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Scholars Portal: Achieving Digital Preservation Excellence

Learn about OCUL's Scholars Portal, a shared tech infrastructure for e-resources, preservation efforts, challenges, and goal of a Trusted Digital Repository. Explore the organizational and technological aspects, user communities, TDR certification process, and contact info for more details.

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Scholars Portal: Achieving Digital Preservation Excellence

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  1. Digital PreservationOntario Consortium of University Libraries (OCUL) Caitlin Tillman OCUL IR Chair With notes from Kathy Scardellato, OCUL Executive Director

  2. Outline • What is Scholars Portal? How does it work with OCUL? • OCUL Preservation Efforts, Process and Challenges. • Why would OCUL want a TDR?

  3. Server Room at the University of Toronto Libraries

  4. Scholars Portal Established in 2001, Scholars Portal is a shared technological infrastructure providing access & archiving for e-resources belonging to OCUL members • Repositories: • 13,000+ full-text journals: 26M+ articles • 460,000+ e-books • Social sciences and geospatial data • Research, teaching & learning support tools

  5. Role of OCUL • Leverage joint resources to negotiate, purchase and steward a collection of electronic resources • Negotiating local loading • 175+ licenses • Model Licenses, including a local load clause, for eJournals, eBooks, and Data • Build & maintain the Scholars Portal service to provide access to and archive eResoures

  6. Scholars Portal Goal:Trusted Digital Repository A Digital Preservation system that can ensure the Integrity, Authenticity and Usability of the materials in our collection now and in the future http://www.ocul.on.ca/node/97

  7. Digital Preservation Model - Nancy McGovern, ICPSR Organizational Infrastructure • Licensing • Responding to needs of community (defining a designated community) • Mandate Technological Infrastructure • Integrity of Collection • Understandability • Accessibility Resources (Sustainability) • Budgets • Succession planning

  8. Scholars Portal Designated Community Primary user community: • 21 OCUL member institutions • Scholars Portal’s non-OCUL subscribers Secondary user communities: • Students, faculty, staff and other user groups • Authorized user communities for non-OCUL subscriber institutions Tertiary user communities: • Information producers, including publishers, & creators of data preserved in Scholars Portal • General public…accessing freely available content through Scholars Portal

  9. OCUL Process for TDR certification • Shared goals setting for OCUL members • Internal scan (policies and practices) • Policy development • Strategic and implementation plans • Approvals • Documentation • Request for audit

  10. 2012 Scholars Portal TDR Audit Scope & Status Scope: Scholars Portal Journals repository Status • January 16th, 2012 start • April site visit • End of May preliminary findings report

  11. Why TDR certification? • Accountability • Collection Stewardship • Establish and stimulate discussions of digital preservation in Canada

  12. Contact Information & Questions OCUL TDR Documents at: http://www.ocul.on.ca/node/97 Caitlin Tillman caitlin.tillman@utoronto.ca Steve Marks, Digital Preservation Policy Librarian, steve@scholarsportal.info

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