slide1 l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
This session is sponsored by the Federal Acquisition Institute PowerPoint Presentation
Download Presentation
This session is sponsored by the Federal Acquisition Institute

Loading in 2 Seconds...

play fullscreen
1 / 20

This session is sponsored by the Federal Acquisition Institute - PowerPoint PPT Presentation


  • 108 Views
  • Uploaded on

This session is sponsored by the Federal Acquisition Institute. The primary organization providing knowledge and support to the federal civilian acquisition workforce. For more information about FAI, please visit our website at www.fai.gov. Procurement Project and Program Alignment.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'This session is sponsored by the Federal Acquisition Institute' - tuesday


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

This session is sponsored by the

Federal Acquisition Institute

The primary organization providing knowledge and support to the federal civilian acquisition workforce.

For more information about FAI, please visit

our website at www.fai.gov

procurement project and program alignment

Procurement Project and Program Alignment

GSA Training Conference

and Expo 2010

Michael Bevis

Competency and Certification Manager

Federal Acquisition Institute

what s the point
Transparency

Alignment

Line of Sight

What’s the Point?
slide4

Acquisition as Sub-Project

    • The definition of a Project
    • The timing of acquisition planning
      • Project Planning
      • Rolling wave planning
      • Make/Buy analysis
    • Role of Acquisition Professionals
    • Stakeholder Analysis
slide5

Who are Acquisition Sub-Project Stakeholders?

    • Who gets the output from the project?
    • Who provides project input?
    • Who has oversight?
    • Who has additional project responsibilities?
    • Who benefits from the project?
    • Who may be adversely impacted by project outcome?
slide6

Acquisition Sub-Project Stakeholders include:

Project Manager - individual responsible for managing the project.

Customer/User - individual or organization that will use the product (or service) from the project.

Performing Organizations - organizations whose individuals are doing work on the project

Team Members – individuals that will be completing project work tasks

Project Team – The team members directly involved in project activities

Portfolio Review Board – Reviews projects at governance level for ROI and value to the organization.

Sponsor - individual or group who provides the funding (financial resources) for the project.

Influencers – those who can positively or negatively influence project outcomes

PMO – The PMO has direct or indirect responsibility for project components

slide7
Preexisting Sources of Information (PM Inputs):
  • Project Charter
    • Provides high-level mission/project requirements
    • Provides high-level product description
  • Stakeholder Register
    • Identifies stakeholders that can provide detailed project and product requirements information
slide8
Stakeholder Involvement Tools:
  • Directly talking with stakeholders
  • Formal/Informal
  • Prepared Questions/Spontaneous question
slide9
Stakeholder Involvement Tools:

Focus Groups

  • Prequalified stakeholders and subject matter experts
  • Interactive discussion lead by trained moderator
  • More conversational
slide10
Stakeholder Involvement Tools:

Facilitated Workshops

  • Focused sessions to define cross functional requirements
  • Promote trust, improve communication, increase consensus
slide11
Stakeholder Involvement Tools:
  • Group Creativity
    • Brainstorming
    • Nominal Group
    • Delphi
    • Idea/Mind Mapping
    • Affinity Diagram
slide12
Stakeholder Involvement Tools:
  • Questionnaires and Surveys
    • Quickly accumulates information from wide # of respondents
    • For broad audiences, quick turnaround need, & statistical analysis
  • Observations
    • Direct way of viewing individuals in their environment
    • When stakeholders are reluctant to articulate requirements
  • Prototypes
    • Early feedback on requirements from working model of product
    • Supports progressive elaboration
slide13
The Results of Stakeholder Input:
  • Acquisition Requirements Documentation
    • Describes how individual requirements meet the business/mission need
    • May start high level and become more detailed as more is known
  • Acquisition Requirements Management Plan
    • Describes how requirements will be analyzed
    • Describes how requirements will be documented
    • Describes how requirements will be managed
  • Acquisition Requirements Traceability Matrix
    • Links and tracks requirements to their origin
    • Ensures approved requirements are delivered
slide14
Acquisition requirements documentation includes:
  • Business Rules
  • Organizational Impacts
  • Other Entity Impacts
  • Training/Support Requirements
  • Requirements Assumptions
  • Requirements Constraints
  • Mission/Business Need
  • Project Objectives
  • Functional Requirements
  • Non-functional Requirements
  • Quality Requirements
  • Acceptance criteria
slide15
Acquisition Traceability Matrix should trace the following:
  • Requirements to project/mission needs, opportunities, goals, and objectives
  • Requirements to project objectives
  • Requirements and ultimately Contract Work Breakdown Structure to project scope/WBS deliverables
slide16
Acquisition Traceability Matrix should trace the following:
  • Requirements to product design
  • Requirements to product development
  • Requirements to test strategy and test scenarios
  • High-level requirements to more detailed requirements
what s the point17
Transparency

Alignment

Line of Sight

What’s the Point?
slide18

Thank You

For your Commitment,

For your Professionalism,

For your Presence,

For your CHOICE Service.

procurement project and program alignment19

Procurement Project and Program Alignment

GSA Training Conference

and Expo 2010

Michael Bevis

Competency and Certification Manager

Federal Acquisition Institute

slide20

This session is sponsored by the

Federal Acquisition Institute

The primary organization providing knowledge and support to the federal civilian acquisition workforce.

For more information about FAI, please visit

our website at www.fai.gov