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Key Acquisition Initiatives for Federal Government Agencies. Joanne Woytek NASA SEWP PM April 2014. Agenda. SEWP Overview / Highlights Leadership and Innovation Major Initiatives Industry Involvement Q and A. SEWP Solutions for Enterprise-Wide Procurement.

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Presentation Transcript

Agenda
Agenda

  • SEWP Overview / Highlights

  • Leadership and Innovation

  • Major Initiatives

  • Industry Involvement

  • Q and A


Sewp solutions for enterprise wide procurement
SEWP Solutions for Enterprise-Wide Procurement

  • Indefinite Delivery / Indefinite Quantity (IDIQ) Contract Vehicle for purchase of IT, Telecommunications, and AV Product Solutions and related Technologies and Services

  • Government-Wide Acquisition Contract (GWAC)

    • Authorized by Office of Management and Budget (OMB)

    • Available to all Federal Government Agencies

      • All Federal Agencies have utilized SEWP

  • SEWP IV ends Oct 31, 2014

  • SEWP V starts Nov 1, 2014


Sewp overview solutions for enterprise wide procurement
SEWP OverviewSolutions for Enterprise Wide Procurement

  • 38 Competed Prime Contract Holders (SEWP IV)

  • 4,600+ Providers including Cisco, Apple, NetApp, EMC, APC, Microsoft, Oracle, etc.

  • 2,500,000+ Unique Products & Product Based Services

  • 25,000 Orders Processed Annually * $100K Average Order Size * $2.5 Billion / Annually

  • KEY ACQUISTION SUPPORT OBJECTIVES

  • Give agencies ability to quickly procure the latest technology

  • Focus on standards, information flow, tracking, and ease of use

  • Provide a wide range of hardware and software solutions

  • Embrace innovative procurement processes for easier acquisition

  • “PRICE AND CUSTOMER SERVICE”

  • cited as the major reasons customers use SEWP


  • What sets sewp apart
    What Sets SEWP Apart…

    • CUSTOMER SERVICE: Pre-Order Assistance, Order Processing, Post-Order Support, and issue resolution help reduce the burden on the acquisition workforce

    • LOWPRICES:Contracted discount structure plus Fair Opportunity competition provides Agencies major savings

    • LOW FEE:SEWP Fee is 0.45%, capped at $10,000

    • ROBUST ONLINE TOOLS:Intuitively built for customers

    • NEW PRODUCT AVAILABILITY: Items based on customer requests

    • SPEED WITH QUALITY:Everything is Handled with Care… in One Business Day

    • FREE TRAINING:Request On-Site training, attend live WebEx trainings, or watch our helpful 20 minute online training video

    • SMALL BUSINESS USAGE: Nearly 50% of the business in SEWP is directed to Small Business Contracts


    What can be procured through sewp
    What can be procured through SEWP?

    • Computer Hardware

    • • Tablets, Laptops, Desktops, Servers, Supercomputers

    • • Accessories

    • Networking and Communications

    • • Network Appliances: Routers, Modems, etc.

    • • Telecommunication Devices

    • Security Hardware

    • • Control and Authentication Devices

    • • Computer Anti-Theft Hardware

    • • Surveillance Systems

    • Supporting Hardware

    • • Scanners, Printers, Copiers, Shredders

    • • Associated Supplies

    • Specialized Hardware

    • • Computer Room Monitoring

    • Storage Hardware

    • • Backup and Recovery

    • • Storage Accessories

    • AV/Conferencing

    • • AV Equipment and Accessories

    • • TVs, Display Monitors, Projectors and Screens

    • Software and Virtualization

    • • Commercial software packages, SaaS

    • • Cloud Computing and Virtual Storage

    • Services Fully In Scope

    • • Maintenance / Warranty / Help desk support

    • • Installation of in-scope Products

    • • Site Planning; e.g. determining required products

    • • Product Based Training

    • • Product Based Engineering Services

    • Services Limited In Scope

    • Submit SOW for scope review for these services:

    • • Software development

    • • On-site operational labor

    • • Consulting (unless part of in scope services)

    • • Staff Augmentation

    • If uncertain:

    • • Stop

    • • Send SOW (Statement of Work), BOM (Bill of Materials), and/or Requirements Statement to help@sewp.nasa.gov

    • • SEWP will review and get back with any scope issues


    Leadership is the capacity to translate vision into reality warren g bennis
    “Leadership is the capacity to translate vision into reality.” - Warren G. Bennis

    • NASA SEWP Program has always been more than a set of contracts – it is viewed as an innovative experiment in IT acquisition

