Creative Ways to Host Safe Outdoor Events

1. Creative Ways to Host Safe Outdoor Events https://www.thepromoapp.com/

2. There is never a bad time to host an outdoor event, but summer really is the best time to get people together under the sun. In light of the pandemic, and people still being wary of getting sick, in-person events can be tougher to arrange. This doesn’t mean that you shouldn’t plan something altogether.  You can still be a great event host without having to compromise on social distancing. From using an effective online event platform, to physical signs at your event, read on for some creative ways to host safe outdoor events. 

3. Plan Your Safe Outdoor Event Efficiently

4. If you want to host a safe outdoor event, you will need to plan thoroughly. Regardless of the size of your event, you may want to use an online event platform like The Promo App.  It will help keep much of your planning in one place, as well as allow you to stay in touch with attendees, manage guest numbers, and advertise your event.  While planning a safe outdoor event, you will have much more admin than usual. So, becoming an online event creator will save you heaps of time. Enlist the help of adigital event platform to manage the small details you may not have energy or time for.  Your attendees will be able to confirm their attendance through the platform, and receive relevant updates on your event. 

5. Additionally, there are many factors you should consider when planning a socially distanced event. Some things you should consider include the following: • The time of the event – you’ll want guests to have a great, safe time. But you also need to make sure they have enough time to enjoy the event. Consider hosting your outdoor event earlier in the day, to give attendees more time to take in all elements of the event.  • Screening at the entrance – be sure to take every attendee’s temperature as they arrive. Also, take down contact details should you need to notify them about potential contact with someone who tests positive for COVID-19 after the event.  • Choose the right venue – you need to ensure that the space you use for your event lines up with your social distancing guidelines. The venue you hire should have enough space for all attendees, while remaining socially distanced. 

6. Inform Attendees of the Social Distancing Guidelines Beforehand for a Safe Outdoor Event

7. This might be the most important step. All guests need to be informed of all the social distancing rules and guidelines before they arrive. Whatever steps you choose to include, make it clear to attendees via your online event platform. Whether it be vaccination, masks or face shields – informing people ahead of time gives them the chance to prepare. It will also give them time to ask you as the online event creator any questions they have about the guidelines. Some may request for stricter measures, which you could implement if you wish to.  You also make it easier for you or event coordinators on the day to manage attendees’ expectations. When people do not stick to the guidelines, you can inform them that they did receive prior notification. 

8. Make Your Safety Guidelines Clear at All Times This tip will save you a lot of headaches during the event. Besides informing guests about social distancing protocol beforehand via your online event platform, you need to reiterate it on the day. As people socialize, they may become more relaxed, and forget the rules.  To make the outdoor event safe for everyone, consider adding the following to your venue: • Printed posters scattered throughout the venue reminding people to stay 6ft apart • Hand sanitizing stations throughout the venue (entrance, exit, bathrooms, eating area, etc.) • Keep a box of disposable surgical masks at the entrance. Some people will forget to bring their masks  • At least one person working the floor at all times making sure protocol is being followed 

9. You can of course add more on to this list, depending on the size of your outdoor event. You will likely not need hand sanitizing stations at a backyard barbecue, or posters. What you should also do, is add these steps to your event on the online event platform you use. This way, attendees can check ahead of time which measurements will be in place. 

10. Serving Food? Forget the Buffet

11. What would a safe outdoor event be without some good food? Although, we are now somewhat forced to do things differently. While we do want everyone to have a great time and enjoy their meals, safety measurements need to be in place. This means, sadly, that buffets are out the door. To have many people hovering over large dishes of food is too much of a health risk.  Instead, you could arrange for pre-plated lunches. You could easily arrange this with the online event platform you’re using to plan. Ask attendees which meal option they would like, the same way you ask beforehand about dietary requirements. Not only will this be a safer option, it makes it easier for your caterer. Food will be planned ahead of time, so guests get their food sooner, and as the online event creator, you have less admin.  The same can be done for desserts. Although it may not be necessary for guests to select their desserts beforehand. What you can do is ask your caterer to box them up before serving. This will give guests peace of mind when choosing a dessert. 

12. The above are just a few ways you can make your outdoor event safe this season. These will all differ depending on the type of event you are hosting, and the size of it, as well as the protocols for your particular region. What will remain helpful however, is the use of an online event platform like The Promo App. It not only makes things infinitely easier for you as the online event creator, but for the attendees too. It’s one app where they can find all the information they need about the event without the hassle of back and forth emailing.  Try these tips and enjoy your successful, safe outdoor event.

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