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Group Volume Buying

Group Volume Buying. Multi-year | Multi-event. Why consider group volume buying agreements?. To select the options most important to your organization from a menu of rich financial propositions To have one point of contact: Hilton Global Sales To save time To build strong partnerships

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Group Volume Buying

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  1. Group Volume Buying Multi-year | Multi-event

  2. Why consider group volume buying agreements? • To select the options most important to your organization from a menu of rich financial propositions • To have one point of contact: Hilton Global Sales • To save time • To build strong partnerships • To reduce attrition through HHonors attendee loyalty • To help secure preferred dates and locations by booking further out

  3. Multi-event program: At least 5 events booked in one transaction that will operate in a 12-month window from time of sourcing at the same or different participating properties Each event must have at least 50 guestrooms on peak night and generate a total of at least 200 room nights Multi-year program: The same event booked in one transaction at least 2 times in a participating hotel for different years Each event must have at least 250 guestrooms on peak night and generate a total of at least 500 room nights Cannot include “blatant” citywide events (e.g., Consumer Electronics) “Multi” definitions

  4. With each multi-event or multi-year deal you receive: • Complimentary G.R.I.P., RAPID! and POG proprietary housing tools • Your master account within 5 business days of event completion • Your post event report (“PER”) within 14 days of event completion • Hotel On Site Training (“HOST”) for your event planning team, to be held at one of the properties confirmed in the agreement

  5. For each multi-year deal you also receive: • Attendance by your Hilton Global Sales director at the hotel pre-convention meeting • Assignment of the Director of Event Services or a senior level manager to manage your event • Attendance by your assigned event services professional at your meeting the year before it occurs at his property (upon request) • Assignment of the Director of Catering or a senior level manager to handle your F&B events (upon request)

  6. The more you book, the more you save … j MULTI-YEARS Book 2 Years Book 3 Years Book 4 Years Book 5 Years Box 1 Select 2 Select 2 Select 2 Select 2 Box 2 Select 1 Select 2 Select 2 Select 2 Box 3 - Select 1 Select 2 Select 2 Box 4 - - Select 1 Select 2 Note: Like items in different boxes cannot be combined. For example, no combining the 2% master account rebate in Box 1 with the 3% master account rebate in Box 2 for a total master account rebate of 5%.

  7. The more you book, the more you save … j MULTI-EVENTS Book 5-10 Events Book 11-20 Events Book 21-30 Events Book 31+ Events Box 1 Select 2 Select 2 Select 2 Select 2 Box 2 Select 1 Select 2 Select 2 Select 2 Box 3 - Select 1 Select 2 Select 2 Box 4 - - Select 1 Select 2 Note: Like items in different boxes cannot be combined. For example, no combining the 250,000 HHonors points in Box 1 with the 500,000 HHonors points in Box 2 for a total of 750,000 HHonors points.

  8. BOX 1 1 per 45 comp room ratio 25% allowable attrition 10% off PSAV charges Comp staff meals; 1% of revenue rooms 2% rebate on master account 250,000 HHonors hotel points BOX 2 1 per 40 comp room ratio 30% allowable attrition 15% off PSAV charges Complimentary welcome/check-in hospitality on major arrival day 10% off Cvent event registration solution 10% off Leverage Software attendee interaction solution 3% rebate on master account 500,000 HHonors hotel points BOX 3 Complimentary planning trip for 2 organization decision makers, including airfare and hotel accommodations 20% off PSAV charges Comp HSIA in guest rooms 15% off Cvent event registration solution 15% off Leverage Software attendee interaction solution 4% rebate on master account 750,000 HHonors hotel points BOX 4 Comp HSIA in general session 40% allowable attrition 25% off Cvent event registration solution 25% off Leverage Software attendee interaction solution 5% rebate on master account 1,000,000 HHonors hotel points

  9. Clarifying Terms • “Complimentary Staff Meals” can be taken in event offices, hotel restaurants or room service, or deducted from guarantees provided. • Example: 500 revenue-producing room nights allow up to 5 comp staff meals per event day (500 x 1% =5). • All partial numbers will be rounded to the next highest whole number. • Example: 430 revenue producing room nights also allow up to 5 comp staff meals per day.

  10. Clarifying Terms • “Welcome Hospitality” includes hotel choice of non-alcoholic beverages and two food items available at the hotel registration area. • “Allowable Attrition” cannot be taken in case of event cancellation. • “Discounts on Cvent and Leverage Software Solutions” require the meeting organization to sign a volume contract with these companies to engage their services. Discounts will be taken from the agreed-upon contract price and will be taken directly off the bill issued by these companies. • “Earned HHonors Points” from this program will be awarded via a one-time lump sum at the time of contract signing.

  11. Group Volume Buying Multi-year | Multi-event

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