USC Financial and Business Services

1. USC Financial and Business Services FBS New Hire Resource Guide On-line Version at: http://fbs.usc.edu/depts/fbs/object.aspx?object_id=1935 (Best viewed on a computer with a browser and Adobe Acrobat so you can click on the links to other useful websites)

2. 2 Welcome to the Trojan Family and FBS Team! The purpose of this resource guide is to provide you with a quick overview of USC and FBS to assist with some of the common questions you will have for the first few days of work at USC. We have also included resources for obtaining things such as your email, voicemail, and parking permits. This guide supplements the USC Orientation Guide and Session with FBS specific topics and with some additional USC background information. If you are viewing this presentation on-line and you are connected to the Internet, you can right click on any of the hyperlinks and select “open hyperlink” to view the webpage. Or you can copy and paste the URL into a web browser.

3. 3 Contents

4. USC Background Information

5. 5 USC Mission Statement USC Mission Statement http://www.usc.edu/about/factbook/strategic_priorities/ Code of Ethics http://www.usc.edu/about/factbook/strategic_priorities/usc_code_of_ethics.html Strategic Plan 2004 http://www.usc.edu/about/factbook/strategic_priorities/2004_strategic_plan.html

6. 6 USC Facts (2005-2006 academic year) Students Rounded to the nearest 500Undergraduates: 17,000 Graduate and professional: 16,000 Total: 33,000 Faculty Rounded to the nearest 100Full-time: 3,100 Staff Rounded to the nearest 100Employees: 7,900 (50% time or more) Student Workers: 6,400 (does not include teaching, research assistants)Total: 14,300

7. 7 USC Facts Alumni There are more than 180,000 living alumni in the Trojan Family. While nearly three-quarters of them live in California, USC alumni can be found in positions of leadership all over the world. Academic Units USC College of Letters, Arts and SciencesGraduate School17 Professional Schools Endowment (as of June 30, 2005) $2.7 billion University Budget (2005-2006 fiscal year) $1.7 billion Sponsored Research $430 million per year

8. 8 USC Motto and University Alma Mater Motto Palmam qui meruit ferat. (Let whoever earns the palm bear it.) University Alma Mater "All Hail" was written by Al Wessen for the finale of a student show, "Campus Frolics of 1923." "All Hail to Alma Mater To thy glory we sing; All Hail to Southern California Loud let thy praises ring;Where Western sky meets Western sea Our college stands in majesty; Sing our love to Alma Mater, Hail, all hail to thee!"

9. 9 University Seal The university's seal displays three torches, representing the arts, the sciences, and philosophy. In heraldic language, the torch is a symbol of learning. In the background is the setting sun, representing the West and (in heraldic symbolism) power and life. Embracing the torches and sun is a California poppy, the USC flower and heraldic symbol of growth. Completing the seal is the school motto.

10. 10 Trojan Statue Now a campus landmark fondly nicknamed "Tommy Trojan," this life-size bronze statue of a Trojan warrior was unveiled on June 6, 1930, as part of USC's 50th birthday celebration. Sculpted by Roger Noble Burnham, Tommy Trojan was modeled after different USC football players. On the bronze statue's granite pedestal are inscribed the qualities of the ideal Trojan: "faithful, scholarly, skillful, courageous, and ambitious."

11. 11 USC Functional Overview

12. Financial and Business Services Background Information

13. 13 Financial and Business Services Departments Student Financial Services Space Management FBS Budget and Finance Administration Administrative Information Systems Bank Reconciliation Disbursement Control Purchasing Services Supplier Diversity Program Travel Management and Corporate Card Services Organization Improvement Services Sponsored Projects Accounting Equipment Management Ticket Office Mailing Services USCard Financial Analysis

14. 14 Financial and Business ServicesDepartment Overview

15. 15 FBS Values Exceptional Service Organizational Efficiency Information Technology – Driven Solutions Employee Development Fiscal Responsibility

16. 16 FBS Mission Our mission is to serve as an administrative foundation that is responsive to the financial and business needs of the university. We provide quality services to students, parents, faculty, staff and partner organizations in support of USC’s mission and in compliance with university and governmental regulations

17. 17 FBS Vision Financial and Business Services will be viewed by our customers as an efficient, service-oriented and accessible organization. Our hallmarks will be knowledgeable and responsive customer service, ethical financial stewardship, a collaborative work environment, and effective use of evolving technology.