    • One of the 4 Acquisition objectives

      embrace innovative procurement transactions and processes

    • 3 Godfathers of SEWP

      • Set the objectives, goals and frameworks the Program continues to strive to meet


    Key acquisition initiatives for federal government agencies

    “The reality.” - innovation point is the pivotal moment when talented and motivated people seek the opportunity to act on their ideas and dreams.”— W. Arthur Porter


    Keys to sewp s innovation part i
    Keys to SEWP’s Innovation Part I reality.” -

    • Understanding the difference between administering a contract and managing an acquisition program

    • Bringing together disparate parts

      • Technical, procurement, policy

      • Government and Private Industry

    • Willingness to experiment

    • Hands-off upper management

      • Started as a non-entity / under the radar

      • Self-contained financially

      • Mutual trust and respect must be earned and maintained


    Keys to sewp s innovation part ii
    Keys to SEWP’s Innovation Part II reality.” -

    • Accept responsibility for failures and move on

    • Staff: dedication to mission; willingness to listen, observe and recommend

      • Mission is to provide the best customer service and the best contract program possible

    • No mandatory customers

    • Managed as if the Program is a Small Business not a Government Program

    • Understand what drives the IT private sector


    Dilbert comic strip
    Dilbert Comic Strip reality.” -


    Management is doing things right leadership is doing the right things peter drucker
    “Management is doing things right; leadership is doing the right things.” - Peter Drucker

    • First Government-Wide Acquisition Contract

    • Implicit goal for the initial program – be the best program possible while keeping as low a profile as possible

    • Past 3-5 years have been a paradigm shift

      • Increased size

      • Increased visibility of GWACs and SEWP

      • Outreach is working

    • No longer under the radar

      • Viewed as a leader and need to fill that role

      • Leadership not confined to SEWP Contracts – Acquisition issues in general

      • Quality along with speed


    Paradigm shift image
    Paradigm Shift Image right things.” - Peter Drucker


    The price of greatness is responsibility winston churchill
    “The price of greatness is responsibility.” right things.” - Peter Drucker — Winston Churchill

    SEWP Vision Statement

    SEWP will solidify its reputation as an innovative, customer focused program as it seamlessly transitions to SEWP V and will be a visible, leading contributor to NASA and the Federal IT Acquisition Community.

    SEWP Mission Statement

    As an established and agile leader in the Federal Acquisition Community, the SEWP Program Office manages a suite of government-wide IT product solution contracts that provide NASA and all Federal Agencies with timely access to mission critical technologies.

    The Program provides best value and cost savings for the Federal Government and American taxpayer through innovative procurement tools and processes; premiere customer service and outreach; and advocation of competition and cooperation with industry.


    Major initiatives
    Major Initiatives right things.” - Peter Drucker

    • Supply Chain Risk Management

    • Strategic Sourcing

    • Information Flow


    Supply chain risk management
    Supply Chain Risk Management right things.” - Peter Drucker

    • Definitions are important

      • Counterfeit/tainting

      • Authorized reseller

      • Gray market

      • Risk management/levels of assurance

    • Standards and guidelines under development

      • Over 100 groups

      • Just released standard on Counterfeit / tainting: OTTP-S

        • Open Trusted Technology Provider Standard

        • Industry led with DoD and NASA SEWP participation

        • The Open Group Website

          https://www2.opengroup.org/ogsys/catalog/c139


    Scrm issues
    SCRM Issues right things.” - Peter Drucker

    • 100% Assurance impossible to achieve

    • Risk can be identified and assessed

      • There is a cost associated with lowering the risk

      • Acquirer needs to do a risk/benefit analysis

    • SEWP V will include risk based info – product provenance

      • Manufacturer

      • Authorized Reseller

      • Partnered with an authorized reseller/distributor

      • Known provenance /no official authorization

      • Unknown/unidentified origin/supply chain

    • SEWP V will also include other mitigating data


    How strategic sourcing can be a good fit for an agency s it solutions
    How Strategic Sourcing Can Be a Good Fit for an Agency’s IT Solutions

    • Discounted Price on Products and/or Services

      • Set target price for supplier to meet

      • Use total annual spend to strengthen price negotiation

    • Greater Predictability in Acquisition Timetable

    • Consistency of Ordering Process and Product Supply

    • Improved Budget Planning

    • Increased Likelihood of Achieving Strategic Goals

    • Increased Standardization of Commonly-Purchased IT Solutions (Reduction in Acquisition Disparity)


    Strategic sourcing omb goals
    Strategic Sourcing – OMB Goals IT Solutions

    • In 2012, as part of establishing crosscutting goals to improve management across the federal government, OMB called for agencies to strategically source at least two new products or services in both 2013 and 2014 that yield at least 10 percent savings.

