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PeopleSoft Financials 8.8 vs. 9.0 Delta Training. PeopleSoft Financials 8.8 vs. 9.0 Delta Training. Event Details Course Name 407DL91 PeopleSoft Financials 8.8 vs. 9.0 Delta Training Time 1:00 p.m. – 3:00 p.m., Tuesday June 11, 2008 Lesson Modules Purchasing Accounts Payable/Banking

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PeopleSoft Financials8.8 vs. 9.0 Delta Training


Peoplesoft financials 8 8 vs 9 0 delta training

PeopleSoft Financials8.8 vs. 9.0 Delta Training


Event Details

Course Name

407DL91 PeopleSoft Financials 8.8 vs. 9.0 Delta Training

Time

1:00 p.m. – 3:00 p.m., Tuesday June 11, 2008

Lesson Modules

Purchasing

Accounts Payable/Banking

Asset Management


Presenters

  • Toni Kennelly – State Accounting Office - Training and Communications

  • Jarnice Anderson – State Accounting Officer (Acting)/Director of Financials/HCM Systems

  • Brian Hampton – State Accounting Office - Unit Manager of Financials Systems



Welcome and introduction
Welcome and Introduction

  • You are integral to the success of the Upgrade

  • Are we going to upgrade every year?

  • Why are we upgrading now?

  • Who is managing this Project?

  • When will the Upgrade be implemented?

  • Will the Upgrade impact year-end close for FY08?



Training delivery1
Training Delivery

  • We will use the Delta presentations to facilitate End User training.

  • User Acceptance Testing (UAT) will take place after the training and allow the users involved in testing to see the changes outlined in the Delta documents first hand.


Training delivery continued
Training Delivery Continued

  • We created Changes/Delta Documents for All Financials Modules with changes and placed on the SAO Website.

    http://sao.georgia.gov/02/sao/home/0,2474,39779022,00.html

  • Delta Documents will include references to Navigation, UPK Modules Impacted down to the Lessons/Topics Level (For example, page changes in General Ledger for adding a journal entry will reference Module 6, Lesson 6.2, and Topic 6.2.1 of the UPKs).


Training delivery continued1
Training Delivery Continued

  • The Financials UPK topics will be updated after the 9.0 upgrade is completed due to the large number of topics and screenshots that are impacted by minor changes. For example:

    • Page changes including changes to fields including…

      • Name changes

      • Placement of field changes

      • Removal of field changes

      • Additional tabs / pages

        Collectively, these changes account for 90% of the UPK modifications caused by the Upgrade.



Lesson modules
Lesson Modules

  • Purchasing

  • Accounts Payable/Banking

  • Asset Management



Assumptions all modules
Assumptions – All Modules

  • Page and functionality changes documented will only be in reference to current business processes and will not reference functionality not currently used by the State of Georgia end users.

  • If any Lessons or Topics are not referenced in this document, then no page changes exist.



Global change all modules
Global Change – All Modules

  • Project Costing fields including Project Business Unit, Project, Activity, and Source Type are now Chartfields that are included on all distribution lines for Accounts Payable, General Ledger, etc. In order to enter Project information (where it is required), users will now enter the data on the Distribution line with other Chartfields rather than using a hyperlink.


Attention to all webcast participants
Attention to all Webcast Participants

  • During the Webcast Broadcast, Please forward all of your questions to:

[email protected]

We will capture your questions throughout the program and answer them during the Question and Answer segment of the presentation.

THANK YOU!


Financials 9 0 upgrade lesson one part i purchasing

Financials 9.0 UpgradeLesson One – Part IPurchasing


Purchasing module
Purchasing Module

What are the Changes?

  • Global changes to the Purchasing Distribution pages

  • Purchase Order Receipts Page Changes v8.8 to v9.0


Purchasing module1
Purchasing Module

  • Purchase Order and Requisition Changes

  • Chartfields including Project Business Unit, Project, Activity, and Source Type will now be entered on the Distribution Line with other Chartfields

  • Activity & Source Type Chartfields will be used exclusively by DOT in conjunction with Project Costing


Purchase order defaults v8 8
Purchase Order Defaults – v8.8

Navigation: Purchasing>Purchase Orders>Add/Update PO’s

In v8.8, users had to use a link in order to enter Project BU and Project #.

UPK Topics impacted by change: 9.3.1, 9.3.2, 9.3.3, 9.3.5 & 9.3.7


Purchase order defaults v9 0
Purchase Order Defaults – v9.0

Navigation: Purchasing>Purchase Orders>Add/Update PO’s

In v9.0, the user will enter the Project BU and Project # directly on the chartfield line.

UPK Topics impacted by change: 9.3.1, 9.3.2, 9.3.3, 9.3.5 & 9.3.7


Po distribution schedule v8 8
PO Distribution Schedule – v8.8

Navigation: Purchasing>Purchase Orders>Add/Update PO’s

In v8.8, users had to use a link in order to enter Project BU and Project #.


