Project Management - Objectives • Explain how project management is related to proposal writing and strategic planning • Define project success from an organizational perspective • Identify and describe the five stages of the project life cycle • Describe and apply scheduling techniques • Analyze stakeholder influence and importance • Describe key project management skills • Apply precedence diagramming techniques to determine a project’s critical path
Project Management - Objectives • Prepare a project charter and work breakdown structure to define project scope • Explain project constraints and apply trade-off analysis • Use risk management tools to help manage project risk • Select and manage a project team • Recognize common project management problems and discuss solutions • Identify resources which can assist with project planning and management
Introduction to Project Management • What is a project? • Why is project management important? • What do all projects have in common?
Project Constraints Understanding the linkages between cost, time, quality, and scope. Dealing with contractual and resource limitations, and utilizing trade-off analysis Cost Quality Time
In addition to general management skills, there are nine areas which project managers and project teams should posses Project Management Skills
Project Management Skills • Project Scope Management • Project Time Management • Project Cost Management
Project Management Skills • Project Quality Management • Project Human Resource Management • Project Communication Management
Project Management Skills • Project Risk Management • Project Procurement Management • Project Integration Management
Introduction to the five stages of the project life cycle I. Deciding to Undertake the Project II. Planning the Project III. Executing the Project IV. Controlling the Project V. Closing the Project
Planning – Project Stakeholders Identification, building commitment, and balancing influence with importance
Planning – Team Development Typical team members include: • Staff Members • Board Members • Consultants with specialized expertise • Contractors • Customers • Government Officials • Special Interest Groups Use Team Skills Matrix to create a balanced, effective team
Planning – Project Charter A Project Charter identifies and helps define a project. Includes: • What the outcome of the project is expected to be • Why the project was undertaken • It may or may not name the project manager. • Project strategy (who will be involved / consulted)
Planning – Project Scope Project Scope is all work required to complete the project and only that work. Should contain: • The justification for the project (Why) • The expected project product / outcome (What) • Project deliverables (the major pieces of the product) • Project objectives (quantifiable criteria which must be satisfied for the project to be a success.
Planning – Project Scope (WBS) • Developing a work breakdown structure is a process of deconstructing major project deliverables into smaller, easier to manage components. • Components which have been defined/ broken down as far as needed are called Work Packages. Simple Example: 1. Making Tea 1.1 Boil Kettle 1.1.1 Put water in kettle 1.1.2 Plug in kettle 1.2 Put tea bag in cup 1.3 Pour boiling water into cup
Planning – Project Schedule Useful tools for scheduling: • Critical Path Analysis' (CPA)—Based on WBS • Gantt Chart
Planning – Financial and Risk Management Financial Management: • Resource Planning • Cost Estimating Risk Management: • Identify internal and external risks • Contingency planning
Executing Once planning is complete, consider factors in implementing the project: • Delegation: Who will do what? • Motivation • Communications
Controlling • Measuring Performance • Cost Control • Schedule Control • Quality Control • Change Control
What Defines Project Success & Failure Project management is successful when the project objectives have been achieved.
Common Problems and Solutions Activity Break large group into small groups. Brainstorm some common project management problems and potential solutions
Available Resources Tools for Project Management • Gantt Charts • Responsibility Assignment Matrix • Project Team Skills Matrix • Project Charter • Risk Planning Tools • Etc.
Conclusion and Evaluation • Review objectives • Review any additional expectations • Review Parking Lot • Point out Certificates of Participation • Complete evaluation • Thank you! Community Capacity Building Program www.intrd.gov.nl.ca/intrd/regionaldev/capacitybuilding.html