What is table? • A table is an arrangement of data (words and numbers) in rows and columns. • Tables range in complexity from those with only two columns and a title to those with several columns and special formatting features. • Tables are used to organize and present information in a concise, logical way to make it easy for the reader to understand and analyze information.
Table Formatting Features • The following features can be used to make your tables more attractive. • Vertical placement: • Center tables vertically. The top and bottom margins will be equal. • Horizontal placement: • Center tables horizontally. The left and margins will be equal. • Column width and Row width: • Adjust column width and row height to put more white space around data in the rows and columns. Additional white space makes data easier to read.
More Table Formatting Features • Vertical alignment: • Data may be aligned top, center, and bottom. • Title rows are often center aligned. • Data rows are usually center or bottom aligned. • Horizontal alignment: • Words may be left aligned or centered . • Whole numbers are right aligned. • Decimal numbers are decimal aligned. • Figures may be centered.
Delete/Insert Rows and Columns • Delete empty rows and columns in a table. • Insert rows as needed above or below an existing row. • Insert a column to the left or right of an existing column as needed.
Join/Split Cells • To make a table attractive and easy to ready, join two or more cells into one cell for the main title, source notes, and other data, as needed. • Any existing cell can be split (divided) into two or more smaller cells if necessary.
Shading and Borders • Shading: Use shading to enhance table appearance and to highlight selected columns, rows, or individual cells. • Borders: Borders may be applied around an entire table or around cells, rows, or columns within a table. Borders improve appearance as well as highlight the data within the borders.
Sorting Data • Text can be sorted alphabetically in ascending order (A to Z) or descending order (Z to A). • Numbers and dates can be sorted numerically in either ascending (1 to 10) or descending (10 to 1) order.