Po distributions schedule v9 0

In v9.0, PO Distributions Schedule, you must scroll to the right.

PO – Distributions Schedule – v9.0

Navigation>Purchasing>Purchase Orders>Add/Update PO’s


Requisition defaults v8 8

Navigation: Requisitions>Add/Update Requisitions right.

Requisition Defaults – v8.8

In v8.8, users had to use a link in order to enter Project BU and Project #.

UPK Topics impacted by change: 9.1.1, 9.1.2 & 9.1.4


Requisitions defaults v9 0
Requisitions – Defaults – v9.0 right.

Navigation: Requisitions>Add/Update Requisitions

In v9.0 Requisition Defaults – you must scroll to the right.

The user will enter the Project BU and Project # directly on the chartfield line.

Activity & Source Type to be used by DOT only.

UPK Topics impacted by change: 9.1.1, 9.1.2 & 9.1.4


Requisition distributions v8 8
Requisition Distributions – v8.8 right.

Navigation: Requisitions>Add/Update Requisitions

In v8.8, users had to use a link in order to enter Project BU and Project #.


Requisitions distributions v9 0

In v9.0 Requisition Defaults – you must scroll to the right.

Users will enter the Project BU and Project # directly on the chartfield line.

Activity & Source Type are to be used by DOT only.

Navigation: Requisitions>Add/Update Requisitions

Requisitions – Distributions- v9.0


Purchase order receipts changes
Purchase Order Receipts Changes right.

  • The “Print Delivery Report” button has been moved to the Header section of the Maintain Receipts – Receiving Page in v9.0.


Po receipts v8 8
PO – Receipts – v8.8 right.

Navigation: Purchasing>Receipts>Add/Update Receipts

The Print Delivery Report button was located below the Receipt Lines section.

UPK Topics impacted by change: 9.5.1 & 9.5.2


Po receipts v9 0

Navigation: Purchasing>Receipts>Add/Update Receipts right.

PO Receipts – v9.0

Expand the Header section to access the Print Delivery Report button now located in the Header section in v9.0.

UPK Topics impacted by change: 9.5.1 & 9.5.2


Po receipts v9 01

Navigation: Purchasing>Receipts>Reports > Receiving Copy of PO

PO Receipts – v9.0

The Receiving Copy of PO is a new feature that was not available in v8.8.

UPK Topics impacted by change: 9.5.1 & 9.5.2


Financials 9 0 upgrade lesson one part ii accounts payable banking

Financials 9.0 Upgrade POLesson One – Part IIAccounts Payable/Banking



Accounts payable change overview
Accounts Payable Change Overview PO

  • Global Change

  • Page Changes

    • Summary Tab

    • Related Document Tab

    • Invoice Information Tab

    • Add a New Value Tab


Accounts payable change overview continued
Accounts Payable Change Overview Continued PO

  • Create a PO Voucher from Receiver

  • Copy Worksheet

  • Create a Reversal Voucher

  • Review and Correct Voucher Build Errors

  • Close Voucher


Accounts payable change overview continued1
Accounts Payable Change Overview POContinued

  • Delete Voucher

  • Online Budget Exception Inquiry

  • Payment Inquiry/Voucher Inquiry

  • Add Update Vendor


Accounts payable change overview continued2
Accounts Payable Change Overview POContinued

  • Review Vendor Balances

  • Review Accounting Entries


Global changes to the accounts payable page project costing fields
Global Changes to the Accounts Payable Page – Project Costing Fields

Project Costing fields including Project Business Unit, Project, Activity, and Source Type are now Chartfields that are included on all distribution lines for Accounts Payable, General Ledger, etc. In order to enter Project information (where it is required), users will now enter the data on the Distribution line with other Chartfields rather than using a hyperlink.


Page changes re wording of navigation pages or adding new fields
Page Changes – Re-wording of Navigation/Pages or Adding New Fields

  • In some instances, either the navigation or fields on a page have changed from the 8.8 version to 9.0. Please see the screen captures to view these page changes.

  • The page changes will affect all UPK Lessons and Topics.


Add update regular voucher regular entry the summary tab v8 8
Add/Update Regular Voucher Regular Entry – The Summary Tab – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

The Summary tab has been reorganized in v9.0.

UPK Topics Impacted by Change: 2.2.1, 2.3.2, 2.4.2, 2.5.2


Add update regular voucher regular entry the summary tab v8 81
Add/Update Regular Voucher Regular Entry – The Summary Tab – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

Budget Header Status and Non-Prorated Budget Status field names have changed in v9.0.


Add update regular voucher regular entry the summary tab v9 0
Add/Update Regular Voucher Regular Entry – The Summary Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

A View Related dropdown box has been added allowing the user to view pages related to the selected voucher.


