Agenda • How we got here • Changes impacting UNM • Pilot Participants • Certification Tab • Post Audit Process • UNMJobs Forums
Focus Group and Survey • Conducted a Focus Group • Sent out an Opinio Survey • Less manual input for Summary of Hire Memo • Checklists/help documents in UNMJobs – don’t want to go to another document • Need for real time information when actual work is performed
Changes Impacting UNM • Demand for Automation and Need for Data • Intensified use of technology that is ever changing • OFCCP requirements for compliance issues • IPRA
Pilot Participants • Academic Affairs • Office of Vice President for Research • College of Arts and Sciences • Administration • Finance • Human Resources • Health Sciences Center • Family and Community Medicine • Internal Medicine • Pediatrics
Certification Tab Department OriginatorResponsibilities
DA will use this box to document, if necessary, reasons for returning HP to originator
Post Audit- Pilot Group • Pilot will be implemented July – December 2011 • Conduct a post-audit on all hiring proposals for pilot group • Provide immediate feedback to pilot departments • Identify departments that are performing well • Identify departments that need additional support • Utilize results of pilot to: • Improve job aides, system, training materials, etc.
University Business Policies and Procedures Manual (UBPPM) #2000RESPONSIBILITY AND ACCOUNTABILITY FOR UNIVERSITY INFORMATION AND TRANSACTIONS Departmental Approvers • Approvers are individuals designated by deans, directors, or department heads to review and approve electronic transactions and/or forms before they are released for processing. Depending on the type of transaction and the level of risk, there may be more than one individual required to approve a transaction. However, the first-level approver is responsible for: • conformity with budget; • verifying the appropriateness of the transaction; and • compliance with University policies and procedures. • Subsequent approvers are primarily responsible for acceptance of the added risk associated with high dollar and/or risk transactions. Approvers will be accountable for fulfilling the above responsibilities, exercising good judgment, and upholding ethical standards.
Forums • May 17, 2011 10:30-11:30 Sub, Acoma A&B • May 19, 2011 1:30-2:30 BMSB 303 • June 14, 2011 10:30-11:30, Sub , Acoma A&B 2:00-3:00, BMSB 303