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Pathways to Successful Grant Applications. UCLA School of Nursing Research Support Team January 24, 2011. Presentation Overview. Proposal Development Recommended Steps Proposal Development Required Steps Proposal Development Responsibilities

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pathways to successful grant applications

Pathways to Successful Grant Applications

UCLA School of Nursing

Research Support Team

January 24, 2011

presentation overview
Presentation Overview
  • Proposal Development Recommended Steps
  • Proposal Development Required Steps
  • Proposal Development Responsibilities
  • School of Nursing Research Support Team Information
2011 lunar year of the rabbit
2011 Lunar Year Of The Rabbit

Swift and Smart

Articulate, Talented, Ambitious

Financially Lucky

recommended steps principles
Recommended Steps / Principles
  • Key principles for developing a research proposal
    • Begin as early as possible
    • Take advantage of all the resources and expertise around you
recommended steps timeline
Recommended Steps / Timeline
  • 5 minutes after a research idea crosses your mind or as soon as you decide to resubmit a previous proposal
    • Contact the Research Consultation Group and set up a meeting to discuss your idea and potential funding sources
recommended steps timeline1
Recommended Steps / Timeline
  • 3 months before the proposal due date
    • Participate in a Specific Aims Party
    • Alert your Fund Manager
      • Send him/her a copy of the funding announcement
recommended steps timeline2
Recommended Steps / Timeline
  • 2 – 3 months before the proposal due date
    • Meet with Statistic Consultation Group and quantitative collaborator if you plan any quantitative analysis
    • Revise your specific aims
      • Review with consultants (School of Nursing and co-investigators)
recommended steps timeline3
Recommended Steps / Timeline
  • 8 – 10 weeks before the proposal due date
    • Collect Biosketches for key personnel and consultants
      • Reformat biosketches as necessary
      • Check articles for PMCID numbers
    • Identify performance sites and collect subcontract information
    • Solicit letters of support
recommended steps timeline4
Recommended Steps / Timeline
  • 8 weeks before the proposal due date
    • Draft the Approach section of the Research Strategy
      • Send to key consultants for feedback
    • Review data collection, management, and analysis plans with statistical consultants
      • Review power analysis along with the specific aims
recommended steps timeline5
Recommended Steps / Timeline
  • 6 – 7 weeks before the proposal due date
    • Develop the budget and draft the budget justification
      • Meet with your assigned Fund Manager
recommended steps timeline6
Recommended Steps / Timeline
  • 5 – 6 weeks before the proposal due date
    • Revise the Approach based upon comments from consultants and co-investigators
      • Don’t forget to include a research timeline
    • Draft Significance and Innovation sections
recommended steps timeline7
Recommended Steps / Timeline
  • 1 month before the proposal due date
    • Send Specific Aims and Research Strategy (Significance, Innovation, Approach) to Co-Is, consultants, and selected colleagues
      • Ask for comments within 7 – 10 days
    • Contact IRB Specialist (Mayra Lomeli) to review human subject requirements
    • Work with Fund Manager to set submission dates for proposal
recommended steps timeline8
Recommended Steps / Timeline
  • 1 month before the proposal due date continued
    • Confirm that all letters of support, biosketches, and subcontracts are in hand
      • Fund Manager needs budget and subcontract information
    • Write the Facilities and Resources section
      • Use the boiler plate write-up from the SON website with specifics for your research
recommended steps timeline9
Recommended Steps / Timeline
  • 2 – 3 weeks before the proposal due date
    • Revise the Research Strategy and prepare the final draft
  • 10 business days before the proposal due date
    • Send the Proposal text to the Associate Dean for Research (Ann Bartley Williams) or Designee (Priscilla Kehoe)
recommended steps timeline10
Recommended Steps / Timeline
  • Grant materials MUST adhere to the following requirements
    • Arial typeface
    • Font size 11 points or larger
    • No pagination
    • At least ½ inch margins
    • No header or footer
    • Each part/section in its own Word or PDF file
required steps timeline
Required Steps / Timeline
  • Due 1 month before the proposal due date
    • Budget and Budget Justification
      • Modular budget only needs Personnel Justification
    • Subcontract information
      • Site PI name, email address, and telephone number
      • Site financial contact information
required steps timeline1
Required Steps / Timeline
  • Due 3 weeks before the proposal due date
    • Grant title
      • 81 character limit including spaces
      • No illegal characters (i.e. &, -, *, %, ?, #, :, +, and -)
    • List of key personnel
    • Your eRA Commons username
    • Performance site location addresses and phone numbers
required steps timeline2
Required Steps / Timeline
