NSTX Team Meeting

1. Office of Science Supported by NSTX Team Meeting College W&M Colorado Sch Mines Columbia U Comp-X General Atomics INEL Johns Hopkins U LANL LLNL Lodestar MIT Nova Photonics New York U Old Dominion U ORNL PPPL PSI Princeton U SNL Think Tank, Inc. UC Davis UC Irvine UCLA UCSD U Colorado U Maryland U Rochester U Washington U Wisconsin May 31, 2006 Culham Sci Ctr U St. Andrews York U Chubu U Fukui U Hiroshima U Hyogo U Kyoto U Kyushu U Kyushu Tokai U NIFS Niigata U U Tokyo JAERI Hebrew U Ioffe Inst RRC Kurchatov Inst TRINITI KBSI KAIST ENEA, Frascati CEA, Cadarache IPP, Jülich IPP, Garching ASCR, Czech Rep

2. NSTX Team Meeting Agenda Time: 1:30 ~ 3:00, Place LSB-318, May 31, 2006 • General Items • Safety Forum and other safety related matters • Engineering Operations • Research Operations • Run Coordination • Physics Analysis

3. Some general items • We are now passing 10 weeks of plasma operations and 2+ more weeks to go for ~ 12 weeks. • Full house approved the FY 07 budget at the President's request level (OFES budget of $318,950,000) - NSTX to run for 12 weeks. The next step is the Senate. • Self-evaluations are due now for the PPPL staff. • The summer season is here. Please let Joanne know of your summer vacation plan and any summer visitor plan.

4. Safely, Safely, Safely • NSTX received the State Award for 5 consecutive years without an away-from-work lost time accident. • Hazard Awareness Training (W. Slavin) • File Proper Visitor Forms (J. Savino) • ISM Review (J. Levine) • Safety Forum Summary held on Monday, May 15th.

5. Management Safety Walkthrough (MSW) of the NSTX Control Room, and LSB East Wing Basement (C01, C13) May 16, 2006 . ES&H conditions in these areas were found to be Excellent. Conditions in the diagnostic labs in the LSB East Wing Basement have significantly improved compared with what has been seen in previous MSWs. • LSB East Wing Basement. A heat gun with a broken case was found in Room B020C. Action: L. Guttadora to remove this heat gun from service within 3 days. Completed by the walkthrough participants during the MSW.M062710. • LSB East Wing Basement. Cardboard boxes are accumulating in Room B020A. Action: M. Onoto ensure that boxes stored in this room by collaborators and others are limited so as not to exceed combustible loadings for this area.

6. Safety Forum Breakout Session Report • Ergonomics (Finley, Gervasi) • Offsite Research (Gates, Sheneman) • Workplace Improvements (Raftopoulos, Langella) • Risky Behaviors (von Halle,Worthy) • Safety Standards (Camp, Hill) • Hazard Controls (Lacenere, Meighen) • Safety Communication (Kalish, Weiser) • Feedback & Improvement (Baumgartner, Post-Zwicker)

7. Ergonomics • Summary of Solution Options: (by relative importance or greatest impact) Ergonomic Information on PPPL Homepage - Create and post a self-assessment form - Provide useful links to ergonomic information - Show examples of proper workstation set up Ergonomic Assessments by IH or OMO - Offices/Workstations - Specific Procedures Exercise/Stretching - To reduce back & other body aches/pains - Take breaks, change positions, stretch - Group Sessions (before/after work/lunch) Furniture & Equipment - Improve quality/selection of computer workstations - More comfortable conference seating - Anti-fatigue Mats/Task Lighting - Tools (moving loads vs. carrying)

8. Workplace Improvements • Important Issues • • No lighting or low lighting in certain areas. The most critical of these would seem to be the D-Site FCPC bldg lights are turned off ~ 6pm, although there are workers going to this area during 2nd shift. • • Roads and Sidewalks. There are various potholes, undulations cracks and other flaws that impede both pedestrian traffic and heavy machinery (i.e. fork trucks with heavy and/or delicate loads) • • Installation of cameras and/or microphones for areas where individuals are working alone. This opened up to an “out of scope” discussion regarding the rules for working alone. The technical staff is under strict guidelines and expect (demand) to see these guidelines enforced universally at PPPL. • • Windows in doorways. The staff applauded this effort, but feels that more is needed.

