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Effective Team Meetings: Preparation and Agenda

Learn how to prepare for team meetings, create agendas, and keep minutes. Understand why teams are essential for success.

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Effective Team Meetings: Preparation and Agenda

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  1. CSC 492 Senior Design Projects Fall 2016 Class 2 Notes Teaming, Requirements, Meetings CSC Senior Design Center Ms. Margaret Heil, Director Dr. Lina Battestilli, Dr. Sarah Heckman, & Dr. David Sturgill, Technical Advisors Nick Freeman, Christa Cody, Stefan O’Neil, TAs

  2. Mr. Ken Tate, ePartners Teaming Exercise Preparation: First Sponsor Meeting System Requirements – Dr. Heckman Meetings: Agendas & Minutes Time with Advisors Class 2 Topics & Activities

  3. Mr. Ken Tate Director of Engagement & External Relations

  4. Team Exercise Why Teams, Anyway??!!

  5. Team “A Team is a small number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable.” From The Wisdom of Teams, Creating the High-Performance Organization - Katzenbach & Smith, 1993

  6. Sponsor Meeting Prep

  7. Sponsor Meeting Preparation System Requirements Dr. Sarah Heckman

  8. Guided By An Agenda • Purposeful • Recorded Using Minutes Team Meetings

  9. Sample on Course Website Best When Distributed Prior to Meeting Helps Team Members Prepare Control Maintain Focus Agenda

  10. When • Where • Begin & End Time • Purpose & Topics • Who Will Talk About What • Time Allotted For Each Topic • Extra Materials Agenda Continued Contains Info About Meeting

  11. Meeting Details • Provide Agenda Before Meeting • Know & State Purpose of Meeting • Determine & State Desired Outcome of Meeting • Define Time Limits • Plan on Time for Consensus Building • Assign Recorder Who Will Write & Distribute Minutes

  12. Assign Tasks • Leave Time to Evaluate Meeting • Plan Agenda for Next Meeting Meeting Details Continued

  13. Meeting Minutes • Sample on Course Website • Record of Team Discussions & Decisions • Record of Task Assignments & Assignees • Used as a Communication Tool

  14. Research Sponsor & Problem Formulate Questions Prepare Agenda – Send Rough Draft to MRH Don’t forget introductions! Clarify resources needed Ask the questions! Appoint recorder Sponsor Meeting Action Items

  15. Sponsor Meeting Preparation Cont. Time With Advisors

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