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Welcome KSIS Mid-Year Training. January 8, 2014 8:00 a.m. (CST)/9:00 a.m. (EST). Infinite Campus Integration to CIITS. Nick Gustin, CIITS Technical Analyst Office of Knowledge, Information and Data Services (KIDS) Division of Enterprise Data. Acronyms. 3. IC/CIITS Data Integration.

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welcome ksis mid year training

WelcomeKSIS Mid-Year Training

January 8, 20148:00 a.m. (CST)/9:00 a.m. (EST)

infinite campus integration to ciits

Infinite Campus Integration to CIITS

Nick Gustin, CIITS Technical Analyst

Office of Knowledge, Information and Data Services (KIDS)

Division of Enterprise Data

ic ciits data integration
IC/CIITS Data Integration
  • Student, Staff, and Course/Section related data is extracted from IC and loaded to CIITS
  • Majority of data loaded weekly
    • Data entered by 5:00PM on Fridays will be available in CIITS the following Tuesday morning
  • Staff demographic and assignment changes loaded daily
    • Data entered by 11:59PM Mon-Thu will be available in CIITS within one processing day
    • (Ex. Data entered Mon will be in CIITS on Wed)

4

ic data loaded to ciits

CIITS

IC Data Loaded to CIITS

Roles determine what data a user can see in CIITS

ic ciits data mapping guide
IC-CIITS Data Mapping Guide
  • Contains screenshots and tips for where and how data is extracted from IC for CIITS
  • Displays where data extracted from IC is displayed in CIITS
  • Available on the CIITS Support Materials page: Home>Districts>District/School Support>Technology>CIITS
ic data requirements for ciits account provisioning
IC Data Requirements for CIITS Account Provisioning
  • Three data elements are required to be set up in IC for a person’s CIITS account to be active
    • Valid kyschools.us email address
    • Active district employment record
    • Active district assignment record
set up email in ic
Set up email in IC
  • Click path: Census>People>Demographics
  • Must be a valid kyschools.us email address
set up district employment
Set up district employment
  • Click path: Census>People>District Employment
  • Ensure start date is earlier than current date and end date is blank (or is in the future)
set up district assignment s
Set up district assignment(s)
  • Click path: Census>People>District Assignments
  • Ensure start date is earlier than current date and end date is blank (or is in the future)
setup district school email
Setup District/School Email
  • The Superintendent / Principal email for each district / school should be set up to provision them the default Leadership role
  • District (Superintendent) click path: System Administration >Resources > District Information > Email field
  • School (Principal) click path: System Administration > Resources > School > Principal Email field
ciits default roles
CIITS Default Roles

Note: If a person has two district assignments, one with Type 01 and one with a differing type, with equal end dates, then they will have a Teacher default role, provided they are not Leadership.

ciits custom roles
CIITS Custom Roles
  • Assigned through the Title field when setting up district assignments
  • Users may be assigned multiple custom roles
  • Can provide access to additional functionality and data in CIITS
when setting up custom roles on district assignment records
When setting up custom roles on district assignment records…
  • Only assign “District” custom roles at the district office
  • Only assign “School” custom roles at a school
  • If a person is assigned a “District” custom role at the district, then it is unnecessary to assign them that same custom role at each school
assigning ciits roles guide
Assigning CIITS Roles Guide
  • Contains screenshots and specifications for setting up required data for CIITS accounts
    • Email
    • District Employment
    • District Assignments (including CIITS custom roles)
  • Available on the CIITS Support Materials page: Home>Districts>District/School Support>Technology>CIITS
ic ciits gradebook import process
IC–CIITS Gradebook Import Process
  • Allows a teacher to send results from test created in CIITS to IC gradebook
  • Express Test and Manually Created test results may be sent to IC gradebook
  • Test must be set up with a test category of Send Test to Gradebook
  • Test must be scheduled and administered for data to be sent
  • Data is sent nightly through a batch (scheduled) process
example set up a ciits express test to send to ic gradebook
Example: Set Up a CIITS Express Test to send to IC Gradebook
  • 1. Create an Express Test in CIITS
  • 2. Choose Send Test to Gradebook in the Test Category drop-down
ciits ic gradebook submission guide
CIITS-IC Gradebook Submission Guide
  • Contains screenshots and specifications for setting up required data for CIITS data to be imported to IC gradebook
  • Available on the CIITS Support Materials page:

Home>Districts>District/School Support>Technology>CIITS

roster manager functionality
Roster Manager Functionality
  • Purpose: to ensure that the correct students are on a teacher’s roster for EDS / Teacher of Record
  • Teachers only verify sections for which they are the primary teacher
  • School Roster Manager – custom role which may be assigned to one or more individuals
  • Assign this custom role to KSIS person within each school
  • Person with School Roster Manager role will receive roster verification requests from teachers
roster verification the primary teacher for the section verifies the roster
Roster VerificationThe primary teacher for the section verifies the roster
  • Click My Account/ Sections & Rosters
  • Click Verify student roster
roster verification remove student the primary teacher for the section verifies the roster
Roster Verification – Remove StudentThe primary teacher for the section verifies the roster
  • 1. Review roster and click Request Removal icon for any students who should not appear in the section
  • 2. Enter removal details and click Submit
roster verification remove student the primary teacher for the section verifies the roster1
Roster Verification – Remove StudentThe primary teacher for the section verifies the roster
  • 3. The roster displays the student’s name crossed out and as “Pending Removal”
roster verification add student the primary teacher for the section verifies the roster
Roster Verification – Add StudentThe primary teacher for the section verifies the roster
  • 1. Click Request Addition
  • 2. Enter the student’s name and student ID; click Submit
roster verification add student the primary teacher for the section verifies the roster1
Roster Verification – Add StudentThe primary teacher for the section verifies the roster
  • 3. The roster displays the student’s name with a “+” and as “Pending Addition”
roster verification submit the primary teacher for the section verifies the roster
Roster Verification - SubmitThe primary teacher for the section verifies the roster
  • Click verification checkbox and click Submit
  • The roster status is updated
roster update the school roster manager will perform these steps
Roster UpdateThe School Roster Manager will perform these steps
  • 1. Click User Management
  • 2. Click Enrollment Change Requests
roster verification process the school roster manager will perform these steps
Roster Verification ProcessThe School Roster Manager will perform these steps
  • 3. Make update to section roster in Infinite Campus
  • 4. Click Done
roster verification resources
Roster Verification Resources
  • Quick Reference Cards and Video

Home>Districts>District/School Support>Technology>CIITS

questions
Questions?
  • KDE contacts
    • Maritta Horne, CIITS Service Managermaritta.horne@education.ky.gov
    • Nick Gustin, Technical Analystnick.gustin@education.ky.gov