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NASA IT Governance Overview

NASA IT Governance Overview. Gary Cox August 18, 2010. Purpose. Brief aspects of the NASA IT Governance structure Provide a summary of the March 2010 IT Governance survey results and action plan. IT Governance.

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NASA IT Governance Overview

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  1. NASA IT Governance Overview Gary Cox August 18, 2010

  2. Purpose • Brief aspects of the NASA IT Governance structure • Provide a summary of the March 2010 IT Governance survey results and action plan Presentation Title —2— August 18, 2010

  3. IT Governance • “Specifying the decision rights and accountability framework to encourage desirable behavior in the use of IT” (Weill & Ross – IT Governance, HBS Press, 2004) • Types of decisions • IT Principles • IT Architecture • IT Infrastructure Strategies • Business Applications Needs • IT Investments Presentation Title —2— August 18, 2010

  4. NASA IT Governance Structure IT Program Management Board (PMB): Decisions regarding application and infrastructure projects to ensure that investments approved by the IT Strategy and Investment Board stay on track during development and implementation. Meets monthly. IT Management Board (ITMB): Decisions regarding management of the IT operational environment to implement IT strategy, policy, and investment initiatives, including configuration management, integration, and performance of IT systems. Meets weekly via teleconference, quarterly via face to face. Agency Governance NASA Governance NPD 1000.0 Business App Needs IT Governance NPR 2800 M/B SIG Principles, major investment selection IT Investment Control Sub Board Sub Board Sub Board Sub Board IT Strategy & Investment Board IT Management Board IT Program Management Board Infrastructure Strategies and investment recommendations Presentation Title —2— August 18, 2010 Technical Architecture

  5. IT Strategy and Investment Board (SIB) NASA CIO (Chair) Senior-level stakeholders from the Mission Directorates Mission Support Offices (Procurement, Human Capital, etc) Associate Center Directors IT Program Management Board (PMB) Deputy CIO or Designee (Chair) IT Management Board (ITMB) Representative Office of the Chief Engineer Representative Representatives from Mission Directorates (2) Representatives from Centers (2) Division Chief, OCIO Policy and Investment Division (ex officio) IT Governance Board Membership • IT Management Board (ITMB) • Associate CIO for Architecture and Infrastructure (Chair) • Center CIOs • Deputy CIO for IT Security • Enterprise Architecture Lead • Mission Directorates may provide a representative at their discretion. • Management/Business Systems Integration Group (M/B SIG) • Associate CIO for Enterprise Portfolio Management • Mission Support Representatives • Center Representatives • Mission Directorate Representatives Presentation Title —2— August 18, 2010

  6. NASA IT Policy Tree – Part 1NASA IT Policy Tree – Part 1icy Tree – Part 1 Presentation Title —2— August 18, 2010

  7. NASA IT Policy Tree – Part 2 Presentation Title —2— August 18, 2010

  8. IT Project Management Lifecycle (NPR 7120.7) Presentation Title —2— August 18, 2010

  9. Federal IT Dashboard – Part 1 Presentation Title —2— August 18, 2010

  10. Federal IT Dashboard – Part 2 Presentation Title —2— August 18, 2010

  11. OCIO Projects Dashboard – Part 1 Presentation Title —2— August 18, 2010

  12. OCIO Projects Dashboard – Part 2 Presentation Title —2— August 18, 2010

  13. IT Governance Improvement • April 2010 NASA IRM Strategic Plan • Goal 1: Strengthen Management and Delivery of IT • Objective 1.1: Strengthen organizational alignment and governance for providing IT services • Initiative 1.1.1: Assess and Improve IT Governance • Approach • Survey members of IT governance boards by Q3, FY10 • Analyze survey results for core issues • Identify root causes for core issues • Develop plan of action and milestones by Q3, FY10 • Execute improvement plan • Readminister the IT Governance Survey by Q3, FY11 Presentation Title —2— August 18, 2010

  14. IT Governance Survey – March 2010 • Objective: Baseline effectiveness of NASA IT governance structure, to include board activities, policy, and strategy. • Survey solicited input from governance board membership (37 responses). • Core issues: • NASA’s IT governance is not effective for mission IT. • Decisions are made outside of IT governance. • Intended benefits of IT investments are not tracked or realized. • There is insufficient visibility into IT spending in order to inform decision making. Presentation Title —2— August 18, 2010 Note: Some Participants belong to more than one governance board.

  15. IT Governance Improvement Actions (Near Term) • Begin reporting at least annually to IT SIB and MSC on realization of benefits and success criteria for IT investments based on a common business case template • Validate EA project and service reviews are being conducted, per NPR 2830.1, NASA EA Procedural Requirements • Ensure sunsetting of legacy applications as part of NPR 7120.7 project requirements • Define Mission Directorate CIO roles and responsibilities with regard to IT governance, as well as NASA CIO role in Mission Directorate planning and investment selection • Incorporate accountability for investment results in CIO performance plans • Reassess membership of Boards to ensure appropriate stakeholder representation • Establish rules of order for Boards and ensure rigor in application Presentation Title —2— August 18, 2010

  16. Questions? Presentation Title —2— August 18, 2010

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