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SUBMISSION GUIDELINES. for Arizona’s Alternate Assessments 2004 - 2005. DORs’ Responsibilities. District of residence (DOR) submits alternate assessment data for students tuitioned out to other service providers: Private day schools Accommodation schools Other public schools

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SUBMISSION GUIDELINES


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submission guidelines

SUBMISSION GUIDELINES

for

Arizona’s

Alternate Assessments

2004 - 2005

dors responsibilities
DORs’ Responsibilities
  • District of residence (DOR) submits alternate assessment data for students tuitioned out to other service providers:
    • Private day schools
    • Accommodation schools
    • Other public schools
    • Private residential facilities
other service providers responsibilities
Other Service Providers’ Responsibilities

Level I

  • Submit completed forms 1, 2, and 4 to the district of residence
    • No later than January 31
  • Submit completed forms 5 A-D to the district of residence
    • By March 4

Level II

  • Submit completed forms 1 and 2 to the district of residence
    • No later than January 31
  • Submit completed forms 3 A-D to the district of residence
    • By March 4
dors responsibilities1
DORs’ Responsibilities

Level I & II

  • Special education administrators and/or designee(s)
    • Begin entering data into web-based alternate assessment application upon receipt of Level I and/or Level II forms
    • From January 5, 2005 through April 30, 2005
two exceptions
Type 03 elementary district

Without a feeder union high school district

Is the DOR for their high school students

Other

A unified school district without a high school

Is the DOR for their high school students

Two Exceptions
responsibilities of these two exceptions
Responsibilities of These Two Exceptions

Level I

  • The LEA serving the high school student on behalf of the DOR must submit completed Forms 1, 2, 4, and 5 A - D to the DOR
  • DOR must submit data through web-based alternate assessment application
    • Must choose “other” when selecting school

Level II

  • The LEA serving the high school student on behalf of the DOR must submit completed Forms 1, 2, and 3 A - D to the DOR
  • DOR must submit data through web-based alternate assessment application
    • Must choose “other” when selecting school
data entry
Data Entry
  • To add a student, enter SAIS number, DOB, and gender
  • Verify student name as displayed
    • If not correct student, click “NO” button
    • Ascertain correct SAIS number for student you want to add
data entry error messages
Data Entry Error Messages
  • Student doesn’t exist
    • Verify student’s SAIS number, DOB, and gender with the special education administrator
      • If error was due to data entry into the alternate assessment application, then correct error.
      • If SAIS system error, then special education administrator should contact SAIS administrator immediately.
data entry error messages1
Data Entry Error Messages
  • District of residence does not match
    • Verify accuracy of SAIS number for that student
    • If typo, enter corrected SAIS number
    • If SAIS number was correct, contact PEA administrator immediately
error messages follow up by administrators
Error Messages Follow-Up by Administrators
  • District of residence does not match
    • If student is new to the PEA, then
      • Verify with previous PEA that student has been officially withdrawn. If student not withdrawn, then request it be done immediately.
      • If student was officially withdrawn from previous PEA, then contact Regional Training Center.
data entry error messages2
Data Entry Error Messages
  • On Student Page where demographic information is entered
    • Error messages will be generated if any required fields are left blank.
    • Required fields must be filled in before test data can be entered.