Add update regular voucher regular entry the summary tab v9 01
Add/Update Regular Voucher Regular Entry – v9.0 – The Summary Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

Selecting Accounting Entries Inquiry from the dropdown and clicking on the ‘Go’ hyperlink, the user is directed to a new page automatically.


Add update regular voucher regular entry the summary page v9 0
Add/Update Regular Voucher Regular Entry – The Summary Page – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

Review all accounting entry information on the new page.


Add update regular voucher regular entry the related documents tab v9 0
Add/Update Regular Voucher Regular Entry –The Related Documents Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Related Documents

The Related Documents Tab has been added in v9.0, allowing the user to access a wealth of information about the voucher. This is an entirely new page that did not exist in v8.8.


Add update regular voucher regular entry the related documents tab v9 01
Add/Update Regular Voucher Regular Entry – The Related Documents Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Related Documents

Version 9.0 Screen Capture of the Related Documents Page displays a voucher copied from a PO receipt. Sections can be expanded to view the PO information and PO Receipt information.


Add update regular voucher regular entry the invoice information tab v8 8
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The Invoice Information Tab layout has changed in v9.0.


Add update regular voucher regular entry the invoice information tab v8 81
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The Copy from Source Document box has been moved from the bottom of the page to the top under the voucher header information in v9.0.


Add update regular voucher regular entry the invoice information tab v8 82
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The ‘+’ and ‘-‘ symbols used to add a line or delete a line from the invoice section and/or the distribution section are moved from the far right to the far left in v9.0.


Add update regular voucher regular entry the invoice information tab v9 0
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

Moving the Copy from Source Document box provides a more logical flow if copying the information from the PO Receipt, which will automatically fill the required fields below the box.


Add update regular voucher regular entry the invoice information tab v9 01
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The payment due information has been reorganized and moved closer to the top of the page. A packing slip field has been added but this field is used for information only.

Applies to all voucher entry types.


Add update regular voucher regular entry the invoice information tab v9 02
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The Non-Merchandized Summary and Session Defaults links are new and are not used in State business processes.


Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

A print invoice button has been added to the window. This button may be implemented later.


Add update regular voucher regular entry the invoice information tab v9 03
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

A copy down check box has been added in v9.0 to allow the user to easily copy an existing distribution line down to a new one. In addition, the ‘+’ and ‘-‘ symbols used to add a line or delete a line from the invoice section and/or the distribution section are moved to the far left of the line in v9.0, rather than the far right as in v8.8.


Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The GL Chartfields 2 tab no longer appears in v9.0.


Add update regular voucher regular entry the invoice information tab v9 04
Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The budget date is now visible on the first tab of the distribution line section at the far right.

The chartfields in the distribution lines now include the PC Business Unit, Project, Activity, and Source Type. The user no longer has to click on the hyperlink to open a new window to view or enter these fields.


Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The invoice information has been grouped and summarized at the bottom of the page.


Add update regular voucher regular entry add a new value tab v8 8
Add/Update Regular Voucher Regular Entry – Add a New Value Tab – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Add a New Value

New fields have been added to the Voucher page, Add a New Value tab

UPK Topics Impacted by Change: 2.2.1, 2.3.2, 2.4.2, 2.5.2, 2.9.2


Add update regular voucher regular entry add a new value tab v9 0
Add/Update Regular Voucher Regular Entry – Add a New Value Tab – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Add a New Value

Two new data fields were added in v9.0—Freight Amount and Misc Charge Amount.


Create a po voucher from receiver
Create a PO Voucher from Receiver Tab – v9.0

  • The page changes for the Invoice Information data entry and creating new vouchers from PO Receipts are the same as discussed earlier with a previously saved voucher. The chartfields in the distribution lines now include the PC Business Unit, Project, Activity, and Source Type. The user no longer has to click on the hyperlink to open a new window to view or enter these fields.

  • The ‘+’ and ‘-’ symbols used to add or delete invoice lines and distribution lines to the voucher have been moved from the far right of the page to the far left of the page in v9.0. A copy down check box has been added to allow the user to copy distribution lines down.

  • A packing slip field has been added.


Create a po voucher from receiver continued
Create a PO Voucher from Receiver (continued) Tab – v9.0

  • A print invoice button has been added to the window so that the user can print the invoice/voucher information. This feature will be implemented at a later date.

  • The budget date is now visible on the first tab of the distribution line section –the user no longer has to go to the GL Chartfields 2 tab to view the budget date, just scroll to the far right of the page.

  • The Copy from Source Document box has been moved from the bottom of the page to the top under the voucher header information. This provides a more logical flow if copying the information from the PO Receipt, which will automatically fill the required fields below the box.


Create a po voucher from receiver continued1
Create a PO Voucher from Receiver (continued) Tab – v9.0

  • The payment due information has been reorganized and moved closer to the top of the page. The Non-Merchandized Summary and Session Defaults links have been added but are not used in State business practice.


