Welcome to the TYSA Spring 2010 Coaches’ Manual

1. Welcome to the TYSA Spring 2010 Coaches’ Manual Version – February, 3 2010

2. Contents TYSA Board and Administration The Affinity Software and You Paperwork and Reporting Discipline, Protests & Grievances Player Cards & Passes Referees

3. By the end of this manual:- You will have knowledge of who is in TYSA and how to contact them You will have some insight into the software being used in TYSA and what you might expect to see or be able to do with it You will know who to first contact in the event that you encounter any problem You will know what forms are expected of you and how to handle them – online and via surface mail You will understand what is expected of you, and the principles of how D&P is applied and why You will know what identification is required for players and team officials

4. 2010 TYSA Board & Administration President Hal Hutton president@timberlinesoccer.com Executive VPDavid Ortmannexecutivevp@timberlinesoccer.com Treasurer Brad Martin treasurer@timberlinesoccer.com VP Scheduling position vacant vpscheduling@timberlinesoccer.com VP Referees Rick Friedman referees@timberlinesoccer.com VP Coaches Keith Wall coaches@timberlinesoccer.com VP At LargeMark BroughtonVpatlarge@timberlinesoccer.com TYSA Administration (web: www.timberlinesoccer.com) Administrator Terri Cahilladministrator@timberlinesoccer.com Core Hours T-F 11:30-3:00 832-717-7277 voicemail Scheduler Brian Branch scheduler@timberlinesoccer.com Game Reports – Please mail to: TYSA Attn:  TYSA Scorekeeper, P. O. Box 130873, The Woodlands, TX 77393-0873

5. Contents TYSA Board and Administration The Software and what you see Paperwork and Reporting Discipline, Protests & Grievances Player Cards & Passes Referees

6. PUBLIC DOMAIN http://www.timberlinesoccer.com

7. PUBLIC DOMAIN http://www.timberlinesoccer.com TYSA – Spring 2009 Season

8. Affinity Video

9. Reschedules • Coaches must review their complete schedule and notify the scheduler of any conflicts or schedule problems within 2 weeks of the date the initial schedules are published • After that time there will be NO reschedules

10. Index TYSA Board and Administration The Software and what you see Paperwork and Reporting Discipline, Protests & Grievances Player Cards & Passes Referees

11. As a coach you will need:- Your STYSA Affinity Logon ID with password If you do not have one please contact your Club Administrator E.g. John E. Smith might be jesmith • Affinity and You

12. Affinity and Your Team

13. Instructions on how to print • You must also have Popup Blockers turned off in order to proceed with printing (Pressing Cntrl and button together will bypass security software) • Click on Print Roster Button. [This should open the roster in the Crystal reports screen] • NOTE – In the Crystal Report window there are icons that allow you to perform • the following functions. By hovering over the icon the system will inform you • what function it performs • a. Export to a different file format - • b. Print to your printer • c. Group Hide Tree (rosters are always aligned to the right, to move to flush left, you will need to close the tree using this icon • Once you have opened the roster, click on the print icon to print your roster • Another window will open select all and click the Print button • If your internet browser has placed a security bar in your Window you will need to repeat the last 2 steps at which time you will be prompted to open or save to save the roster • TIP: (If you choose to save we recommend saving to your desktop) • Click on "Open" which opens the roster in Adobe Reader • Click on the Printer Icon located in the Window tool bar - and then select OK

14. If you have problems with this using this software: Contact your Club Admin Include your Team details and a contact number where you may be reached. Explain your problem including any error messages and what occurred. If your Club cannot resolve your problem they will escalate it - TYSA, STYSA, Affinity. Your Club will keep everyone aware until your problem is resolved. Others may also be experiencing the same problem. • Software Problems

15. 2009 SPRING SEASON TYSA Spring 09 TYSA – Spring 2009 Season <YOUR TEAM NAME> Affinity and Your Schedule

16. Affinity and Your Schedule To print game card / report click Print Roster button. This button will appear on the Wednesday prior to the Saturday game.

