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Indiana Crash Form Redesign and System Changes

Explore the comprehensive overhaul of Indiana's crash form & system for efficient data management, reducing errors & improving processing speed. Learn about the transformation process, impact on officers, and the transition into electronic forms.

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Indiana Crash Form Redesign and System Changes

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  1. Indiana Crash Form Redesign and System Changes International Traffic Records Forum July 2003 Robert C. Zahnke

  2. Background • Indiana’s crash form – last modified in the early 1980s • Indiana’s crash records system – antiquated IBM mainframe technology • Indiana State Police – repository for crash records • 18 – 20 months in arrears – manual data entry

  3. Indiana Facts • 220,000 annual crashes • 50,000 personal injury crashes • 800 fatal crashes (1.2 fatalities/MVMT) • 650 + law enforcement agencies • 3 types of agencies

  4. Indiana Crash Forms • Standard officers’ crash form • Truck & Bus supplemental form • SR-21 (proof of insurance)

  5. The Early Years • 1998 • Formation of the State steering committee • Stormed/shot down [wounded but not dead] • Prioritize • 1999 • Crash form • Content • Combining forms • MMUCC • Crash location • Mainframe issues

  6. Crash location Demonstration project using 3 counties $50,250 funding Evaluated test results against existing system Crash form changes Purely content changes “itwill cost $1 million to change report” Evaluation funding 1999 Evaluations

  7. Crash location Existing system 4 – 6 percent error rate Existing system failed to locate a number of crashes Substantial time savings Crash form The “$1 million” became less than $100,000… The Results

  8. The “Former” Crash Form • Two-page form • Overlay guide

  9. The Crash Form Transformation • Focus - content & eliminating the supplemental form • Piloted/solicited feedback • Revised it • Piloted it again • The “Kentucky” form

  10. The Transformation (2001)… • “Bubble” entry format • Size as an issue • 2 page report now became 4 pages • Benefits • “B+” Records Division • “B+” Content • “D-” Officer

  11. Field Test Results… • Field tested • Modified • Field tested • Guidelines for officers prepared • Train-the-trainer

  12. New Crash Form • Introduced in March 2002 • Paper only, no electronic format • Available in pdf format, no edit checks • Eliminated the need for a supplemental report • Limited input from road officers

  13. Where is Indiana in 2003? • “New” form – revised • Addressed the officers’ concerns • Flow of the form • Number of drivers • Number of injured • Electronic crash form

  14. Processing the Crash Form • High speed scanning • Files an image • Recognizes the “bubbles” • Provides the mechanism for high speed data entry • Provides the input for crash location • Automatically locating 75 – 80% of the crashes

  15. What Lies Ahead? • 2003 • Transition to “new” form • Accept electronic form • Enter backlog of “old” crash forms • Enter backlog of new crash forms • GIS locating 2001 – 2002 crashes

  16. Beyond 2003 • 2004 • Back end queries – local through statewide level • Address the SR-21 – shifted the burden

  17. Data Analysis Perspective • 3 additional years of crash data within the next 9 months • Both 2002 and 2003 will each have 2 different crash forms (variables) • Ability to conduct “real-time” data evaluations

  18. In Retrospect… • Take it in small bites • Let the data sell the project • Use demo/pilot projects • Recognize “players/objectives” • Officers • Data content • Data processing/entry • Back end (what’s going to happen to the data?)

  19. Who Made It Happen in Indiana? • Traffic Records Steering Committee • State agency leadership • Indiana Criminal Justice Institute • Indiana Department of Transportation • Indiana State Police, Sheriffs, Municipal Officers • The “right” contractor

  20. Funding • Funding • NHTSA/Indiana Criminal Justice Institute • DOT/Indiana Department of Transportation • Further information • Robert C. Zahnke • Purdue University • rzahnke@ecn.purdue.edu • (765) 496-3716

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