    • In December 2012, OMB further directed certain agencies to reinforce senior leadership commitment by designating an official responsible for coordinating the agency’s strategic sourcing activities. In addition, OMB identified agencies that should take a leadership role on strategic sourcing.

    • Additionally, OMB directed these agencies to promote strategic sourcing practices inside their agencies by taking actions including collecting data on procurement spending.


    Strategic sourcing sewp
    Strategic Sourcing – SEWP IT Solutions

    • Member of OMB IT Strategic Sourcing group

      • Lead for laptop/desktop initiative

        • Work is progressing on common technical specifications and definitions

    • SEWP V will fully integrate locating, ordering, tracking and reporting of data related to strategic sourcing


    Information flow
    Information Flow IT Solutions

    • As a central Program for decentralized Government Acquisition, SEWP is an information channel between Industry and Government

    • SEWP V increases the information provided during RFQ

      • Contract Holder Information

        • Past performance concerns

        • Business size / designation / set-aside opportunities

        • Supply Chain information

      • Product Information

        • Government initiatives (e.g. Energy Star)

        • Agency specific approval (option to provide pre-approved product list)

        • Strategic sourcing options


    Item level tracking
    Item Level Tracking IT Solutions

    • Oversight Groups (Congress, OMB), CIOs, IT Managers want to understand, track and report on IT purchases

      • Government tracking reliant on multiple systems and data entry

      • Industry tracking is often commercial oriented; i.e. not detailed to Government level data

      • SEWP V – tracking will be handled by the Program Office

    • Data will be useful for:

      • Consolidating future buys

      • Determining organizational trends

      • Standardize requirements and purchases

      • Data Calls

      • Legal issues


    Other information channels
    Other Information Channels IT Solutions

    • Government Customers

      • What is available?

        • SEWP is a quote based contract – catalog dynamically built on customer requirements

        • SEWP V will have a product categorization structure and interactive website to provide a product lookup tool to feed RFQ process

    • Government Agencies

      • Ability to control / guide ordering process

        • Agency web page: List specific clauses and procedures

        • Agency Line Item Approval Flag


    4 ways industry is involved
    4 Ways Industry Is Involved IT Solutions

    Place Products/Services Under Existing Contracts

    Align with Existing Contract Holders

    Purchase from Existing Contracts

    Win a SEWP Prime Contract


    Place products under existing contracts

    IT SolutionsProvider” of IT Products / Solutions

    Work with one or more Prime Contract Holders to request product addition

    Business case is negotiated between Prime and provider

    A Prime Contract Holder must first request acceptance of provider

    Check is made by SEWP to ensure products in scope

    After a provider is accepted

    Any Prime may add products from the provider

    Products added through Technology Refreshment process

    Authorized reseller information may be provided by provider only

    This is the best and easiest way to be involved in SEWP

    Place Products Under Existing Contracts


    Align with existing contract holders
    Align with Existing Contract Holders IT Solutions

    Form a business realtionship to fill gaps; for example:

    Geographic Coverage

    Technological Expertise

    Agency specific expertise

    Sales force augmentation

    While an available path, the relationship is purely Business to Business

    SEWP Program Office interacts at the Contract Holder level

    Orders remain between Government agency and Contract Holder


    Purchase from existing contracts
    Purchase from Existing Contracts IT Solutions

    Authorized Support Service Contractors may Utilize SEWP Contracts as Part of Their Government Contract

    Authorization Letter from Support Service Contractor’s CO (Contracting Officer)

    Authorization required on an individual support service contract basis

    Appropriate FAR 51 requirements must be met

    List of Authorized Support Service Contractors available on SEWP website

    Over 100 companies with appropriate support service contracts have been authorized to use SEWP


    Win a sewp prime contract
    Win a SEWP Prime Contract IT Solutions

    SEWP IV Contracts will end in Oct 2014

    SEWP V RFP and Proposal period ended Dec. 2013

    Government is evaluating submitted proposals

    New Contract Awards Planned by Nov 2014

    All Official Information will be provided through FedBizOpps (www.fbo.gov) and the SEWP website (www.sewp.nasa.gov)

    Long, Costly Process

    Competitive Process

    Extensive Requirements

    Strong Competition

    No Guarantees (winners and losers)

    Next opportunity – 2024


    Questions
    Questions? IT Solutions