17. The ‘Game Card’ or ‘Game Report’ TYSA – Spring 2009 Season Coaches and team managers can also record Red Cards, Yellow Cards, and which players scored the goals

18. Who does what? Before the game starts: Both teams will supply the official game report card to the referee before the game begins.

19. The ‘Game Card’ or ‘Game Report’ Coaches and team managers can also record Red Cards, Yellow Cards, and which players scored the goals

20. Who does what? • After the game: • Check the final score and verify any discipline or cards. • Both coaches need to sign both game cards • The referee needs to sign both game cards • The Officials also need to print their names. REFEREE EVALUATIONS - GO TO http://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm

21. Rule 11.2.1.6 Each coach shall certify the game results upon conclusion of the match by signing the Official Game Report. Discrepancies on the game sheet must be brought to the Referee’s attention prior to leaving the field. Appeals action may be taken against a coach who refuses to sign a complete and accurate Official Game Report.

22. Affinity and Your Scores

23. Game Score Reporting - onlinec • To input a score click on the score box area.

24. Don’t forget to save! This is the score card that will pop up for the Coach to input the scores.

25. The WINNING team coach will have primary responsibility for mailing the Official Game Report to the TYSA Scorekeeper. BOTH teams in the case of a tie.ALWAYS keep a copy before mailing the original (mail does get lost). Who does what?

26. What is required on an Official Game report before it can be mailed in? • Game Number (identifies the game played) • Location of the Field (Dyess, Meyer Park, etc) • Field Number • Division (i.e. U13D3B, U11D2G etc) • Final Score of the Game • Home Team Coach’s signature • Visiting Team Coach’s signature • Referees’ Signatures and any penalties noted

27. BOTH team coaches shall have the responsibility for entering the results from the Official Game Report on the TYSA website. This includes the Home and Visitor scores, and all disciplinary action (cards). Results shall be entered NO LATER than 6pm on the Monday following the date each game was played

28. Disciplinary Action (cards) • Most common errors and conflicts occur here • Make sure to record any cards for BOTH teams before leaving the field • Include the reason stated for the card • This information must be entered by both coaches and must match

29. This is the form that you must take to the next game and have both the referee and the other manager sign. You must then send in the form along with your GAME SHEET (for the game where the player is suspended) to the TYSA scorekeeper. http://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc

30. Rule 11.2.1.4 After submitting the results online, the WINNING team coach, or in the event of a tie game, BOTH Coaches shall have 48 hours to mail to the address listed on the TYSA website, the Official Game Report to the TYSA Scorekeeper. The official Game Report is required to be in the TYSA Scorekeepers possession no later than Friday of the following week of the played game or that game will be declared a forfeit. Rule 11.2.1.5 Failure to deliver the Official Game Report as required shall subject the WINNING team coach (or in the event of a TIE game BOTH coaches) to D&P action. Each coach can see if the Scorekeeper has received the game report and the game is certified via the coaches page on the website. The website will show “certify” or “certified” on the line of the games submitted.

31. Before the game – print out the game card At the game – give your game card to the referee Red Cards – get any suspension form from last game signed by the referee that the player is not playing After the game – check & sign both copies of game card – Document the score and all cards issued for your use. At home – submit the final score on the website; enter the referee evaluation (http://timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm) Mail your copy of the game card to the Scorekeeper within time limit KEEP a copy of the game report in case it is lost and for your records Red Cards – mail in any signed suspension form (keep a copy) with your game card Print out the next game card Reschedules ideally we require ~14 days notice and rules allow one reschedule per season per team (icon disappears 10 days before game time) REPORTING SUMMARY

32. Contents TYSA Board and Administration The Software and You Paperwork and Reporting Discipline, Protest, and Grievance Player Cards & Passes Referees