Add update regular voucher create voucher from receiver v8 8
Add/Update Regular Voucher – Create Voucher from Receiver – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

Screenshot of v8.8 Regular Voucher Invoice Information tab.

UPK Topics Impacted by Change: 2.2.1, 2.3.2, 2.4.2, 2.5.2


Add update regular voucher create voucher from receiver v9 0
Add/Update Regular Voucher – Create Voucher from Receiver – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The ‘+’ and ‘-’ symbols used to add or delete invoice lines and distribution lines to the voucher have been moved from the far right of the page to the far left of the page in v9.0.


Invoice Information Tab – v9.0Copy Worksheet – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information>Copy Worksheet

When the user clicks on the Worksheet Copy option on the Invoice Information page, the user is navigated to the Copy Worksheet page.

UPK Topics Impacted by Change: 2.2.1, 2.10.2


Invoice Information Tab – v9.0Copy Worksheet – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information>Copy Worksheet

This page in v9.0 has more field options; Receipt Number From, Receipt Number To, Receiver Line From, and Line.


Create a Reversal Voucher – v8.8 – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry (choose Reversal as Voucher type)

The layout has changed between v8.8 and v9.0 but the functionality remains the same.

UPK Topics Impacted by Change: 2.3.3


Create a Reversal Voucher – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry (choose Reversal as Voucher type)

The Copy from a Source Document box has been moved to the top of the page to keep consistent with the other Invoice pages.


Create a Reversal Voucher – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry (choose Reversal as Voucher type)

The Payment information has been reorganized and moved underneath the Copy from box.


Create a Reversal Voucher – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry (choose Reversal as Voucher type)

The Packing Slip field has been added at the bottom of the page in v9.0.


Create a Reversal Voucher – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry (choose Reversal as Voucher type)

The Invoicing Summary section at the bottom of the page was added in v9.0.


Review and Correct Voucher Build Errors – v8.8 – v9.0

Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The navigation remains the same in the two versions when reviewing and correcting errors resulting from the Voucher Build Process.

UPK Topics Impacted by Change: N/A –those users whose vouchers are entered offline and uploaded.


Review and Correct Voucher Build Errors – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The User arrives at the Voucher Build Error Detail when clicking on one of the vouchers with an error. When the user clicks on the hyperlink to Correct Errors, the user is taken to the Quick Invoice Page. This page has many additions in v9.0.


Review and Correct Voucher Build Errors – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

A packing slip field and a print invoice button have been added to the page.


Review and Correct Voucher Build Errors – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The Review Errors hyperlink exists on both pages though it has moved to the right side of the page. This link is clicked to access the cause of the error. From this window the user clicks on the Override Session Default link that returns the user to the Quick Invoice page in order to correct the error.


Review and Correct Voucher Build Errors – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The Quick Invoice Page has additional fields and has been reorganized to make it more consistent with the other Invoice Page changes previously discussed.


Close Voucher – v8.8 – v9.0

Navigation: Accounts Payable>Vouchers>Maintain>Close Voucher

The navigation to the Close Voucher window has changed between version 8.8 and 9.0.

UPK Topics Impacted by Change: 2.12.1


Close Voucher – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Close Voucher

Only the navigation to the page has changed, the functionality is the same.


Delete Voucher – v8.8 – v9.0

Navigation: Accounts Payable>Vouchers>Maintain>Delete Voucher

Like the navigation to Close a Voucher, the navigation to Delete a Voucher has changed as well.

UPK Topics Impacted by Change: 2.12.2


Delete Voucher – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Delete Voucher

Only the navigation to the page has changed, the functionality is the same.


Online Budget Exception Inquiry – v8.8 – v9.0

Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry

There are changes in the navigation to reach the drill-down to the budget errors. The hyperlink is on a different page in v9.0.

UPK Topics Impacted by Change: 2.1.3


Online Budget Exception Inquiry – v8.8 – v9.0

Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry

In v8.8, when online budget checking is run and an error results, the user clicks on the Invoice Information page to find the dropdown to Go To. The user selects Budget Exception to navigate to the Budget Exception page to determine why the voucher failed budget check.


Online Budget Exception Inquiry – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry>Summary>Exceptions

In v9.0, the user may drill down to online budget exceptions from the Voucher Summary Tab. If the voucher is budget checked and it errors, a hyperlink is available on the Summary Tab.


Online Budget Exception Inquiry – v9.0 – v9.0

Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry>Summary>Exceptions

When the Exceptions link is clicked, a new window will open to the Commitment Control > Review Budget Check > Accounts Payable > Voucher page automatically so that the user may determine why the voucher failed budget check.


Payment Inquiry – v8.8 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Payments>Payment

The layout of the Payment Inquiry page has changed.

