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  1. Good Presentations Ten common mistakes

  2. Mistake 1 • St Just’s is an excellent school in a superb setting. We were highly commended in last year’s Ofsted report, justifying our pride in the achievements of our students. • Our students performed exceptionally well in GCSEs and other public examinations. We are hoping to repeat the same success next year. • The school is set in 108 acres of playing fields on the edge of the town. There are many direct transport links to the local community, including a bus stop (45, 73, 98, 106) by the school gates and the train station three minutes’ walk down the road. Neil Adam, IT Services

  3. 1. Too much text • 35 words maximum per slide! • Which will the audience attend to – listening to you or reading the slide? • Are you patronising the audience by reading verbatim? • Brief essentials without sacrificing clarity • (31 words in the above!) Neil Adam, IT Services

  4. Mistake 2 • Excellent sports hall • Brand new gym • Purpose-built drama studio • Olympic standard pool • 5 computer suites • 242 in the Sixth Form • 84 teachers • 3 faculties • Science • Humanities • Sports and arts Neil Adam, IT Services

  5. 2. Too many bullets • Can the audience absorb too many points? • One main concept per slide • Five bullets (and/or 8 lines) per slide • Do sub-bullets give detail which should be in a supporting handout? Neil Adam, IT Services

  6. Mistake 3 GCSE English 2003 All subjects A*-C: 56.2% Boy’s results improve dramatically! Neil Adam, IT Services

  7. 3. Too much information • What is the main point? • Break a single slide into two or three if necessary • Limit the number of statistics and keep them simple(eg. 68% not 67.63%) • Round statistics as you speak(eg. “over two thirds” not “sixty eight percent”) Neil Adam, IT Services

  8. Mistake 4 • 2002 results • 2003 results • Increase • Performance • Targets Neil Adam, IT Services

  9. 4. Slides that say nothing… • Is the slide just a prompt for the presenter? • Single words may say nothing… Neil Adam, IT Services

  10. Here is a classic example of our fifth mistake in a series of nine Neil Adam, IT Services

  11. 5. Long or meaningless titles • Can the audience read the title at a glance? • Does the slide’s title summarise the content? • Does the title prompt thought, engage attention or call to action? Neil Adam, IT Services

  12. Mistake 6 • Autumn Package shows SATs results improving • NC performance below average in performance tables • Ofsted say school needs Acceptable Use Policy for ICT • Parents want better information but consultation evenings poorly attended Neil Adam, IT Services

  13. 6. Cryptic phrases and jargon • Does the whole audience understand the phrases you commonly use? • Be selective and purposeful in the use of jargon and buzzwords Neil Adam, IT Services

  14. Mistake 7 • Have we understood special needs? • 40% of pupils with statements • Large proportion dyslexic • Use ICT to promote inclusion • Teacher ignorance Neil Adam, IT Services

  15. 7. “Non-parallel” text • Have separate points on the slide a similar feel? • Try using all verb, or adjective, or noun phrases • Do the points flow? • Do related slides have a similar “look and feel”?(eg. layout, font etc.) Neil Adam, IT Services

  16. Mistake 8 • Title: ASSESS THE ROLE OF WINSTON CHURCHILL IN THE POST-WAR PERIOD. • length – no more than 3,000 words!!! • Sources: must be acknowledged; • Deadline - 20th May. Neil Adam, IT Services

  17. 8. Punctuation and capitalisation • Be consistent • Does punctuation aid understanding?(Much punctuation can be dropped) • Should any word be CAPITALISED?Use other emphasis (eg. bold or colour) sparingly • Which single point is the key message? Neil Adam, IT Services

  18. Mistake 10 • Their our know mistake on this slide! Neil Adam, IT Services

  19. 9. Spelling errors • Arrrghh! • Did you spot 5 mistakes? • Have someone else proofread an important presentation! Neil Adam, IT Services

  20. Mistake 10 Speaks for itself! (Sorry) Neil Adam, IT Services

  21. 10. Misuse of effects • Effects can emphasise specific points • Overuse of effects ruins the effect! • Pick just two or three points to which you want to draw special attention • Animations can be used to emphasise process, precedent or structure Neil Adam, IT Services

  22. Inspired by an article by Audrey Thompson, “Words on the Wall”, Aldus Magazine 9/1992 Note • Slide show developed to illustrate text-only document • It is not, in itself, an exemplar of good practice! • It could be improved with more varied types/formats of slides • It is too “text-heavy” Neil Adam, IT Services