  • Due 10 business days before the proposal due date
    • Cover letter
    • Letters of support
    • Biosketches for all key personnel
      • Include personal statement
      • 15 publication limit with PMCID numbers
      • 4 page limit
    • Facilities and Resources
required steps timeline3
Required Steps / Timeline
  • Due 10 business days before the proposal due date continued
    • Proposal text to the Associate Dean for Research (Ann Bartley Williams) or Designee (Priscilla Kehoe)
required steps timeline4
Required Steps / Timeline
  • Due 5 business days before the proposal due date
    • Abstract
      • Less than 30 line project summary
    • Introduction to revised application
      • 1 page limit for resubmissions
    • Specific Aims
      • 1 page limit
required steps timeline5
Required Steps / Timeline
  • Due 5 business days before the proposal due date continued
    • Research Strategy
      • 12 page limit for R01
      • 6 page limit for R03, R13, R21
      • Significance
      • Innovation
      • Approach
required steps timeline6
Required Steps / Timeline
  • Due 5 business days before the proposal due date continued
    • Protection of human subjects
    • Inclusion of women and minorities
    • Inclusion of children
      • Persons under the age of 21
required steps timeline7
Required Steps / Timeline
  • Due 5 business days before the proposal due date continued
    • References
    • Appendices
    • Lay summary
      • 2 – 3 sentence project narrative
    • Targeted/Planned Enrollment Table
proposal responsibilities
Proposal Responsibilities
  • Budget and Budget Justification
    • Collaborative
      • PI provides budgetary needs
      • Fund Manager puts together budget figures
      • Final budget ironed out between PI and Fund Manager
      • Fund Manager prepares Budget Justification skeleton
      • PI provides Budget Justification specific descriptions
proposal responsibilities1
Proposal Responsibilities
  • Subcontracts
    • Collaborative
      • PI provides the Fund Manager with the other site information
      • Fund Manager, PI, and subcontract site will work together to collect all necessary information and paperwork
proposal responsibilities2
Proposal Responsibilities
  • Sponsor Required Forms/Documents
    • PI Initiated
      • PI responsible for these documents
      • Fund Manager will collaborate with PI on edits
      • Fund Manager will appraise the PI on available templates/generic narratives and supply them to the PI upon request
      • Fund manager will clarify version control and file naming process with the PI
proposal responsibilities3
Proposal Responsibilities
  • UCLA Research Administration Forms/Documents
    • Fund Manager Initiated
      • Fund Manager will complete these documents
      • Fund Manager is responsible for collecting needed signatures
      • Alternative arrangements for collecting signatures can be made to ensure efficiency and timeliness
proposal responsibilities4
Proposal Responsibilities
  • Proposal Assembly for Submission
    • Fund Manager Initiated
      • Fund Manager will assemble the proposal submission
      • Fund Manager will collect the institutional signature
      • If the PI assembles the proposal for submission, the Fund Manager will review
proposal responsibilities5
Proposal Responsibilities
  • Protection of Human Subjects
    • PI Initiated
      • PI identifies the need for IRB
      • Before proposal submission, PI contacts IRB Specialist for advise on human subjects portion of the proposal
      • After proposal is submitted, PI contacts IRB Specialist if assistance is needed with webIRB application
son research support team
SON Research Support Team
  • Ann Bartley Williams, Associate Dean for Research (awilliams@sonnet.ucla.edu)
  • Priscilla Kehoe, Director of Research (pkehoe@sonnet.ucla.edu)
  • Mary Woo, Faculty Advisor (mwoo@sonnet.ucla.edu)
  • Adey Nyamathi, Faculty Advisor (anyamathi@sonnet.ucla.edu)
son research support team1
SON Research Support Team
  • Rokas Oginskis, Director of Research Administration (roginskis@sonnet.ucla.edu)
  • Angel Appleton, Senior Contracts and Grants Analyst (aappleto@sonnet.ucla.edu)
  • Natasha Fung, Senior Contracts and Grants Analyst (nfung@sonnet.ucla.edu)
  • Michael Khuu, Senior Contracts and Grants Analyst (mkhuu@sonnet.ucla.edu)
  • Mayra Lomeli, IRB Specialist (mlomeli@sonnet.ucla.edu)
son research support team2
SON Research Support Team
  • Mary Metz, Purchasing Coordinator (mmetz@sonnet.ucla.edu)
  • Debra Brekke, Executive Assistant – Research Support (dbrekke@sonnet.ucla.edu)
  • Karabi Nandy, Adjunct Assistant Professor (knandy@sonnet.ucla.edu)
  • Mary Lynn Brecht (lbrecht@ucla.edu)
  • Sumiko Takayanagi, Statistician (stakayanagi@sonnet.ucla.edu)
son research support team3
SON Research Support Team
  • Qing Yang, Graduate Student Researcher (qyang@sonnet.ucla.edu)
  • Joy Toyama, Graduate Student Researcher (jtoyama@sonnet.ucla.edu)
presentation wrap up
Presentation Wrap Up
  • Proposal submission reminders
    • Begin as early as possible
    • Take advantage of all the resources and expertise around you
  • Are there any questions?
  • Please remember to fill out your

evaluation form.