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The cost of digitisation and preservation: The LIFE Project. Richard Davies LIFE 2 Project Manager, The British Library. LIBER Digitisation Conference, Copenhagen. 24-26 October 2007. Overview. What is the LIFE Project? LIFE 1 and LIFE 2 LIFE Models Burney Case Study Benefits

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slide1

The cost of digitisation and preservation: The LIFE Project

Richard DaviesLIFE2 Project Manager,The British Library

LIBER Digitisation Conference, Copenhagen

24-26 October 2007

overview
Overview
  • What is the LIFE Project?
  • LIFE1 and LIFE2
  • LIFE Models
  • Burney Case Study
  • Benefits
  • Further Information
lifecycle information for e literature
Lifecycle Information for E-literature

Project phases:

  • LIFE1 (12 months)
  • LIFE2 (18 months)
life starts to answer the question
LIFE starts to answer the question:
  • £
  • What is the long term costof preserving digital material?
why use lifecycle costing
Why use lifecycle costing?
  • Enables evaluation of all the financial commitments for an item in a collection
  • Important for digital collections, where many costs are largely unknown
slide6
Aims
  • Better understanding of the digital lifecycle
  • Plan and prepare for digital preservation activities
  • Evaluate and improve efforts
  • Compare analogue and digital
life 1 project
LIFE1 project
  • Literature Review
  • Economic Lifecycle Model
  • Generic Preservation Model
  • Case Studies
  • International Conference
life 1 case studies
LIFE1 Case Studies

e-Journals

Web Archiving

Voluntary Deposit

slide9
LIFE1
  • LIFE2
aim of life 2
Aim of LIFE2

To evaluate, refine and

further develop the techniques

developed in phase one of LIFE

life 2 deliverables
LIFE2 deliverables
  • Economic Evaluation of LIFE1
  • Revision of the LIFE Model
        • Version 1.1 (October 2007)
        • Version 2 (Summer 2008)
  • Updated Preservation Model (Summer 2008)
  • Final report
  • End of project conference
the life model v1 1

Creation or Purchase

Acquisition

....

Selection

....

Submission Agreement

Creation or Purchase

Acquisition

Ingest

Metadata

Creation

Bit-stream Preservation

Content Preservation

Access

....

IPR & Licensing

....

Ordering & Invoicing

Obtaining

  • Check-in
The LIFE Model v1.1

Lifecycle Stage

Ingest

Metadata

Creation

Bit-stream Preservation

Content Preservation

Access

Lifecycle Elements

Quality Assurance

Re-use Existing Metadata

Repository Admin

Preservation Watch

Access Provision

Deposit

Metadata Creation

Storage Provision

Preservation Planning

Access Control

Holdings Update

Metadata Extraction

Refreshment

Preservation Action

User Support

Reference Linking

Backup

Re-ingest

Inspection

generic life preservation model

Preservation Actions:

  • Preservation Tool Cost
  • Preservation Metadata
  • Performing preservation action
  • Quality Assurance
Generic LIFE Preservation Model
  • The GPM predicted large cost and much activity - the challenge is reducing both.
generic life preservation model1
Generic LIFE Preservation Model

Preservation cost of n objects of a particular format for the period 0 to t.

e.g. 200000 objects of the GIF format for a period of 10 years.

Tech

Watch

Frequency

of action

Preservation action

Preservation = + *

  • Monitoring formats and software for obsolescence
  • Preservation planning
  • Updating metadata

Update

object and

event

metadata

Cost of

Preservation

tool

Perform

preservation

action

Q/A

  • The number of preservation actions within the time period calculated
complexity of file formats
Complexity of file formats

Tech

Watch

Frequency

of action

Preservation action

Preservation = + *

  • Size
  • Complexity
  • Proprietary
  • Open
  • Standardised

Update

metadata

Cost of

Preservation

tool

Perform

preservation

action

Q/A

Format

Complexity

=

life 2 case studies
LIFE2 Case Studies

01101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111010110

Institutional Repositories

Primary Data

Digitised Newspapers

the burney collection
The Burney Collection
  • Purchased by the British Library in 1818 for £13,500
  • 1,100 volumes of the earliest known newspapers
  • 1,000,000 pages from 17th, 18th and 19th Centuries.
  • Re-scanning or re-microfilming is not possible.
  • Microfilmed in the 1970s
  • Digitisation started in 1995-96 and ran until 2004.
questions that arise from burney
Questions that arise from Burney
  • Comparing digital and analogue lifecycles
  • What is the lifecycle cost to an institution of producing digitised surrogates?
  • What are the key preservation issues common across digitisation projects of differing scales?
benefits of life
Benefits of LIFE
  • Assess the financial commitment for acquiring or creating new digital materials
  • More effective planning for preservation activities
  • Comparison of digital lifecycles across collections
  • Evaluation and optimisation of existing digital lifecycles
  • Predictive future cost of digital preservation
life website blog
LIFE Website & Blog

Websitewww.life.ac.uk

LIFE Blogwww.life.ac.uk/blog

thank you
Thank you.

01101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111010110

x

  • e richard.davies@bl.uk
  • t +44 (0) 20 7412 7182
  • w www.life.ac.uk
acknowledgements
Acknowledgements:
  • LIFE Team(Paul Ayris, Rory McLeod, Helen Shenton & Paul Wheatley)
  • Special thanks to Ulla Bøgvad Kejser

Comments & questions…

life@bl.uk

www.life.ac.uk