UPK Topics Impacted by Change: 2.13.3


Payment Inquiry – v9.0 – v9.0

Navigation: Accounts Payable>Review AccountsPayable Info>Payments>Payment

Rather than the columnar layout of v8.8, v9.0 has the fields represented in a vertical format with From and To columns in order that a range of payments may be searched for.


Voucher Inquiry – v8.8 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

The layout of the Voucher Inquiry page has changed in the same manner as Payment Inquiry.

UPK Topics Impacted by Change: 2.13.4


Voucher Inquiry – v9.0 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

Rather than the columnar layout of v8.8, v9.0 has the fields represented in a vertical format with From and To columns in order that a range of vouchers may be searched for.


Voucher Inquiry – v9.0 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

Voucher Inquiry page bottom view.


Voucher Inquiry – v9.0 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

After selecting a voucher for Inquiry, icons are available to drill down to Accounting Entries and Payment Information from the Inquiry Page.


Add Update Vendor – v8.8 – v9.0

Navigation: Vendors>Vendor Information>Add/Update>Vendor

A Create Bill to Customer box has been added to v9.0 Update Vendor page.

UPK Lesson Impacted by Change: 12.1


Add Update Vendor – v9.0 – v9.0

Navigation: Vendors>Vendor Information>Add/Update>Vendor

This box contains a check box so that a Bill to Customer may be created in the event of an Interunit transaction.

This functionality is not used in State business practices.


Review Vendor Current Balances – v8.8 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vendor>Current Balances

The layout of the page for Reviewing Vendor Current Balances has changed.

UPK Topics Impacted by Change: 2.13.3, 2.13.5


Review Vendor Current Balances – v9.0 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vendor>Current Balances

The same fields are present, but a Max Rows return field was added to the page in version v9.0.


Review Accounting Entries – v8.8 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries

The Chartfields tab of the Accounting Entries page has changed in v9.0.


Review Accounting Entries – v9.0 – v9.0

Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries

More fields are visible on the Chartfields tab of the Accounting Entries page. Since PC Business Unit, Project, and Activity are now Chartfields, they are visible on the Chartfields tab of the Voucher Accounting Entries page.


15 minute break
15 Minute Break – v9.0


Financials 9 0 upgrade lesson one part ii continued accounts payable banking

Financials 9.0 Upgrade – v9.0Lesson One – Part IIContinued Accounts Payable/Banking


Banking streamlined non streamlined
Banking – v9.0Streamlined & Non Streamlined


Banking streamlined and non streamlined overview
Banking Streamlined and Non Streamlined Overview – v9.0

  • New Fields Added and Name Changes for:

    • External Accounts

      • Access may be determined by Security Role

  • Automatic Reconciliation Link

  • Exception Link


Banking streamlined and non streamlined overview continued
Banking Streamlined and Non Streamlined Overview Continued – v9.0

  • View Bank Statement Button

  • Enter Bank Statement

  • Semi- Manual Reconciliation


Bank administration v8 8

Navigation: Banking > Banks Accounts > External Accounts – v9.0

Bank Administration – v8.8

Both Streamlined and Non Streamlined Banking

This Tab Name is changed in v9.0.

There are several field name changes in the External Accounts page. There are a few additional fields added to pages in External Accounts tab.

UPK Topic 18.1.2


Bank administration v9 0

Navigation: Banking > Banks Accounts > External Accounts – v9.0

Bank Administration – v9.0

Both Streamlined and Non Streamlined Banking

In v9.0 this tab is called Reconciliation.

There are several field name changes in the External Accounts tab. There are a few additional fields added to pages in External Accounts tab.

UPK Topic 18.1.2


Bank administration v8 81

Navigation: Banking > Banks Accounts > External Accounts – v9.0

Bank Administration – v8.8

Both Streamlined and Non Streamlined Banking

New field added – External Bank ID.

UPK Topic 18.1.2


Bank administration v9 01

Navigation: Banking > Banks Accounts > External Accounts – v9.0

Bank Administration - v9.0

Both Streamlined and Non Streamlined Banking

External Bank ID field added.

New field added – External Bank ID.

UPK Topic 18.1.2


Bank administration v8 82

Navigation: Banking > Banks Accounts > External Accounts – v9.0

Bank Administration - v8.8

Both Streamlined and Non Streamlined Banking

Field added in v9.0 Account Reconciliation tab. The External Bank ID field is carried over on all the tabs for External Accounts.

UPK Topic 18.1.2


Bank administration v9 02

Navigation: Banking > Banks Accounts > External Accounts – v9.0

Bank Administration - v9.0

Both Streamlined and Non Streamlined Banking

Selecting this option affects bank statement entry by displaying a warning message if the bank balance entry is missing an opening or closing balance (code 010 and 015). In addition, it displays a warning message if the sum of the bank transactions plus the opening balance does not match the closing balance.

