Host Your Event : 7 Things To Do

1. Host Your Event : 7 Things To Do Several weeks or even months of preparation have led up to this moment. There are plenty of guests showing up, judging by the ticket sales, and you have a perfect team for event hosting. Relax and enjoy your time off! You must be at your best one last time today and make sure that the event lives up to the hype. Planning and organizing should pay off at the event. We'll discuss hosting the event after the event location has been planned. Listed below are 7 things you can do now 1. Prepare the venue Make sure your venue is ready to receive guests before anyone arrives. In the middle of the event, you should not have to scramble to get the last details in place. Make sure you arrive early and get the venue ready. Make sure your volunteers know the layout of the building and what their assigned tasks are so they can help you out.

2. Just before the first guests or performers arrive, take a final walk through the venue to make sure you haven't missed anything. 2. Plan for performers/speakers When you have performers or speakers at your event location, make sure that someone will welcome them and attend to their needs. Participants will not participate in the event confused, hungry, or thirsty. These performers will often provide you with a checklist of required equipment, props, and other requirements. Make sure you have everything you need to provide them. Make sure to introduce yourself if you haven't met before. Make yourself approachable during the event in case they have any questions or feedback. 3. Ensure that guests are registered A person or team should manage the doors to register new arrivals, scan their tickets, serve welcome drinks, give out name tags, and host your event. Make sure your barcode or QR scanner is properly configured. The relevant members of your team should install the app before your event if you are using an event platform that provides a free ticket scanning app. Performing a few test scans can ensure that everything is functioning correctly. Keep track of how many guests have shown up if you have printed out a guest list and are crossing them off by hand. 4. Help guests find their way around Ever got lost trying to find the entrance to a building when you're attending an event? The frustration is unbearable. Rather than making a terrible first impression, here's your chance to make a favorable one. There should be enough signage around the venue and the paths should be marked. Make sure that all rows and seats are marked and easy to read if your event has reserved seating. The most effective way to help guests navigate your event location is to have at least a few volunteers do so exclusively. Make their uniforms, badges, etc. Easily identifiable.

3. 5. Promote participation Your guests didn't come here to be bored and quickly lose interest after you worked so hard at getting everyone here. You do not want them checking their phones or watches constantly. Participation by attendees is an essential part of a conference or speaker event. Consider having your speakers conduct a Q&A session after their presentations and perhaps include interactive quizzes as well. When planning a casual gathering, make sure there is a friendly competition or ice-breaker game. As they walk around the venue, provide them with a few activities they can engage in on their own time. 6. Record the time Almost every event entails some time-sensitive activities and deadlines. There is probably a time slot set aside for your speakers. You may need your DJ on stage at exactly 11 p.m. You should serve food and drinks at a specific time. Make sure everyone follows the schedule and keeps track of the time. Remind the speakers how much time is remaining for their presentation. Be sure the ballet dancers are all ready for their

4. big entrance. Immediately before the next performance, usher the guests to an appropriate room. The task of ensuring that everything runs smoothly and on time can be tricky, so it's best to set up a plan for how to communicate the deadlines and timing to everyone. 7. Host your event & Be the last to leave You need to close everything down and complete any remaining tasks after it's done. Bid farewell to and say goodbye to the remaining guests. Ensure the speaker and the performer have nothing to complain about, and that they receive all the support they need to wrap up (equipment, transportation, etc.). Takedown signage, banners, banner stands, and any other physical equipment with your crew. Your event location should remain in the same condition it was in when you arrived unless there is some specific clause in your contract to the contrary. Make sure the venue representatives, the caterers, and any other vendors you hired have settled all practical and financial questions. If your guests and other participants have accidentally left anything behind, you should collect and replace these items, along with any equipment or props you lost. You should make sure to reward your volunteers and team once everything has been sorted out. Celebrate the event's success with a small celebration. Make sure everyone gets home safely. Source: https://hostyourevent7thingstodo.blogspot.com/2022/04/host-your-e vent-7-things-to-do.html