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West Virginia Achieves Professional Development Series. Volume IX. Monitoring Systems for Quality Curriculum and Instruction. West Virginia Department of Education Mission.

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west virginia achieves professional development series
West Virginia Achieves Professional Development Series

Volume IX

Monitoring Systems for Quality Curriculum and Instruction

west virginia department of education mission
West Virginia Department of Education Mission

The West Virginia Department of Education, in conjunction with the Regional Education Service Agencies and the Office of Performance Audits, will create systemic conditions, processes and structures within the West Virginia public school system that result in (1) all students achieving mastery and beyond and (2) closing the achievement gap among sub-groups of the student population.

robert hutchins the conflict in education in a democratic society
Robert HutchinsThe Conflict in Education in a Democratic Society

“Perhaps the greatest idea that America has given the world is education for all. The world is entitled to know whether this idea means that everybody can be educated or simply that everyone must go to school.”

what we know
What We Know…
  • An emerging body of research identifies characteristics of high performing school systems.
  • These school systems have made significant progress in bringing all students to mastery and in closing the achievement gap.
  • These systems share characteristics described in The West Virginia Framework for High Performing Schools.









Dedicated to “Learning for ALL…Whatever It Takes”

two major tasks
TWO Major Tasks…

1. Implement strategies to “catch up” students who are currently behind.

2.Build the systems that will prevent students from falling behind in the future.

curriculum pillar
Curriculum Pillar

“Development of a curriculum monitoring process such as ClassroomWalkthroughs to gather information for continuous improvement”

instruction pillar
Instruction Pillar

“Use of an instructional monitoring system such as walkthroughs that collects data for school and district improvement,teacher support, and school improvement.”

school effectiveness pillar
School Effectiveness Pillar

“…a consistent district-wide school improvement process that includes: a district monitoring system that requires continuous progress and accountability for results as outlined in the school and district plans.”

student parent support pillar
Student/Parent Support Pillar

“ A data-based system for monitoring student success and targeting interventions.”

essential question
Essential Question

How is “Monitoring” KEY to improving student learning for ALL and closing the achievement gap?


1. WHAT monitoring is and is not..

2. WHY monitoring is important…

3. HOW monitoring can realistically be implemented

research on high performing school systems
Research on High Performing School Systems
  • Schools CAN make a difference.
  • Teachers CAN make a difference.
  • High yield, research based instructional strategies and practices CAN make a difference.
p qt i isa professionalism quality training implementation improved student achievement
(P + QT + I (CPQ) + M = ISA)

Professionalism + Quality Training + ImplementationConsistently, Pervasively, and with Quality + Monitoring= Improved Student Achievement?


(P + QT + I = ISA)Professionalism + Quality Training + Implementation + Improved Student Achievement?
monitoring is the critical key
“Monitoring” is the critical KEY

to unlocking the door to increased student achievement!


“Just because a school has provided training in a new intervention does not mean that staff members are actually using it.In fact, it is not uncommon for an intervention to be considered ineffective when, in fact, the intervention was only partially implemented.”-Robert Marzano

how can we
  • KNOW that effective instruction is taking place?
  • KNOW what is going well, what is not going well, and what is needed to improve?
  • ASSURE that these high yield strategies and practices are being implemented?

? ? ? ? ?

the answer is

a process that gathers information, analyzes the information, provides feedback to the teacher(s), and results in a plan of action for continuous improvement…



1. In groups of 3 – 4, determine:

*The similarities of the members of your group

*The differences of the members of your group

2.Each group be prepared to share.

monitoring vs evaluation

Read the selected excerpts on monitoring and, in your groups, list the ways monitoring is:

1. SIMILAR to evaluation, and

2. DIFFERENT from evaluation

similarities of monitoring and evaluation
Similarities of Monitoring and Evaluation
  • Provide formative and on-going assessment
  • Gather data to see what is and isn’t working
  • Encourage reflection on data
  • Measure progress
  • Support and assistance
  • Use a criteria
  • Focus on improvement
  • Encourage self-assessment
  • Emphasize results
  • Give feedback
  • Involve some type of observation
  • Promote action
  • Have a goal to improve student achievement
  • Results in school improvement
differences between evaluation and monitoring
DIFFERENCES Between Evaluation and Monitoring


People Practices

Formal Informal

Longer time Shorter time

Internal External/Internal


a simple definition of monitoring is

the gathering of data to see what is working, what isn’t, and what is needed to improve.


Individually create a metaphor (simile) that completes this sentence:

“Monitoring is like ______because ________.”

why do we monitor
WHY do we monitor?

“When we do the best that we can, we never know what miracle is wrought in our life, or in the life of another.”

-Helen Keller

what gets measured gets done
“What gets measured gets done.”
  • Schools are no exception.
  • Exemplary practices that must “get done” must be monitored and measured.
  • All high performing school systems have a systemic process for monitoring the implementation of practices–

Consistently – Pervasively - Quality

  • Leads to unity of purpose
  • Everyone is working to find solutions
  • The focus is on “quality” rather than “just doing it”
  • Continuous improvement for teachers as well as studentsis the expectation

Finding effective ways to gather data on how well implementation of a particular initiative is taking place in a school will make the difference between:

being adequateorexemplary…

being mediocre orexcellent!

Now that we know
  • WHAT monitoring is and is not…
  • WHY monitoring is important to

student achievement….

The next question is:

HOWdo we begin the monitoring process?

monitoring for success 10 step systemic process
Monitoring for Success10 Step Systemic Process
  • Clarify purpose and identify roles/responsibilities
  • Select a focus
  • Identify acceptable evidence of success
  • Determine process for gathering data
  • Identify instruments for data gathering and recording
  • Train monitors
  • Prepare staff
  • Conduct the monitoring
  • Analyze data and share results
  • Determine plan of action
classroom walkthroughs
Data in a Day

Learning Walks

Instructional Walks

5 x 5’s

Walk Abouts

Management by Walking Around

Classroom Walkthroughs
  • Read your assigned article.
  • In table groups, share key ideas from the articles.
  • New “insights” about monitoring will be shared through a “Fold Over Letter”
common elements
Common Elements
  • Short period of time (5-15 minutes)
  • Internal and/or external teams
  • Communication with staff
  • Acceptable evidence
  • Focused observations
  • Data gathering and recording
  • Debriefing/feedback
  • Action plan
  • Schoolwide picture through many small snapshots

“Michael Fullen states that the success of implementation is highly dependent on the establishment of effective ways of getting information on how well or poorly change is going in the school or classroom.”Mike Schmoker, Results: the Key to Continuous School Improvement

data gathering tools
Data Gathering Tools
  • Checklists
  • Rubrics
  • Look Fors and Ask Fors
  • Student Interviews (Ask about EQ)
  • Anecdotal Notes
  • Self Assessment Rubrics
  • Palm Pilots
  • In groups, walk around the room and write all possible responses to the questions posted on flip charts.
  • What is monitoring?
  • Why is monitoring important?
  • What are the benefits of the Classroom Walkthrough?
  • What key idea will you remember?
essential question40
Essential Question

At each table, reach consensus on one sentence that answers the Essential Question:

“How is monitoring KEY to improving student learning for ALL and closing the achievement gap?”

Be prepared to share with the whole group.


“To accomplish great things, we must not only act, but also dream; not only plan, but also believe!”


“The greater danger for most of us is not that our aim is too high and we miss it,

but that it is too low and we reach it.”