Introduction to YJB Toolkits

1. Introduction to YJB Toolkits

2. What is a YJB toolkit? • YJB toolkits draw together resources & materials to enable Youth Justice Partnerships (YJPs) to identify & address areas of under-achievement, risk or change. • They are designed to help YJPs: • arrive at a clear understanding of causes & contributory factors • choose from a range of potential solutions which can be tailored to local circumstances, • learn from the best practice available.

3. Benefits • Drawing together learning and experience – thetoolkits are based upon promising practice, established research findings and feedback from YJPs and other key stakeholders. • Saving time – the toolkits draw together the most useful learning from YJPs, to avoid services having to ‘re-invent the wheel.’ Some stages of the toolkit may take longer than others • Identifying root causes – the toolkits adopt a ‘diagnostic’ and sequential approach to help YJPs move beyond ‘presenting issues’ to focus on underpinning issues and causes. • Finding potential solutions – the toolkits offer a range of potential solutions and options to address specific issues • Driving change and influencing key stakeholders - the toolkits will enable YJPs to a) generate evidence and b) develop credible and measure approaches with which to engage key stakeholders. • Delivering outcomes – the above approach increases the likelihood that efforts will deliver lasting results.

4. How do I use the toolkits? • The toolkits can be used in full or ‘dipped in to’: • Full application: • The model is based on the assumption that investing a small amount of time identifying root causes will reap benefits in relation to efficient use of resources and achieving outcomes. Full application involves working through the steps on slide 6.Each toolkit includes an introductory slide pack which provides a ‘walk-through’ of how to use it. This includes: • Guidance on collation and analysis of data using the interactive Data Tool. This tool generates ‘at-a-glance’ charts illustrating performance trends (see slide 8 for details on how to access these on YJMIS), • How to use this analysis to select the relevant areas in the ‘Assessment and Improvement document’ (AID). This helps the user to take further steps to clarify issues and identify potential solutions. • How to access solutions via a link to a range of supporting materials

5. How do I use the toolkits? • Dipping in: • There are 2 ways to 'dip in':  • Run a search in the ‘Materials Library' (see drop down box on the left); This draws together the various policy, guidance and information documents from each toolkit and provides an alphabetical search function, • Go straight to the 'Assess and Improve Document (AID) for the relevant toolkits. You can either: • skim read this to identify your main areas of challenge in this particular area (see contents page, which is bookmarked to each relevant section) and review the suggested solutions or, • review all the suggested solutions to see if any would be useful.

6. The model – identifying and addressing root causes

7. What’s in the different folders? • All the toolkits have been produced using the same approach. Each one includes 3 folders: • an introductory slide pack which leads YJPs through each stage of the package • a tools folder which comprises mainly analytical tools. This includes an ‘Assess and Improve Document’ (the ‘AID’) which enables YJPs to select from a range of options that may be relevant to their local circumstances. • a materials folder including promising practice, examples, links and other relevant information • All of the tools and materials can used individually or as part of this overall approach.

8. How do I access the Interactive Data Tools on YJMIS • If you are not already a MIS account holder you can open an account by registering as a New User at the following website: https://www.yjmis.info/Default.aspx • Alternatively, your Information Officer will have a YJMIS account and should be able to download the tools for you. If you have any difficulties, please contact the YJMIS helpdesk on  0843 208 8004 (choose option 3) • The screen shot on the next slide shows how to locate the Data Tools once you access YJMIS

9. 1. On the YJMIS front sheet click ‘Reporting’ and log in your details. This takes you to the Report Home screen in the screen shor 2. Click on Reports Tab 3. Click on plus sign for ‘YOT Data Summary and Toolkit Data Tools’ to reveal three sub-folders 4. The last folder ‘YJB Toolkits Data Tools’ contains copies of the data tools 5. Click on plus sign to access the list of ‘Toolkit Data Tools’.

10. Top Tips: Getting the most from your toolkit All the toolkits have been developed with YJPs. We found that the following factors contributed to achieving successful outcomes: • Clear leadership from both YJP management boards and YJP management teams, • Getting feedback and support from external partners e.g. Peers, • A willingness to review and re-allocate resources on the basis of new evidence, • Proactively identifying and addressing risks and benefits, • Following a staged approach, • Using a wide range of reference materials, • Building-in monitoring and evaluation from the start.

11. Queries • If you have queries about the toolkits please contact your regional team: • Contact details can be found at: • http://www.justice.gov.uk/global/contacts/yjb/index.htm

12. Glossary of terms • Analysis: steps taken to identify the reasoning behind performance trends • Assessment: the systematic collection , review , and use of information to elevate an issue • Benefit: an identified outcome that has a positive effect upon delivery/performance • Cause: the reason(s) that can be attributed to performance outcomes • Improve: increase/change for the better, the quality of performance outcomes • Introductory slide pack: power point presentation ‘walking’ the user through the context to and application of the toolkit • Objective: the aim or goal for undertaking performance improvement/change • Supporting materials: existing/developed information and products that provide links to the toolkit by assisting the user in achieving improvement outcomes • Tools: materials directly linked to achieving the analysis, assessment and improvement steps described within the overarching toolkit.