2013-2014 . New Business Office Procedures August 21, 2013 Karen Johnson and Kim Spencer. Travel Card. Purpose – To establish a more efficient, cost-effective method of disbursing travel funds to employees
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New Business Office Procedures
August 21, 2013
Karen Johnson and Kim Spencer
Once she assigns a travel card to travel authorization form, she will get the number to the traveler so hotel reservations can be made.
If registration fees are due, please give Mrs. Johnson a copy with the TA form so she can issue a check to the vendor.
Traveler will need to fill out a transportation request form.
Get travel card, school vehicle keys, tax exemption form/hotel occupancy form from Mrs. Johnson – The last working day prior to you leaving
Make sure you get receipt for the hotel and parking – Look at your receipt – The district will not pay state taxes on lodging – it is up to the traveler to make sure we are not charged.
Drop keys in drop box at administration office if after hours as soon as you return the school vehicle.
Return credit card, receipts, and travel settlement card within 5 days of returning
From the Travel Settlement Form – Karen knows that I charged $1025 on the card and she owes me $10.00
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