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Project Briefing

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Project Briefing

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  1. Project Briefing

  2. Agenda Managing Risks Controlling Changes Ensuring Quality Executive Summary Questions • Business Case • Stakeholder Engagement • Scope • Schedule • Status

  3. 1. Business Case • A New System for GAZCar Conversions • Fully Specified in 15 Weeks • The Cost of Inaction is much higher than action. • Existing system is unreliable. Data collection is very bad. Lost Customers. Confusion over which Upgrade is Best. Potentially violating warranty regulations. • Customers will be more confident in conversion choices. Contact with existing customers will be easier.

  4. 2. Stakeholder Engagement • Stakeholders identified via GAZCars Industry Briefing Paper and liaising with client representatives • Online forums • Stakeholders documented in Project Management Plan • Stakeholder engagement outlined in Communications Plan

  5. 3a. Scope IN SCOPE • Database design • Decision support system OUT OF SCOPE • Online booking system

  6. 3b. Scope (deliverables) IN SCOPE • Complete project document suite • Project planning documentation • Requirements analysis documentation • Design documentation OUT OF SCOPE • Working prototype

  7. 4a. Schedule • Four phases • Project Planning • Requirements Analysis • Design • Project Closure

  8. 4b. Schedule(link)

  9. Complete In Progress 5. Status Overdue

  10. 6a. Managing Risks

  11. 6b. Key Project Risks • Team members with limited time and availability • Loss of team members • Unclear requirements • Uncertainty over responsibilities

  12. 6c. Risk Register

  13. 7. Controlling changes

  14. 7. Controlling changes Complete Promised Deliverables On-Time Risk Mitigation Measure Possible Project Failure Reduction in Project Scope Adapt to Lost Team Member

  15. 8. Ensuring Quality

  16. 9. Executive Summary Problems: • Existing database is a mess • GAZCars Business is Expanding • Need increased functionality • Customer Conversion Decision Support • Online Booking System SOLUTION : PG Project Maniacs GAZCars EMS 2.0 17

  17. Citations: Stumpf, R and Teague, L 2005, Object-Oriented Systems Analysis and Design with UML, Pearson, New Jersey 18

  18. 10. Questions...