Keeping Your Cohorts Clean. Presented by: Eric Caldwell Research Analyst III Assessments & Accountability Section. Review of Cohort Assignments. Students are assigned a cohort year based on a regular four-year progression from their initial grade nine year
Research Analyst III
Assessments & Accountability Section
A cohort roster may be requested from EED by the appropriate district staff. The cohort roster will include:
The cohort roster will contain data that is current as of the most recent Summer OASIS collection.
Cohort assignments are based on Summer OASIS reporting; however, Summer OASIS had not previously allowed the reporting of transfers occurring after June 30 but before the start of the school year.
For students who transferred out prior to July 1, 2011, a district may provide an evidence-based request for manual removal from a cohort group.
Evidence may include:
SRM has been modified to accept summer transfers. Students who transferred between July 1, 2011 and the beginning of the school year may be identified as transfers in the upcoming Summer OASIS.
Necessary data to report a summer transfer includes:
Duplicate AKSID numbers can cause a student to be reported as a member of two separate cohort groups.
If a district believes a student has transferred into another Alaska public school district, yet the student still appears on the district’s cohort roster, contact EED with the following information:
Until the recent addition of the Cohort Year field in Summer OASIS, the determination of a student’s cohort year was assumed to be a natural progression from grade nine to the grade reported in the student’s original Summer OASIS entry.
For a student who repeated grades before moving to Alaska, a district may request an evidence-based correction of the cohort year by providing transcript evidence from the student’s former school(s) to indicate when the student was initially in grade nine.
Sometimes, even the best processes lead to incorrect or misleading data being submitted in Summer OASIS reporting by the district.
A district may request a manual adjustment of a student’s cohort year or cohort group assignment if an exceptional circumstance exists. These requests are evaluated on a case-by-case basis.
Any decision made by EED to modify a cohort year or cohort group assignment under exceptional circumstance is to be considered a one-time only exception and may not be used to set precedent for any future decisions.
Any questions or comments not addressed today may be addressed to:
Research Analyst III