33. Provide a fair and equitable play group for all participants Read, understand and apply the rules of the league Know and obey the laws of the game Laws and rules are different Develop each player to their fullest potential As adults, we serve as role models The model they follow is the one they see when we think they are not looking! Our Expectations of You

34. We hear about an issue/incident that day or the next at the latest and we look at game reports for compliance We always consult with the referee(s). We always consult with the club President/D&P Committee member for your club. You are the representative of your club at the game site. Your actions reflect on your club, your team and most importantly your family. We will watch your team play. You are the last person we speak with when an issue arises. We will follow rules (TYSA Red Book) to reach a decision How things work in D&P

35. We don’t want to D&P a player, a coach or a team The D&P committee is composed of at least one member from each club We don’t make emotional decisions nor do we carry vendettas We just apply the rules If you understand the rules and follow them, you will not hit the radar screen Keep Your Perspective -you are a Role Model

36. Contents TYSA Board and Administration The Software and You Paperwork and Reporting Discipline, Protest, and Grievance Player Cards & Passes Referees

37. Rule 6.2 – Presentation of Passes Player passes are to be checked for all D2 & D3 games All games will be played regardless of passes Referee’s will note missing passes on the game report The team has until the end of the game to produce any missing passes all players must stay on the field & in uniform Games played with missing player passes will be declared forfeit by the offending team D&P Process will be the only avenue for appeal Recent photo please!

38. KidSafe Passes You must have a KidSafe pass prior to the season starting. If you have not registered for your KidSafe pass, you need to do so immediately through your Club. The new process for KidSafe is to register through the Affinity software. You will receive a blue pass. This pass needs to have your picture attached, be signed, and laminated.

39. Coaching Licenses Only Registered Coaches may participate in STYSA sanctioned events STYSA 3.1.16 Defines a Registered Coach as a coach who’s background check was not rejected and who has completed an age appropriate coaching license within 1 year of appointment as a coach TYSA Rule 3.1.3.3 requires a coach to be licensed

40. Insurance Claims Insurance claim forms can be found on the TYSA website under forms. Insurance forms are to be filed thru your Home Association Administrator. Complete pages 2 and 3 of the form (page 1 to be completed by Administrator). TYSA coaches will mail their completed forms to the TYSA Administrator (mailing address on the TYSA website) and unaffiliated teams will file their claims thru their Home Association. Note: Claims for Super II, Div II, Div III and Div IV are filed thru your Home Association. Div I claims are filed through EDDOA (U11-12 EDDOA play group teams file through TYSA).

41. Contents TYSA Board and Administration The Software and You Paperwork and Reporting Discipline, Protest & Grievance Player Cards & Passes Referees

42. Rick Friedman TYSA VP Referees Version – 05 February 2009 MB

43. At the end of this meeting:- You have knowledge of who is in TYSA and how to contact them You have some insight into the software being used in TYSA and what you might expect to see or be able to do with it. You know who to first contact in the event that you encounter any problem. You know what forms are expected of you and how to handle them – online and via surface mail. You understand what is expected of you, and the principles of how D&P is applied and why You know what identifications are required for players and team officials

44. Administrator/Scorekeeper Terri Cahill - administrator@timberlinesoccer.com Schedule, Coaches page, Roster, http://www.stx-tysaspring10.sportsaffinity.com Timberline Website http://www.timberlinesoccer.com Timberline Referee Evaluation Form http://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm Player Suspension Formhttp://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc References

45. Thank you for your time ENJOY THE SOCCER! Remember – we are all volunteers and you are the Role Model

46. Appendix Additional Software Information

47. Within the schedule the parent can click on the field to get directions and rainout numbers Results can be viewed Standings viewed Rain outs will be posted PUBLIC DOMAIN TYSA – Spring 2009 Season

48. Affinity and You http://stx-kac.affinitysoccer.com

49. http://stx-<your club_ID>affinitysoccer.com

50. Affinity and Your Team http://stx-kac.affinitysoccer.com