18. 18 FBS Hallmarks Responsive Customer Service Ethical Financial Stewardship Collaborative Work Environment Effective Use of Evolving Technology

19. Quick Start Guide

20. 20 Campus Maps Health Sciences Campus http://www.usc.edu/private/about/visit_usc/hsc_map_index.gif University Park Campus http://www.usc.edu/private/about/visit_usc/upc_map_index.gif Other USC Schools, Departments and Centers are also located in: Alhambra Marina Del Rey Catalina Downtown Los Angeles Orange County

21. 21 Obtaining Access to a Computer at Work Consult your hiring manager Depending upon the nature of your work, you will either have access to a shared PC or be assigned your own PC

22. 22 Accessing Your USC Email Obtain login and password www.usc.edu/isd/firstlogin Enter your first name, last name, DOB Once you obtain your login and password, then open a browser again Type in email.usc.edu Enter your login Enter your password

23. 23 Free Calendar Software Microsoft Outlook Calendar Corporate Time Calendar (downloadable software provided via ISD website) http://www.usc.edu/isd/doc/calendar/

24. 24 Computer Virus Prevention and Software Install anti-virus software http://www.usc.edu/isd/doc/security/virus Keep virus definitions up to date Do not open emails or their attachments from an unknown sender Do not download software from untrusted websites ISD FAQs about viruses http://www.usc.edu/isd/doc/security/virus/navce76/virusfaq.html

25. 25 Access to Financial Systems If your job requires you to have access to Web-BA, Payroll, or other financial system, please consult your supervisor and then the SBO to obtain the signatures and permission on the appropriate form (see link) http://www.usc.edu/dept/finserv/finsys/#Forms For access to training on the financial systems http://www.usc.edu/dept/finserv/dirtrng/trainingSchedule.html For access to SIS www.usc.edu/isd/sis Click on requesting access Call X05337 – User Coordination if you need further assistance

26. 26 Professional Development Want to know what a P-Card is? Need to learn how to use Microsoft Access? Want to improve your business writing skills? You can enroll for USC Professional Development courses at: http://capsnet.usc.edu/ProfessionalDevelopment/

27. 27 Voicemail Dial x05600 on campus phone Hit ## Dial your password From off campus dial 213-740-5600 Hit # Enter your 5 digit extension Enter your password See documentation at the end of this presentation for more details

28. 28 USC On-line Employee Directory www.usc.edu/directories Search for employees, departments, or students Type in exact spelling of first or last name or both of individual you are looking for; or Type in partial information like their last name and the building they work in (i.e. ADM for Bovard or UGB for University Gardens Building)

29. 29 USC Extensions You can dial other campus phones from your campus phone using a 5 digit extension. For example, if the phone number is: 213-821-xxxx, then dial 1xxxx 213-740-xxxx, then dial 0xxxx 323-442-xxxx, then dial 2xxxx 213-437-xxxx, then dial 7xxxx 626-457-xxxx, then dial 7xxxx 213-743-xxxx, then dial 3xxxx If dialing ICT or ISI in the 310 area code…dial the entire 9+1+10 digit number. There is no internal extension for them.

30. 30 Parking Permits You can purchase the permits on-line at https://www.thepermitstore.com/SecurePermitstore/apply_login_usc.php or on campus in CWO – 1st Floor Transportation Services x03575

31. 31 2005-2006 Parking Permit Rates

32. 32 USC Football and Basketball Tickets You can purchase USC football, basketball, cultural and family event tickets at the USC ticket office in STU 100 Or you can purchase them on-line at http://www.usc.edu/bus-affairs/ticketoffice/sales/index.html 2006 season football tickets are $235 per staff person

33. 33 Work Attire Check with your hiring manager or direct supervisor to find out what the attire expectations are Attire will generally fall within the following categories Uniform Business Attire Business Casual Attire Examples are on the following pages

34. 34 Examples of Formal Business Attire

35. 35

36. 36 Home Department Coordinators Home Department Coordinators are FBS team members that can assist you with questions related to payroll and your employment Depending on your department, your HDC will be one of the following Seang Khou – x12803 (USCard, FBS Budget and Finance Administration) Delfina Candelaria – x09781 (Purchasing Services, Disbursement Control, Travel Management and Corporate Card Services, Supplier Diversity Program) Nita Pilate – x32299 (Mailing and Material Management Services) Jay Bishop – x03425 (Ticket Office) Rosilund Morgan – x11900 (All other FBS departments)

37. We welcome feedback on this resource guide. Let us know if there is anything else we can include or change to help orient new FBS team members during their first few days on the job.Contact: Stephanie at x1-2101