USAC/SLD Web Site Tour November 22,2011. Web Site Tour. Navigation on the site Instructions Forms Reference Area Tools Data Retrieval Tool. http://www.universalservice.org/sl. Menu Here. Breaking News Here.
Breaking News Here
Click on Overview of Process and you get a step by step guide to filing for e-rate discounts!
Click on Outreach and Training to see copies of prior trainings, to find out how to schedule a HATS visit and to see a collection of the Schools and Libraries Weekly News Briefs.
Click on Schools and Libraries News Briefs to see articles by topic or to look at weekly news briefs. To subscribe to get the news briefs delivered directly to your e-mail box click the subscribe link above.
News Briefs are filed two ways. This is the “By Topic” sort. If you are interested in a specific topic – you just scroll down to that topic and select the latest publication date.
Sorting by date gives you the option of just reading the latest publications. They are published weekly, usually on Friday.
This is the page you go to in order to file your forms on-line. At this date, only forms 470, 471, 486 and 472 are available on-line.
After you have selected Search Posted, you see this screen. Select the correct funding year (and fiscal year) for your search then click on next.
Select which application you would like to review. Reviewing applications this way will confirm the certification date of your forms and provide you with the date that you can sign a contract (28th day from posting of 470).
This is the date you posted the form 470.
This is your 470 form number.
You can see the status of your application here.
You can see if your PIN number or signature was recorded if a certification date is entered here.
This is the FIRST DATE you can sign a contract.
In this area, click the radio button by current if your application has been approved, if funding has not yet been committed you will have to select original.
Then click display.
This area shows you application number, status if filed within the open window, when RAL was sent and date the form was certified.
Click on Display Entire Application to see the application in its entirety.
Select the funding year in question.
Then click on search.
You then see this page with your form number and status. Below you will find the definition of each status.
To track existing BEAR forms click here.
Enter the SPIN number and a district assigned form number.
You need to do ONE BEAR form per service provider, but if you have multiple FRNs for one provider, you only need to complete one BEAR form!
Form 471 # can be found on your FCDL. To make it a 10 digit number start the number with four zeros.
Gross eligible services go in this cell. Be sure to take out items ineligible items and personal phone calls from cell phone bills.
FRN can be found on your FCDL. To make it a 10 digit number start the number with three zeros.
For reoccurring services enter the first date of the term you are billing for in column 12, for internal connections, enter delivery date in #13.
This cell contains your gross eligible services times your discount percent OR your funding commitment. WHICHEVER IS SMALLER.
Add contact information in this area.
Add account numbers or other information that would identify YOUR bills to YOUR service provider – then click on certify and submit.
Click on Track Form
Add your query information here
Then click on search
Your search results show up here – Click on invoice ID to get a summary.
Top half of page includes SLD assigned Invoice ID, date created and date last updated.
Shows service provider’s certification date here.
If the e-certification process does not work, you can click on the printable page here and a form will be printed that you can then fax to your service provider for signatures.
You can submit a question about any subject by clicking on the Submit a Question link.
Latest news gives you the full article from the notices posted to the right.
A generic calendar with deadlines can be found under the Calendar and Reminders link.
Download forms and instructions from this link.
Click on letter of alphabet to search by topic starting with that letter or scroll down for printout of topics.
This link includes commitments searches, data retrieval tools, deadline calculation tools, posted form searches, SPIN number searches, BEN searches, eligible services database, etc.
Use this tool to find a service provider’s SPIN number, to get their e-rate contact phone number, to see if they are an eligible telecomm provider and if they have filed their annual SPAC form.
Type information in name or SPIN field then click on next.
If they are an eligible telecommunications provider they will have a Y in this column.
SPIN # and Service Provider Name
Their E-Rate Contact Person
Their E-Rate Contact Person’s phone #
If they have filed the required Annual Service Provider SPAC form, the year will be found here.
Click on links for instructions for changes and corrections.
Do NOT do business with anyone you find on this list!!
To look at funding commitments click on this link.
Then click on Advanced Search.
If you are interested in a specific funding wave, enter it here. Example of funding wave 1, enter 001. If you enter nothing, you will get all funding waves for the year.
Then click on the create detailed report box and click on the search bar.
This is what you get. You can click on the wave links to the left or select the Export to Excel option below.
Click on Open to see and use immediately, OR save it to review at a later date.
Wave # it was Funded In
Funding Request #
Category of Funding
Click on Search Tools Link.
Then Click on Data Retrieval Tool AGAIN!
If you click on Select Standard Report you get only FRN, BEN #, Form 471 #, SPIN #, service start date, amount requested, amount funded and amount paid out. Works great when you know Applicant BEN # and SPIN #.
If you click on Select Data Points you can get more information, like names, full addresses, statuses, etc.
For today, let’s gather the following data…. FRN #, Form 471#, Applicant Name, Service Provider Name, 486 Service Start Date, Amount Committed and Total Amount Disbursed.
Then click on Build Data File bar.
Click on Download Data File.
In column F, if there is a dollar amount this FRN has had a funding commitment decision. If the cell is blank, commitment has not been determined yet.What you see…..
This means that a form 486 has been completed and a service start date has been registered.
In column G, if there is a dollar amount, a BEAR form or SPI has been processed and money has been paid out on that FRN. If there is nothing in the cell, payment has not been processed. (If zero BEAR or SPI may have been rejected.)
Fiscal Year 2011
Drum Roll Please ………..