9. Workplace Improvements • Potential root cause(s) for concerns within this area - Lack of manpower and/or funding to address issues immediately. - Some people did not know if concerns (work orders and the drop box) were being addressed and how to find out. It’s unclear to the staff if this information is posted and how to get to it. - People were frustrated that items mentioned at last year’s Safety Forum were on this year’s lists. • Summary of Solution options (in order of relative importance or greatest impact) - Change the timers so that the FCPC lights are on until 2nd shift is over - Find a way to better report or publish the work requests and the progress on them.

10. “Risky Behavior” • Discussed concerns centered around the small group safety meeting topics • Motor vehicles/ roadways • Housekeeping • Work Practices • Spills/ slip hazards • The concerns addressed can be boiled down to the following: • Complacency/behavior (Culture) • Knowledge of Rules (or lack of) • Conditions of Facilities/Roadways • PPPL Policies/Procedures

11. “Risky Behavior” • Motor Vehicles/Roadways • On-site traffic patterns and road postings are not adequate • Add one-way routes, stop, yield and pedestrian signs • Roadway obstructions (trailers, dumpsters) • Provide reflectors/mirrors/signage at obstructions for visibility • Provide parking for “delivery” vehicles at Security Gate and at lower lot building entrance • Establish rules for employee, gov’t, emergency vehicles • Maintaining speed limits • Explain the rules (if exit gate must fully cycle for each vehicle, open 2nd exit lane)

12. “Risky Behavior” • Housekeeping • Post a Safety Bulletin regarding office housekeeping (paper storage, common hazards, respect for Janitors) • Establish a mandatory clean-up day • Identify Dep’t storage areas w/responsible person • stored pieces should be labeled/inventoried/reviewed • Need to streamline procedures for “excessing” equipment • Schedule area “clean-up” at completion of a job • Employees need to be aware of what goes in the trash. • Metal shavings should go into recyclables. • Consider dedicated receptacles for “sharp” trash

13. SAFETY STANDARDS • JHA - A Question of Rigor • When does IH have to sign off? • When do I have to send it to IH? • Bottom Line - Risk Avoidance“If I don’t, will I get spanked?” • SOLUTION - Communication of Clear Expectations (see von Halle memo)

14. Hazard Controls – Key Areas of Concern • JHA confusion • Is it needed for every job, is it an official document? No two in the group had the same interpretation; some agreed about some aspects, but not all • Sharp Objects • Hazards handling of newly fabricated parts with sharp edges • Proper disposal of sharp objects and proper handling of containers with sharp objects • Dangerous elevated access requirements • The NSTX test cell has dangerous elevated access requirements • Arc Flash Hazards • After EUT training, the general consensus was that only qualified people should be operating breakers/disconnects

15. Hazard Controls – Key Areas of Concern • Indoor traffic and blind spots at intersections • Improved lighting, especially after hours • Install mirrors at blind intersections • Uneven flooring in Test Cell (grounding cables) • Problematic when moving equipment daily • Worn tools and their timely replacement or repair • It is the responsibility of the worker to inspect his tools prior to use • Lab should budget for repair/replacement of worn or defective tools

16. Hazard Controls – Closing Comments • Group discussion was positive and affirmed the quality of our safety program and its importance to PPPL • Program improvements focused on: • Proper training for tasks to be performed • How we presently configure temporary hazard barriers and warning signs for projects • Good housekeeping is essential for a good safety program • Proper handling of sharp objects • Proper disposal of sharp and heavy objects in appropriate containers and avoiding overloading those containers

17. Safety Communications • Summary of Solution Options • Reinforce “Ask the questions” • Encourage reporting • Publicize — CALL JERRY • Publicize SOS box on the web • Creation of Safety Spot Award • Signs • Replace some signs with barriers or tape • Produce simple, clear signs and e-mails • Remove unnecessary and out-of-date signs • New tools • Real-time chat room for COE during operations • Centralized calendar of events

18. Feedback & ImprovementsFear of Stop-work and Reporting • Potential root cause(s) for concerns • Fear repercussions from co-workers or management. • Held up as an example of “what NOT to do”. Also recognize good examples. • Summary of Solution options • Promote identifying latent errors. Incentives. • Reinforce that issues need to be reported regardless of the numbers or impact on safety record. • Institute Anonymous “whistle-blower”. • Reinforce training that reporting near misses helps identify latent errors and potential accidents.