Field added (External Bank Statement Edits and Enforce UnReconciliation Edits in v9.0 Signatories tab. New field added – External Bank ID.

UPK Topic 18.1.2


Bank administration v8 83

Navigation: Banking > Bank Accounts > External Accounts – v9.0

Bank Administration - v8.8

Both Streamlined and Non Streamlined Banking

Fields added in v9.0 Collection Methods tab

UPK Topic 18.1.2


Bank administration v9 03

Navigation: Banking > Bank Accounts > External Accounts – v9.0

Bank Administration - v9.0

Both Streamlined and Non Streamlined Banking

Fields added in v9.0 Collection Methods tab- Value Date Days, Value Date and Payment Cutoff Times. New field added – External Bank ID.

UPK Topic 18.1.2


Bank administration v8 84

Navigation: Banking > Bank Accounts > External Accounts – v9.0

Bank Administration - v8.8

Both Streamlined and Non Streamlined Banking

Fields moved and added in v9.0 to Payment Methods tab.

UPK Topic 18.1.2


Bank administration v9 04

Navigation: Banking > Bank Accounts > External Accounts – v9.0

Bank Administration - v9.0

Both Streamlined and Non Streamlined Banking

Fields moved and added in v9.0 to Payment Method tab. New field added – External Bank ID.

UPK Topic 18.1.2


Bank reconciliation v8 8

Navigation: Banking > Reconcile Statements > Reconciliation Manager—Automatic Reconciliation Link

Bank Reconciliation - v8.8

Both Streamlined and Non Streamlined Banking

A new field has been added in v9.0 – Date field. Also, some of the fields in the Bank Statement section have been renamed – e.g.. Stmt ID to Statement ID, Load Date and Time to As of Date, etc.

UPK Topic 18.1.3


Bank reconciliation v9 0

Navigation: Banking > Reconcile Statements > Reconciliation Manager – Automatic Reconciliation Link

Bank Reconciliation - v9.0

Both Streamlined and Non Streamlined Banking

A new field has been added in v9.0 – Date field. Also, some of the fields in the Bank Statement section have been renamed – e.g.. Stmt ID to Statement ID, Load Date and Time to As of Date, etc.

UPK Topic 18.1.3


Bank reconciliation v8 81

Navigation: Banking > Reconcile Statements > Reconciliation Manager – Automatic Reconciliation link – Exceptions Link

Bank Reconciliation - v8.8

Both Streamlined and Non Streamlined Banking

On the Automatic Reconciliation Exceptions tab, new fields were added and fields have been renamed.

UPK Topic 18.1.3


Bank reconciliation v9 01

Navigation: Banking > Reconcile Statements > Reconciliation Manager – Automatic Reconciliation link –Exceptions Link

Bank Reconciliation - v9.0

Both Streamlined and Non Streamlined Banking

Field names have been renamed.

On the Automatic Reconciliation Exceptions tab, new fields were added (Currency Code) and fields have been renamed

UPK Topic 18.1.3


Review bank statement v8 8

Navigation: Banking > Bank Accounts > My Account Groups Manager – View Bank Statement button

Review Bank Statement – v8.8

Both Streamlined and Non Streamlined Banking

On the Bank Statement Manager page, the field Recon Status has been changed to Reconciliation Status.

UPK Topic 18.1.5a


Review bank statement v9 0

Navigation: Banking > Bank Accounts > My Account Groups – View Bank Statement button

Review Bank Statement - v9.0

Both Streamlined and Non Streamlined Banking

On the Bank Statement Manager page, the field Recon Status has been changed to Reconciliation Status.

UPK Topic 18.1.5a


Review bank statement v8 81

Navigation: Banking > Bank Statements > Enter Bank Statements

Review Bank Statement – v8.8

Both Streamlined and Non Streamlined Banking

On the Bank Transaction Entry tab, the field Recon Status has been changed to Reconciliation Status.

UPK Topic 18.1.5a


Review bank statement v9 01

Navigation: Banking > Bank Statements > Enter Bank Statements

Review Bank Statement - v9.0

Both Streamlined and Non Streamlined Banking

On the Bank Transaction Entry tab, the field Recon Status has been changed to Reconciliation Status.

UPK Topic 18.1.5a


Bank reconciliation v8 82

Navigation: Banking > Reconcile Statement > Semi-Manual Reconciliation

Bank Reconciliation - v8.8

Streamlined Banking Only

On the Semi-Manual Reconciliation page, new fields were added, fields have been renamed and a few fields have shifted slightly.

UPK Topic 18.1.3


Bank reconciliation v9 02

Navigation: Banking > Reconcile Statements > Semi-Manual Reconciliation

Bank Reconciliation - v9.0

Streamlined Banking Only

On the Semi-Manual Reconciliation page, new fields were added (Search By, Currency Code and Amount), fields have been renamed and a few fields have shifted slightly (Bank Date and Tran Date.

