Friday 26 August 2011 10:00am

1. BSF 32nd Steering Committee Meeting Friday 26 August 2011 10:00am

2. AGENDA • Opening (10H00) • Approval of draft Minutes from 31st Steering Committee meeting • Approval draft agenda • Update financial aspects (disbursement  and forecasts) • Budget reallocations update • Primary Education update • Primary Health update • Watsan update • RRA Cumulative targets & Achievements • BSF Cumulative targets & Achievements • Coordination meetings • Security issues and implementation • AOB • Provisional Planning for upcoming SC meetings (Oct, Nov) • Closure (12H30)

3. 4.1 Financial Update BSF total budget

4. 4.1 Financial Update Cumulative invoice on forecast ratio update for Q2 2011

5. 4.2 Financial Update Cumulative invoice: on average burn rate Q11-02

6. 4.3 Financial Update Cumulative invoice: under average burning rate

7. 5.1 Budget Reallocations WASH

8. 5.2 Budget Reallocations Health

9. 5.3 Budget Reallocations Summary

10. 6.1 Update Primary Education: Schools construction

11. 6.2 Update Primary Education: Beneficiaries

12. 6.3 Update Primary Education: Long term training

13. 6.4 Update Primary Education: Short term training

14. 7.1 Update Primary Health: Construction

15. 7.2 Update Primary Health: Services

16. 7.3 Update Primary Health: Training health workers

17. 7.4 Update Primary Health: Community trainings

18. 8.1 Update WASH Water points cumulative achievements

19. 8.2 Update WASH Sanitation cumulative achievements

20. 8.3 Update WASH Short term training cumulative achievements 1

21. 8.4 Update WASH Short term training cumulative achievements 2

22. 9. RRA update on targets (1) Based on 21+31+30 school with 8 classrooms and 50 pupils per classroom (3) Based on 500 users per borehole (4) Based on 5 Persons per stance for household latrine and 50 per institutional latrines (5) Consultations are calculated on the achieved in BSF1 and 2 and The target for BSF-IA because in the 1st two phases this target was not measured.

23. 10. BSF Cumulative achievements

24. 11.1 Coordination Meetings State and County Level

25. 11.2 Coordination Meetings State and County Level

26. Renk supply route via Kosti sporadic due to Northern border closure NBeG supply route via Babanusa cut due to Northern border closure Abyei supply route via Kadugli cut off by violence and a blown bridge Returnees & IDPs Fuel shortage BSF activities WASH Health Education

27. 12.2 Security issues and implementation Upper Nile: armed clashes neat Kaka on 19th August. Closure of main health facility (Medair).

28. 12.3 Security issues and implementation • Unity State: • security situation in Mayom County ‘normalizing’ after Gatdet surrender; Mankien PHCC needs to be rehabilited afte destruction in April 2011. . • recent landmine incidents restrict the outreach by health NGOs (Care, Marie Stopes) out of Bentiu / Rubkona to health facilities. • Influx of over 4000 refugees from Southern Kordofan to Pariang County in recent weeks; CARE implements emergency clinics.

29. 12.4 Security issues and implementation Warrap State: inter-clan fighting between Luac and Akok clans; affecting several Payams. (over 32 dead). Ananatak PHCU looted and several other health facilities in Tonj East/ North County are challenged. CCM’s support team is temporarily withdrawn from Kacuat to Tonj.

30. 12.5 Security issues and implementation Jonglei State: Large scale ethnic clashes (Lou Nuer / Murle) and cattle raiding in Uror County (with over 600 casualties) on 18th August. Tearfundwatsan programme in Motot closed; staff relocated from Motot to Waat on 17th Aug.

31. 12.6 Security issues and implementation Eastern Equatoria State: Eastern Equatoria; A heightened state of insecurity and roads closed, after the recent killing of Boya paramount chief near Camp 15. ADRA health support team in Chukudum is temporarily not moving out of Chukudum due to insecurity.

32. 13. AOB Proposed dates of next Steering Committee meetings: 33rd SC: Wednesday 26 October, 2011 (quarter 3) 34th SC: Wednesday 14 December, 2011 (quarter 4)

33. thank you

34. Government of Southern Sudan and DFID General Conditions Article 7 - Ownership/use of results and equipment 7.1 Ownership of, title, intellectual and industrial property rights to the Project's results, reports and other documents relating to it shall be vested in the Grant recipient. 7.2 Notwithstanding the provisions of Article 7.1 and subject to Article 5, the Grant recipient grants the Contracting Authority (and DFID) the right to use freely and as it sees fit, all documents deriving from the Project, whatever their form, provided it does not thereby breach existing industrial and intellectual property rights.

35. Government of South Sudan and DFID General Conditions 7.3 All assets paid for by the Budget for the Project with initial purchase value of more than £1,000 per item and a useful life of more than one year will remain the property of DFID. Ownership of these assets must not be transferred except as the Contracting Authority, in consultation with DFID, directs. The ultimate objective is to use these assets for the continuation of project investments. The Grant recipient maintains an asset inventory in the format prescribed by the Contracting Authority and provides regular updates to the Contracting Authority

36. Government of South Sudan and DFID General Conditions • Entries of the inventory must include the following: • Description (including make and model) • specific identification (e.g. serial number) • place and date of purchase • original value (including VAT if paid) • location and/or user • person responsible for it.

37. Government of Southern Sudan and DFID General Conditions 7.4 Transfer of ownership of those items on the inventory at the end of the grant must be arranged in consultation with the Contracting Authority, and shall be based upon the ultimate criterion of sustainable continuation of project investments.

38. BSF Glossary Direct cost: A direct cost is a cost that can be easily and conveniently traced to the particular output (also known as result or deliverable). For example if a grant is for school construction then all materials, supervision staff, logistics, would be a direct cost for those schools.

39. BSF Glossary Indirect cost: An indirect cost is a cost that cannot be easily and conveniently traced to the particular output. For example a particular grant might include several outputs in repair and rehabilitation of boreholes and training and hygiene campaigns. A grantee manager manager's salary would be indirect costs of a particular output. The reason is that the manager's salary is not caused by any particular output. This salary of the manager is called a common cost of producing the various outputs. A common cost is a cost that is incurred to support a number of outputs but cannot be traced to any output in particular. A common cost is a particular type of indirect cost.

40. BSF Glossary Overhead: Overhead expenses; ongoing administrative expenses of an intervention which cannot be attributed to any specific activity, but are still necessary for the business to function. Examples include organisations'out-of-country headquarter rent, utilities like water and electricity, and insurance.

41. BSF Glossary Example: A particular cost may be direct or indirect, depending on the output. While, in the above example, manager's salary is an indirect cost of the grant intervention, it is a direct cost of the organization as a whole.

42. Price of commodities 1

43. Price of commodities 2

44. Financial Update Disbursement and Forecast WASH sector

45. Grant split in reallocations • Security issues – impact on service delivery • Geographical issues – lack of accessibility in wet season, since now up to end of BSF-IA • NGOs in NBeG, Warrap, Unity, Upper Nile and Jonglei states affected – limited absorption capacity • The grant split will therefore vary from the present split in further reallocations to the end of BSF-IA • By necessity funds will mostly be reallocated in the Equatorias, Lakes and WBeG states