • Why the student claims he was not aware of the widely publicized requirement to register when he was age 18–25
doj h old drug question
DOJ HoldDrug Question
  • 053 Applicant left drug conviction question blank
  • 054 Applicant’s response to drug conviction question was 2 “Yes (Part Year)”
  • 056 Applicant’s response to drug conviction question was 3 “Yes” on the original paper FAFSA
  • 058 Applicant’s response to drug conviction question was 3 “Yes” on transactions other than original paper FAFSA
counseling students drug question
Counseling Students Drug Question

When counseling students:

  • A federal or state drug conviction (but not a local or municipal conviction) can disqualify a student for FSA funds.
  • The student self-certifies in applying for aid that he is eligible; FAA not required to confirm this unless conflicting information exists.
  • Convictions only count against a student for aid eligibility purposes (FAFSA question 23c) if they were for an offense that occurred during a period of enrollment for which the student was receiving federal student aid
resolving dhs c flag
Resolving DHS C Flag

DHS Primary Verification Match

  • 144: DHS Match Flag = N Citizenship not confirmed
  • 141 or 142 DHS Match Flag = Record Not sent

DHS Secondary Confirmation Match

  • 105: DHS 2nd Match Flag = C Eligible noncitizen status not yet confirmed
  • 046: DHS 2nd Match Flag = N DHS Did not confirm
  • 109: DHS 2nd Match Flag = X Not enough information to confirm status
fsa eligible noncitizens
FSA Eligible Noncitizens
  • U.S. Nationals (Passport must be stamped “Noncitizen National”)
  • U.S. Permanent Residents:
    • Form I-551, I-151, or I-551C
  • Arrival/Departure Record (I-94)
    • Refugee
    • Asylum Granted
    • Cuban-Haitian Entrant (Status Pending)
    • Parolee (For at least 1 year and evidence from USCIS student is here with the intent to remain permanently)
  • T Visa or parent’s T-1, 2, 3, etc. Visa (Need letter from HHS)
  • I-797, Notice of Action form (Cases under VAWA) Gen-10-07
  • Citizens of Micronesia, Republic of the Marshall Islands (Eligible for Pell only)or citizens of Palau(eligible for Pell, FSEOG, or FWS)
documentation fsa eligible noncitizen
DocumentationFSA Eligible Noncitizen
  • Some immigration categories may be re-designated to permanent resident status or may have their status revoked.
  • It is not necessary to request documentation every year or perform 2nd confirmation if status was confirmed in previous award year for U.S. Citizen or national, citizens of the Freely Associated States, or has a I-551 or I-151 forms and documentation hasn’t expired.