UPK Topic 18.1.3


Financials 9 0 upgrade lesson one part iii asset management

Financials 9.0 Upgrade ReconciliationLesson One – Part IIIAsset Management


Overview of asset management changes
Overview of Asset Management Changes Reconciliation

  • Asset Management Main Menu

  • Asset Addition Information Section

  • Basic Add Page

    • General tab

    • Location/Comments/Attributes tab

    • Manufacture/License/Custodian tab

  • Copy Existing Asset Page


Asset management module
Asset Management Module Reconciliation

  • Asset Management Main Menu

  • The Asset Management main menu has a name change from Financial Management in v8.8 to Asset Transactions in v9.0


Financial management v8 8
Financial Management – v8.8 Reconciliation

Navigation: Asset Management > Financial Management

In v8.8, The Asset Management main menu was Financial Management


Asset transactions v9 0

Navigation: Asset Management >Asset Transactions >Owned Assets >Express Add

Asset Transactions – v9.0

In v9.0, the Asset Management Main Menu will be Asset Transactions

UPK Topics impacted by change: Lessons 4.1 AM Fundamentals, Lesson 4.3 Manage Assets and Lesson 4.4 Inquire on Assets, Topics 4.4.3-4.4.7


Asset management module1
Asset Management Module Assets >Express Add

Asset Addition Information Section

  • New fields on the Asset Addition Information section of Express Add in v9.0 are Asset Type(which is populated based on profile ID) and Asset Subtype.

  • The Asset Subtype field is new to v9.0; however it is not currently used but may be in the future.


Asset additional information v8 8
Asset Additional Information – v8.8 Assets >Express Add

Navigation: Asset Management >Asset Transactions >Owned Assets >Express Add


Asset additional information v9 0
Asset Additional Information – v9.0 Assets >Express Add

Navigation: Asset Management >Asset Transactions >Owned Assets >Express Add

In v9.0, the Express Add menu: Asset Type and Asset Subtype have been added and are updated by profile ID.

UPK Topics impacted by change: Lessons 4.2 Add Assets, Topics 4.2.1, 4.2.2, 4.2.3, 4.2.4, 4.2.6 and 4.3.1


Asset management module2
Asset Management Module Assets >Express Add

Basic Add Page

  • In the Basic Add menu, the first tab’s name has changed from Asset Information in v8.8 to General Information in v9.0.


Asset information v8 8

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Asset Information tab

Asset Information – v8.8

In v8.8, Basic Add menu; the tab was Asset Information


General information v9 0

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > General Information tab

General Information – v9.0

In v9.0, the Basic Add menu’s tab name has changed to General Information

UPK Topics impacted by change: Lessons 4.2 Add Assets, Topics 4.2.3 and 4.2.4


Asset management module3
Asset Management Module Assets > Basic Add > General Information tab

In Basic Add on the General Tab there are new fields: Asset Type, Subtype, Placement Date, Fair Market Value, Region Code, and Composite Asset ID

  • Asset Type is required by v9.0 and populates based on Profile ID.

  • The new fields: Asset Subtype, Fair Market Value, Region Code and Composite Asset ID are not being utilized in v9.0 currently; but may be used in the future

  • Placement Date is the date placed into service.

  • Fair Market Value is greyed out.

  • Region Code will not be implemented at this time.

  • Composite Asset ID is for Investment Assets and is not required at this time.


Asset information tab v8 8

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Asset Information tab

Asset Information Tab – v8.8

In v8.8, the Asset Information tab contained these options


General information tab v9 0

In v9.0, Asset Type, Subtype, Placement Date, Fair Market Value, Region Code and Composite Asset ID fields have been added.

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > General Information tab

General Information Tab – v9.0

UPK Topics impacted by change: Lessons 4.2 Add Assets, Topics 4.2.3, 4.2.4 and 4.2.6


Asset management module4
Asset Management Module Value, Region Code and Composite Asset ID fields have been added.

Location/Comments/Attributes tab

  • In Basic Add on the Location/Comments/Attributes tab, there is a new field called Area ID in v9.0. However, it is not currently being used, but may be in the future.


Location comments attributes v8 8
Location/Comments/Attributes – Value, Region Code and Composite Asset ID fields have been added.v8.8

Navigation: Asset Management > Asset Transactions >

Owned Assets > Basic Add > Location/Comments/Attributes tab

In v8.8, the Location/Comments/Attributes tab contained these fields


Locations comments attributes v9 0

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Location/Comments/Attributes tab

Locations/Comments/Attributes – v9.0

In v9.0, the Location/Comments/Attributes tab contains a new field called Area IDwhich is not being currently used:

UPK Topics impacted by change: Lesson 4.3 Manage Assets, Topic 4.3.1


Asset management module5
Asset Management Module Assets > Basic Add > Location/Comments/Attributes tab

Location/Comments/Attributes tab

  • Also, in the Location section of the page, the Physical Attributes section in v8.8 is now called Physical and Custom Attributes in v9.0. It has new fields, such as Attribute, Attribute Name, Value and UOM. These are currently not being used but may be required in the future.


Locations comments attributes v8 8
Locations/Comments/Attributes – v8.8 Assets > Basic Add > Location/Comments/Attributes tab

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Location/Comments/Attributes tab

In v8.8, the Location/Comments/Attributes tab contained a section called Physical Attributes


Locations comments attributes v9 01

In v9.0, the Location/Comments/Attributes tab contains a new section called Custom Attributes with Attribute, Attribute Name, Value and UOM added as new fields.

Locations/Comments/Attributes –v9.0

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Location/Comments/Attributes tab

UPK Topics impacted by change: Lesson 4.3 Manage Assets– Topic 4.3.1


Asset management module6
Asset Management Module new section called Custom Attributes with Attribute, Attribute Name, Value and UOM added as new fields.

Location/Comments/Attributes tab

  • Located below Custom Attributes section is a new Detailed Description section where free form remarks may be added to give a description of the asset.


Locations comments attributes v9 02

In v9.0, the Location/Comments/Attributes tab contains a new section called Detailed Description.

Locations/Comments/Attributes – v9.0

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Location/Comments/Attributes tab

UPK Topics impacted by change: Lesson 4.3 Manage Assets– Topic 4.3.1


Asset management module7
Asset Management Module new section called Detailed Description.

Manufacture/License/Custodian tab

  • In Basic Add on Manufacture/License/Custodian tab, there is a new field called Manufacturer ID that may be required in the future (e-procurement?) in v9.0, also there is a new VIN field for vehicles, and a Renewal Date field for licenses.


Manufacture license custodian v8 8
Manufacture/License/Custodian – v8.8 new section called Detailed Description.

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Manufacture/License/Custodian tab

In v8.8, the Manufacture/License/Custodian tab contained these fields


Manufacture license custodian v9 0

In v9.0, the Manufacture/License/Custodian tab contains new fields: Manufacture ID, VIN, and Renewal Date.

Manufacture/License/Custodian – v9.0

Navigation: Asset Management > Asset Transactions > Owned Assets > Basic Add > Manufacture/License/Custodian tab

UPK Topics impacted by change: Lesson 4.3 Manage Assets – Topic 4.3.1


Asset management module8
Asset Management Module new fields: Manufacture ID, VIN, and Renewal Date.

Create Asset Copies tab

  • In Copy Existing Asset menu there are several new fields on the Create Asset Copies page: AcquisitionDate, Asset Insurance Info, Asset Inspection Info, Asset Attribute Groups Info, Serial ID, and Physical Component Of. After selecting Create Assets button, the new Serial ID and Physical Component fields display for all created assets.

  • The Physical Component of field is not currently being used in v9.0 but may be in the future.


Copy existing asset v8 8
Copy Existing Asset – v8.8 new fields: Manufacture ID, VIN, and Renewal Date.

Navigation: Asset Management > Asset Transactions > Owned Assets > Create Asset Copies tab

In v8.8, the Create Asset Copies contained these fields.


Copy existing asset v9 0

In v9.0, the Create Assets button allows the Serial ID and Physical Component to display for all created assets.

In v9.0, the Copy Existing Asset contains these new fields: Acquisition Date, Asset Insurance Info, Asset Inspection Info, Asset Attribute Groups Info, Serial ID, and Physical Component of.

Copy Existing Asset – v9.0

Navigation: Asset Management > Asset Transactions > Owned Assets > Create Asset Copies tab

UPK Topics impacted by change: Lesson 4.2 Add Assets – Topic 4.2.2


Copy existing asset v9 0 continued

After clicking the Create Assets button the Serial ID and Physical Component of displays for all created assets in v9.0.

Copy Existing Asset – v9.0 continued…

Navigation: Asset Management > Asset Transactions > Owned Assets > Copy Existing Asset

UPK Topics impacted by change: Lesson 4.2 Add Assets – Topic 4.2.2


Questions and answers segment
Questions and Answers Segment Physical Component of displays for all created assets in v9.0.


Please remember to complete the delta 9 0 training survey before you leave thank you
Please remember to complete the Physical Component of displays for all created assets in v9.0.Delta 9.0 Training Survey before you leave.THANK YOU!!!


Delta documents as job aides
Delta Documents as Job Aides Physical Component of displays for all created assets in v9.0.

When using the 9.0 Delta Documents as reference documents after the training sessions are completed, please send questions to:

[email protected] for AM, GL, AR, Banking, or KK Questions

[email protected] for AP & PO Questions

  • Delta Documents can be found at:

    sao.georgia.gov


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